Middlebury

 

Club Sports

Middlebury College offers a wide variety of club sports administered through the Student Activities office. Club sports are an essential part of the overall Middlebury experience, providing a diverse array of competitive and recreational opportunities where no varsity options exist. Club sports will not be approved in areas where a varsity sport exists. Approval for new club sports is contingent upon the availability of appropriate facilities, storage, and staff oversight.  Approval given to a new club sport does not automatically guarantee funding.

Contact: Derek Doucet x3103

MiddTags:

General Procedures and Guidelines for Club Sports

In order to use the name of Middlebury College and access College services, club sports must comply with the following regulations:

  • Club Sports are subject to all of the same policies and guidelines which govern other student organizations  
  • They must receive approval of a constitution from the SGA Constitution Committee of the SGA through Student Activities (SA). A constitution does not guarantee funding. The SGA Finance Committee will not contribute funds for compensating staff positions (i.e., stipends to coaches of club sports), operating facilities, capital projects to support club sports, or overnight accommodations.
  • Participants must be regularly enrolled undergraduates.
  • Club sport teams involved in intercollegiate competition must adhere to College, NESCAC and, where applicable, NCAA policies.
  • Participants must conduct themselves in a manner that will reflect positively on the College.
  • A coach is required for contact, equestrian, and water sports. Contracts and wages must be negotiated and authorized by the director of club sports in consultation with the director of athletics and the director of human resources.
  • Club sport teams must make arrangements with the Athletics Operations & Events Manager for the use of athletic facilities and properties of the College at times when they are not otherwise needed by the Department of Physical Education and Athletics.
  • Before competition or practices begin, or within 10 days of the beginning of a season, signed waivers must be submitted to the Student Activities Office, and schedules and rosters must be updated in MiddLink.
  • Club sport teams must notify the director of club sports prior to canceling, postponing, or rescheduling a scheduled contest.
  • Level 1 club sport teams must provide adequate protective equipment and pre-season medical screenings, arranged through the Department of Sports Medicine, for all strenuous and/or contact sports.
  • College travel forms and releases must be completed with the appropriate coach or director of club sports before private vehicles are used to transport participants to away matches. The use of College rental vehicles is always preferable.
  • On a limited basis, Club sports teams may request to return to campus before the beginning of the fall term for preseason practice.  These requests will be reviewed by the Early Return Committee.  First-year students may not participate in preseason practice.
  • See "Vehicle Rentals" policy in this Manual for policies and procedures regarding use of College or rental vehicles.
  • Where appropriate, must have SFAPS/CPR-trained personnel in attendance at all games and practices scheduled when the training room is not staffed.
  • Club membership does not entitle a student to class excuses.

Fund-raising by club sports is limited to on-campus efforts and is subject to Finance Committee Guidelines. (See Fund-Raising on College Premises in this Manual.) No group may solicit alumni and friends of the College for money to support club teams without permission of the director of club sports in consultation with the director of Student Activities and the College Advancement office. If permission is granted, those solicitations will be limited to sales and services with group mailings organized through Student Activities at specific intervals. Direct solicitation of funds is prohibited.

 Violations of any of the above procedures will subject the group to loss of club status and the individuals to disciplinary action by the College.

Level I Club Sport Regulations (Rugby, Crew, Water Polo, Sailing)

i. SGA and club dues provide funding for equipment and uniforms.

ii. The club will have a coach for supervisory and/or safety purposes. The coach will be salaried through College approved sources. The coach will be hired and evaluated by the director of club sports. The coach may not be a student.

iii. The club must be affiliated with a national/regional governing sports body.

iv. The director of club sports in conjunction with the Athletics Operations & Events Manager must approve all club match/game schedules.

v. Games/matches should be confined to a 300-mile radius--further only at the club sport director's discretion.

vi. The Athletics Department may provide practice and game space after scheduling Varsity programs needs.

vii. Recruiting activities limited to responding to prospective student inquiries only.

Level II Club Sport Regulations (Cricket, Cycling, Equestrians, Fencing, Ultimate Frisbee, Volleyball)

i. SGA funding, club dues and approved fundraising will be the means of financial support at this level.

ii. There are no college-paid coaches at this level, though clubs may elect (with approval from the Director of Club Sports) to hire a coach using gift funds, and the presence of a club advisor may be required at practices and competitions for risk management purposes.

iii. The Athletics Operations & Events Manager must be consulted regarding the use of athletic facilities and all events will be scheduled through her/him. This will happen only after the level I Club Sports needs are met.

 

Level III Club Sport Regulations (all clubs not listed above)

i. There is no expectation for funding from regular College sources.

ii. There are no paid coaches

iii. Athletic facilities will be provided only after all demands for level I, level II, and departmental needs are satisfied.

Requirements for a club to move from one level to the next

i. Level I to varsity sport status

- The introduction of “new” varsity sports at Middlebury should not be anticipated by any group.

- Full funding to cover all coaching, travel, officials, equipment and other related costs must be available within the Athletics Department budget or approved by appropriate College officials.

- The program must show proof of at least a three-year period of sufficient student interest to ensure a viable program, but such proof should in no way be assumed to make varsity status inevitable. The activity must be defined as an emerging conference (NESCAC) or national (NCAA) sport for at least 3 years.

- Proof of feasibility of scheduling “natural rivals” must be provided. 75% of the other schools in the conference the club will compete in must have varsity status (to assure varsity competition availability)

- Adequate facilities for practice and contests must be available without negatively impacting any existing programs sponsored by the Department of Athletics.

ii. Level II to I

- Demonstrate the ability to meet all requirements expected at level I.

- There must be continued student support for 3 successive years.

- All schedule obligations must have been met during this time period (no forfeits).

- There can be no disciplinary incidents during that 3-year time period.

- There must be availability of facilities and funding to accommodate the program without negatively impacting any existing programs sponsored by the Department of Athletics or existing level I clubs.

iii. Level III to II

- Demonstrate the ability to meet all requirements expected at level II.

- There must be continued student support for 3 successive years.

- All schedule obligations must have been met during this time period (no forfeits).

- There can be no disciplinary incidents during that 3-year time period.

- There must be availability of facilities to accommodate the program without negatively impacting any existing programs sponsored by the Department of Athletics or existing level I or II clubs.