Understanding Your Health Record/Information
Each time you visit Parton Center for Health and Wellness (Counseling, Health Services, and Sports Medicine), or when Parton has an interaction with a third party about you, the information is documented in a secured, password protected electronic health file that is accessible only to Parton Center for Health and Wellness staff. Typically, this record contains a summary of your presenting concerns and symptoms, physical exam and/or counseling intake, test results, diagnoses, counseling progress notes, treatment and plan for future course of treatment if appropriate. This information makes up your “health record” or personal health information, and serves as a:
- Basis for planning your care and treatment;
- Means of communication with other health professionals who contribute to your care;
- Legal document describing the care you received;
- Source of information for public health officials charged with protecting the health of this state and the nation (only under very restricted circumstances);
- Tool with which we can assess and continually work to improve the care we render and the outcomes we achieve.
You are entitled to receive a copy of your health records, or we can prepare a summary for you. Because these are professional records, they may be best interpreted by someone who is a health professional. If you wish to see your records, we recommend you review them with us so that we can discuss the contents. In accordance with state law, Parton Center for Health and Wellness retains your records for a period of seven (7) years.
Commitment to Confidentiality
Health records at Parton are confidential and are completely separate from all other College records. Students have the right to revoke or restrict authorization to share health care information, and Parton will not release any information about you without your written permission, except under the following conditions:
- As authorized or required by law (i.e., when we are presented with a valid court order requiring us to release records);
- As necessary to protect you and/or others from a serious threat to health or safety, or to protect property from a serious threat of damage;
- As necessary to notify parents and/or deans when you have a serious mental or physical health problem and are unable to assume responsibility for notifying others.
In addition, Parton medical, sports medicine, and counseling staff confer with one another as needed to provide integrated care for you. Parton also works with Porter Hospital and the Counseling Services of Addison County (CSAC) to ensure a full range of medical and mental health options for students; when students receive treatment at multiple offices, we exchange only such information as is needed to maintain continuity of care. Students may make requests to Parton, Porter or CSAC to revoke or restrict authorization to share such information.
Please note: Middlebury College and Parton Center for Health and Wellness are not subject to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and therefore are not required to comply with the various federal regulations relating to the use and disclosure of health information. Middlebury College is, however, committed to protecting student privacy. This policy should not be interpreted as creating any contractual rights and Middlebury College reserves the right to make changes to this policy at any time without prior notice.