We maintain the academic records of all students, past and present.
We fill transcript requests and oversee course registration andadd/drop, process transfer credit and AP credit,process major declarationsand final grades, and verify degree completion.
This office verifies student enrollment status for veterans' benefits. For enrollment verification for other purposes, please follow the instructions at 'Enrollment and Degree Verifications' (see list at left).
For information about confidentiality concerning education records, refer to the section in the College Handbook on FERPA (Family Education Rights and Privacy Act).
There are three official degree dates for Middlebury College:
May commencement date
August commencement date
The College must receive all final grades or course credits before a student is eligible to graduate. Even if a student is currently enrolled in courses that are not required for the degree, all course work must be finished before the degree is awarded.
Students who complete degree requirements in December or in January have an official degree date of March 1. Since a few Feb graduates choose to participate in the May Commencement, their diplomas are saved for the May ceremony, otherwise they are mailed out to those who have notified us that they will not attend.
Your name on your Diploma
When you complete the online Intent to Graduate form (online for BA candidates), you indicate exactly how you wish your name to appear on your diploma. This should be the formal version of your name, with proper accents, Jr. or III, and your middle name included, as you want it to appear many years afterward. If you have questions, please contact the Registrar's Office.
Middlebury College will issue a replacement diploma, if one was lost or damaged. We do not supply multiple copies. To request a replacement diploma, please send a letter with the following information:
The degree that you earned
The date you graduated
Your name at the time of your graduation
How your original diploma was lost or damaged
Your current mailing address
Your handwritten signature
Send the letter to:
The Registrar’s Office
5142 Middlebury College
Middlebury, VT 05753
Include a check for $45 to cover the cost of ordering the replacement. Since our diplomas are ordered from a national vendor, it takes several weeks for us to receive the replacement diploma, once it is requested. Keep in mind that the new diploma will contain the actual dates of your degree conferral, and your name the way it appears in the Commencement program, although the signatures will be those of our current administrators.
Many times graduates who apply for jobs or visas in other countries need a copy of the English translation of their Latin diploma. The Registrar's Office can supply certified letters with the needed personalized translation. Email firstname.lastname@example.org.
The general translation of the undergraduate diploma is:
in the State of Vermont
To all students of letters
Eternal greeting in the Lord
Be it now known to you that the President of the College, with the approval of our honored and esteemed Fellows, has dignified and graced [name] with the title and rank of Bachelor of Liberal Arts, and has conferred on her/him all the privileges and honors pertaining thereto. Let the official seal of the College and the signature of the President bear witness to this act.
Issued at the College on the [day and month] in the year of the Lord [year], and in the [year] year of the American Republic.
If a graduate needs additional certification of the degree for work abroad, an apostille may be required. In this case, please send your original diploma to the Registrar's Office, along with a check for the $10.00 fee and an addressed and stamped envelope to send the sealed document back to the sender. We will copy your diploma and notarize the copy. The diploma copy is notarized and sent on to the office of the Vermont Secretary of State, with the fee and the return envelope. We will return the original diploma directly to you.
"The document, with proper notarization, must be brought or sent to the Secretary of State's office in Montpelier. There the notary's signature will be verified by comparing it to the notary appointment form on file and a simple document called an Apostille filled out and signed by either the Secretary of State or the Deputy Secretary of State. The Apostille then is embossed with the seal of the Secretary of State. A $10.00 fee per document should accompany the request. Once the process is completed, the document is then considered legalized in many countries.
You can contact the Vermont Secretary of State office directly at http://vermont-archives.org/notary/guide/Notary5.htm.
For a full, current listing of member states and countries, visit the U.S. Department of State's website at: http://www.travel.state.gov."