Posting a Job

Supervisors of student positions are also referred to as hiring managers.  To post a student job, hiring managers will use the PeopleAdmin system (click 'On Campus Jobs' to the right). 

  1. First determine if you need to request a new student position or if a student job already exists. If a student job already exists skip to step 2. If you are requesting a new student position, you will need to complete the New Student Job Request Form. Once your job has been created you will be notified by the SEO office, so that you can complete the following steps.
  2. Log in to PeopleAdmin. (To view information about your login credentials, click here. You will need to login with your Middlebury credentials to view this information.)
  3. Once you are logged in to PeopleAdmin, select the Student Supervisor user type (this is the field next to your name). Click the refresh (arrow) button next to this field to reset your user type. (A green notification message will display at the top of your screen to verify this update.)
  4. Navigate to the Applicant Tracking module by clicking the drop down list below the PeopleAdmin logo in the upper right hand section of your screen.
  5. Go to the Home Tab and select “Create New Student Posting” in the shortcuts menu on the right hand side of your screen. (Below the user type field.)
  6. On the Create New dialog box select to “Create from Classification”
  7. Use the search box to search for the student job that you wish to post. (Searching by job # - is usually the most effective search option.)
  8. Click on the Classification Title that you wish to post.
  9. The position description will display. Select the option in the upper right hand corner of your screen to “Create Posting from this Classification”.
  10. On the New Posting screen update the job title if necessary and select the orange button to “Create New Posting”.
  11. On the Job Information page enter the specific information for this requisition request. Please note that some fields are required, and some fields will not be enterable at this point (but are required for later steps in the approval process). Click Next.
  12. On the Supplemental Questions page you can select and create questions that you would like the applicant to complete when they apply for this position. Please note that if you submit a new question it will be reviewed by the Human Resources department before it is approved. You can also designate whether applicants are required to answer the question. Click Next.
  13. On the Applicant Document page you can designate the documents that you want to allow and/or require applicants to upload when they apply to this posting. Click the check box in the “Optional” column to allow candidates to upload this document type. To require that a document type be uploaded you must click the toggle box in the “Required” column.  For any documents you do not check optional or required, they will not be used and will not be an option to the applicant.
  14. Click Next. At this point you will be taken to the Search Committee Members page where you can add search committee members (who have Middlebury accounts) by typing their name and/or email address, clicking the Search button, and selecting the Add Member button next to the appropriate user. Repeat this step for each search committee member that you wish to add to this posting. If you cannot find an account for a search committee member that you would like to add, return to the Job Information page and enter their name in the Search Committee Members text field. This will notify the HR office that a PeopleAdmin account will need to be created for that search committee member.
  15. Click Next. On the Evaluative Criteria page you can select Criterion that you would like your search committee members to use to evaluate your applicants at different stages in the hiring process. Please contact the Human Resources office for additional information and guidance with this feature.
  16. Click Next. At this point you will be taken to the Action Summary page where you can review all of the information that you just entered. If you neglected to complete any required fields there should be a red explanation mark next to that section. Click the Edit option next to that section to add information.
  17. When you are ready to submit your requisition for approval Click the orange “Take Action on Posting” button on the upper right hand section of your screen. The next step in the posting process is a review of your submitted posting by the Student Employment office, so select the “Approved (move to Student Employment)” action.
  18. A Take Action dialog box will appear. Enter any comments that you would like to link to the requisition. This information will be saved in the action history. In addition, it will be brought to the Student Employment Office’s attention in an email message that is sent to this user type.
  19. Selecting the “Add this action to your watch list?” option will allow you to track the progress of this posting through your Watch List dialog box on the Home tab. (We recommend that most users take advantage of this handy feature!)
  20. Click Submit.
  21. It is recommended that an email be sent to SEO notifying them that a requisition has been submitted.
  22. If you have forgotten to complete any required fields you will be notified with a message at the top of the screen. Complete the necessary fields and repeat steps 11 - 20.