Middlebury

Where can I get help filling out the forms for my grant proposal?

A lot of the information you need to fill out forms (Middlebury’s F&A rate, DUNS and EIN numbers, etc.) is on this page or can be reached via the links you’ll find there. If you’re still stuck, contact us.

 

What do I do with my blue sheet?

What you do with your blue sheet depends on whether you are applying for the first time, asking for a renewal, applying for a supplement, or revising your budget. To find out what procedure applies to your situation, check here.

 

Who’s Middlebury’s Authorized Organizational Representative?

Our Authorized Organizational Representative (AOR) is the Director of Grants & Contract Administration (or a person designated to act in his stead). To be sure you name the right person on the form, check here.

 

What’s Middlebury’s Tax Identification Number?

Our tax ID number, also known as our Employer Identification Number (EIN), can be found here.

 

Can I use the same NIH (NSF, NEH, etc.) forms I used last year for this year’s proposal?

Perhaps, but we strongly recommend that you don’t! Sponsors constantly update their programs, and forms often change with these updates. If you use the wrong forms, your proposal may be returned without review. To be 100% certain you’re using the right forms for the current funding opportunity, download the latest version from the sponsor’s website.

 

Where do I get the NIH (NSF, NEH, etc.) forms I need to submit with my proposal?

At the sponsor’s website. If you can’t find them there, or you’re not sure they’re the right ones, call us.

 

Do I have the most recent version of the blue sheet?

Yes, if it looks exactly like the one you can download here. This form changes from time to time, so don’t use the one you downloaded last year—download a new one!

 

Whose signatures do I need on the blue sheet for a budget revision?

You need signatures from anyone who needs to know about revisions that entail additional or changed equipment, revised cost-share, major changes in scope, or changes in other compliance requirements. For more details, click here.

 

I’m just revising my budget – do I need a blue sheet?

My department chair isn’t available to sign my blue sheet – can someone else sign it?

Yes, an appropriate senior academic administrator can sign in lieu of your department chair. Usually that’s the Dean of Faculty Development and Research. If you’re in doubt, or the DFDR isn’t available, contact us.

 

What’s a “blue sheet”? Where can I get one?

The blue sheet is the College’s Grant Proposal Endorsement Form, which certifies for the Director of Grants & Contract Administration that your budget and draft proposal have been reviewed and approved by the appropriate College personnel. You can download it here. If you prefer to get a hard copy, please contact us.

 

Can I use the same NIH (NSF, NEH, etc.) forms I used last year for this year’s proposal?

Perhaps, but we strongly recommend that you don’t! Sponsors constantly update their programs, and forms often change with these updates. If you use the wrong forms, your proposal may be returned without review. To be 100% certain you’re using the right forms for the current funding opportunity, download the latest version from the sponsor’s website.

 

Sponsor Application Forms

The days of making multiple paper copies of your proposal and shipping them to the sponsor are fast coming to an end! As sponsors adopt electronic submission, they increasingly require electronic forms, and requirements are still in flux. Forms are often combined with or posted alongside the guidelines for applying. This page has links to application forms and guidelines for several programs and resources.

Forms

Grant-related forms fall into two general categories: internal forms, required by Middlebury College, and donor application forms, required by the funding entity.

Middlebury College Forms are used to document grant-related institutional issues.