The donor sent a check directly to me. What should I do with it?
Contact the Grants Accounting Office.
Who tracks my grant spending to be sure I don’t overspend?
You do! As Principal Investigator, you bear sole responsibility for monitoring your expenses. Use Banner Web and Hyperion reports to help you stay on track; help and support is available here.
What are “allowable” expenses?
All expenses charged to a grant must be necessary to achieve the objectives of the approved grant, allocable to that particular project, and allowable under the terms of the grant. Learn more here.
Who authorizes expenditures posted to my grant?
You do. For more information, click here.
I need something for my project that wasn’t listed in the grant budget awarded—can I charge it to the grant?
I was just notified that my grant has been funded! What do I do with the award documentation?
Monitoring Expenses and Managing Your Grant
As PI/PD, you are the sole budget administrator for your grant and must authorize all expenditures posted to it. Only your signature is needed on vouchers or requisitions. Reimbursements to you must be signed by your supervisor or the Grants Accounting Office.
Grant purchasing follows the same Procurement Policy and Procedures used for any other College purchases. Examples include purchase requisitions, charges for College services (bookstore, reprographics, etc.), and travel reimbursement.
Salaries, Wages, Fringe, Indirects
Grants and Banner
The Grants Accounting Office assigns a unique Fund number for each grant account and creates a new FOAP in Banner. The Grants Accounting Office enters the approved budget into Banner and gives the PI, the department administrator, and the SRO or CFR the Banner FOAP and the Fund/Index number to use for all grant expenses.
Your grant has been funded! Now what?
As Principal Investigator or Project Director (PI/PD), you are responsible for all aspects of conducting the project. The PI/PD is responsible for: