Middlebury

MCSC Executive Committee History

July 1988-

  • Valerie Szymkowicz, President
  • Pat Noll, Vice President
  • Kim Grohs, Secretary

March 1989-

  • Valerie Szymkowicz, President
  • Pat Noll, Vice President
  • Kim Grohs, Secretary

October 1989-

  • Valerie Szymkowicz, President
  • Cassie Chase, Vice President
  • Michael Warner, Secretary

April 1990-

  • Cassie Chase, President
  • Liane Barrera, Vice President
  • Michael Warner, Secretary

April 1991-

  • Cassie Chase, President
  • Liane Barrera, Vice President
  • Martha Baldwin, Secretary

November 1991-

  • Liane Barrera, President
  • Joan Todd, Vice President
  • Martha Baldwin, Secretary

April 1992-

  • Norm Cushman, President
  • Joan Todd, Vice President
  • Judy Nelson, Secretary

February 1993-

  • Norm Cushman, President
  • Joan Todd, Vice President
  • Judy Nelson and Michael Warner, Co-Secretaries

April 1993-

  • Michael Warner, President
  • Joan Todd, Vice President
  • Judy Nelson and Cindy Pidgeon, Co-Secretaries

March 1994-

  • Michael Warner, President
  • Cindy Pidgeon, Vice President
  • Judy Nelson and Cindy Pidgeon, Co-Secretaries

April 1994-

  • Michael Warner, President
  • Cindy Pidgeon, Vice President
  • Judy Nelson and Barb Woodbury, Co-Secretaries

April 1995-

  • Barbara Woodbury, President
  • Cindy Pidgeon, Vice President
  • Beth Karnes and Tracy Pitman, Co-Secretaries

1996 1997

  • Barbara Woodbury, President
  • Beth Karnes, Vice President
  • Mary Reed and Tracy (Pitman) Holzaphel, Co-Secretaries

1997-1998

  • Beth Karnes, President
  • Wayne Hall, Vice President
  • Brian Manchester, Secretary

1998-1999

  • Beth Karnes, President
  • Wayne Hall, Vice President
  • Peter Bouchard and Charlotte Tate, Co-Secretaries

1999-2000

  • Charlotte Tate, President
  • Ken Pohlman, Vice President
  • Judy Dow, Secretary

2000-2001

  • Ken Pohlman, President
  • Carol Newton, Vice President
  • Judy Dow, Secretary

2001-2002

  • Maya Richmond, President
  • Mike Knapp, Vice President
  • Judy Dow and Trish Dougherty, Co-Secretaries

2002-2003

  • Mike Knapp, President
  • Alisa Cutter, Vice President
  • Carol Grant and Trish Dougherty, Co-Secretaries

2003-2004

  • Lisa Terrier, President
  • Wayne Darling, Vice President
  • Mike Knapp (Susan Levine)and Patti McCaffrey, Co-Secretaries

2004-2005

  • Patti McCaffrey, President
  • Sue Levine, Vice President
  • BeckyCondonand Brenda Ellis, Co-Secretaries

2005-2006

  • Patti McCaffrey, President
  • Sue Levine, Vice President
  • Brenda Ellis and Jennifer Herrera, Co-Secretaries

2006-2007

  • Lisa Ayers, President
  • Carol Peddie, Vice President
  • Martha Baldwin and Amy Holbrook, Co-Secretaries

2007-2008

  • Carol Peddie, President
  • Michael Glidden, Vice President
  • Martha Baldwin and Kelly Trayah, Co-Secretaries

· 2008-2009

  • Patti McCaffrey, President
  • Mack Roark, Vice President
  • Suzanne Cota and Kelly Trayah, Co-Secretaries

2009-2010

  • Patti McCaffrey, President
  • Mack Roark, Vice President
  • Suzanne Cota and Julie Rheaume, Co-Secretaries

2009-2010 (October 2009)

  • Patti McCaffrey, President
  • Suzanne Cota, Vice President
  • Valerie Costello and Julie Rheaume, Co-Secretaries

2010-2011

  • Wayne Darling, President
  • Naomi Neff, Vice President
  • Arabella Holzapfel and Cathy Tester, Co-Secretaries

2011-2012

  • Wayne Darling, President
  • Ken Pierce, Vice President
  • Arabella Holzapfel and Valerie Costello, Co-Secretaries

2012-2013

  • Ken Pierce, President
  • Ashley Calkins, Vice President
  • Arabella Holzapfel and Cathy Tester, Co-Secretaries

2013-2014

  • Ken Pierce, President
  • Brook Escobedo, Vice President
  • Arabella Holzapfel and Jenn Pottinger, Co-Secretaries

2014-2015

  • Ken Pierce, President
  • Brook Escobedo, Vice President
  • Sarah Larocque and Jenn Pottinger, Co-Secretaries

MCSC History

Who Are These People and Where Did The Come From Anyway?

 

compiled from the MCSC Archives by Michael Warner

 

In the 1960's, when Middlebury College last grew the size of its student body, there were changes in store for the staff as well. During the 60's, 70's and early 80's the size of the staff grew dramatically. As the numbers of staff increased, their jobs became increasingly varied and complex. AND so it seems did the concerns related to their employment.

The Personnel office of the time, while doing a great job of explaining benefits, was not always meant as a place to take issues of concern or suggestions for change. They simply weren't equipped to handle these types of questions. There were no formal channels for expressing concerns to the "administration," let alone discussing solutions with them. For many members of the staff this led to a great deal of frustration and unhappiness--not necessarily because they were unhappy with their employment at Middlebury College--rather quite the opposite. Being dedicated and involved employees they were interested in bettering Middlebury College and fostering a relationship with their employer based on mutual trust, respect and hard work.

In 1981, a group of concerned staff members from various sectors of campus began to meet during their lunch breaks. They compared notes about their concerns and questions regarding their employment and they sought an avenue for addressing their issues.

In April of 1981, 15 staff members sent a letter to David Ginevan, then the Associate College Treasurer, detailing some of the issues raised at these meetings. Of the more than 30 staff who attended the meetings--only half of them felt comfortable enough to sign this letter. Fear and distrust were very real for many staff on the campus. Listed as concerns were: medical and dental benefits, maternity benefits, salary levels, lack of job classifications, the vacation policy.

They simply suggested, "We would like to open some channels of communication with the administration, whereby representatives of the administration and the staff could meet together to begin to address some of our concerns."

That was the beginning of what, several years later, became the Staff Council. Mr. Ginevan met with members of this group and held a series of meetings with a broader range of staff. While it was still a long way from being a representative voice, and thus stymied in many of its efforts, it was the start of a more formal dialogue.

In 1986, a second effort began which was to finally set the course toward the first formally recognized and elected Staff Council. The new group gave itself a name: The Middlebury College Staff Association and set up a steering committee. At initial meetings, to which all staff were invited, common areas of concern were identified and committees were set up to deal with them: Compensation, Work Environment, Publicity and Events, Staff Development. Anyone could volunteer to be on a committee. Each committee had co-chairs and those co-chairs served together as the Executive Committee. Eventually, the Staff Association changed its name to Staff Council.

The administration was still hesitant to deal with this group--as volunteers they were easy targets for the criticism that they did not democratically represent the staff as a whole. Even among some members of the staff they were seen as rabble-rousers! Yet the voluntary Staff Council worked away, gathering issues, talking with more and more members of the staff--gathering momentum.

In late-1987, the discussion of staff representation took a more formal turn. The Staff Council Executive Committee, working with President Robison and other members of the administration, drafted a formal Constitution which was presented it to the entire staff.

Finally, in the summer of 1988, after several drafts, many meetings and much hard work, the MCSC Constitution was put to an all-staff referendum vote. It was overwhelmingly approved! The Middlebury College Board of Trustees also approved the MCSC Constitution. (The MCSC Constitution was reviewed and revised after the first year and again in 1993. Each revision has also received the staff's overwhelming approval.)

The stated purpose of the MCSC in its Constitution is to help "make Middlebury College a better place to work." Those are positive and powerful words which set the Staff Council's challenge: to build a positive and effective reputation without becoming either adversaries or advocates of the administration.

As an official elected body, the Middlebury College Staff Council, represents all non-faculty staff members at Middlebury--more than 600 people. Currently, there are nine members who are elected to represent the following groups of staff: one each from Facilities Management--Physical plant, Facilities Management--Custodial, Dining Services, and Supervisory/Administrative; four members are elected to serve as District representatives--one from each of our four districts determined by building worked in; one representative serves as a Member-at-Large and is elected by the entire staff.

The College Treasurer/Vice President for Administration serves on the Council as a non-voting member. Currently he has officially designated the Assistant Treasurer/Director of Human Resources as his representative. On a regular basis, the executive officers of the Council meet with the College President. The President also meets with the MCSC as a whole when the need arises. About once a year there is a meeting between representatives of the Board of Trustees and members of the MCSC. The Staff Council has a regular college budget which is administered by the MCSC president.

The MCSC is an advisory group which is empowered to make suggestions and recommendations. The MCSC does not have bargaining or negotiating power. For the Administration to bargain with the council would be illegal.

The Council has many successes during the past 7 years including:

 

    The creation of the Ombudsperson program in 1988 and its subsequent expansion from 2 Ombudspersons to 6 in 1993 came after recommendations to the College President. While the Ombudspersons are appointed by and report directly to the College President, the Council makes recommendations for appointment. Equalizing the vacation schedule for full-time monthly and full-time hourly employees came after recommendations from the MCSC. The Council also played a part in the creation of a new employee orientation program. Working with the administration, the Reduction in Force (RIF) Policy was developed by the MCSC after the layoffs in 1991. The intent of the RIF Policy is to clarify the steps to be followed should such an event occur again in the future. The MCSC also made recommendations for a severance package which was eventually offered to the individuals who were laid-off. Formal written Grievance procedures along with a Grievance Appeals procedure and formal Progressive Discipline procedures were crafted by the Council and approved by the administration. Through the efforts of the Staff Council major revision of the College Handbook occurred in 1988 and 1989. In consultation with Human Resources, the Council has also been part of several subsequent revisions. The MCSC ensured that there was staff representation on the long-range planning committee. The Council added its voice to the decision to add Sexual Orientation to the College's non-discrimination policy in 1991. In 1992 Middlebury implemented theWage and Salary program and thejob evaluation program. The council played an "advisory" roll directly influencing the final product. (For example, arguing strongly against caps on wages.) Likewise, the Council played an advisory role as the Voluntary Separation and subsequentRestructuring Programs were developed in 1993. While the MCSC did not draft the Domestic Partner benefits policy, it did have a representative on the committee which developed the final draft. For full-time employees, the removal of the sick leave cap and conversion of sick days to insured days at retirement was discussed with the Council before being enacted by the College. The MCSC has held several arts and crafts shows which highlighted the artistic talents of the staff. Other areas where the Council has had influence on college policies include: job postings, mileage reimbursement, the ability to take one's personal day in half day increments, the Suggest-It program, changes to the medical and dental plans, a review of EBPA's service to the college, etc. The Council has been consulted regarding the Harassment policy, development and revision of a campus-wide pet policy, adapting the College's smoking policy to meet state laws, etc. One area where the Staff Council has a great effect on Campus-wide issues is through the various appointments and recommendation for appointment which it makes each year. Those include but are not limited to: Community Council, Computer Committee, College Safety Committee, Residential Life Committee among others. Additionally, the President of the MCSC serves on the Overview Team which brings the staff's voice to an important group whose other members are the College Vice Presidents. As the need arises the Council's advice is sought for appointments to various non-standing committees such as the Insurance Review Committee and the Long Range planning Committee.

Once elected, members of the Staff Council are responsible to their constituents and to the Council. Each elected representative brings the perspective and experience of the groups they represent to the discussion table.

In spite of the fact that the MCSC is not a labor negotiating group or an arbitration board, through its many efforts the staff of Middlebury College now has a recognized channel to the administration and a relied upon voice with the administration.

Although our representative body is now elected, the MCSC is still made up of volunteers--dedicated, hardworking concerned employees who hope to help "make Middlebury College a better place to work" for all of us!

MCSC Representation History

 

The initial MCSC election was held in the summer of 1988. Nine representatives were elected. The MCSC decided to draw straws in order to determine length of office for this initial group of representatives. 3 to serve for the rest of that year until the first regular election which was held in March of 1989 (1 year terms); 3 to serve until March of 1990 (2 year terms); and 3 until March of 1991 (3 year terms.) Results were as follows:

    1-YEAR TERMS: Cheryl Lacey (Dining Service), Valerie Szymkowicz (General), Liane Barrera (General) 2-YEAR TERMS: Rhoda Rader (Administrative), Betty Hamilton (Secretarial), Bill Ladeau (Physical Plant)
  • 3-YEAR TERMS: Kim Grohs (General), Pat Noll (Part-time), Jane Roy (Custodial)

Bill Ladeau resigned effective March 1989. Harold Strassner was elected to fill the Physical Plant term expiring March 1990.

In the regular election held in March 1989 George Parton was elected to a three year term, expiring March 1992, as Dining Services rep. As General reps, Valerie Szymkowicz and Liane Barrera were each reelected for 3 additional years, their terms expiring in March 1992.

In July of 1989 Pat Noll and Kim Grohs resigned their positions.

Cassie Chase and Michael Warner were elected to fill the remainder of the Part-time and General terms (expiring in March 1991.)

In January 1990, Cassie Chase was hired into a full time position and announced that she would resign from the Part-time representative's slot effective with the March 1990 election. Valerie Szymkowicz announced her intention of resigning effective March 1990 as well.

In the election held in March 1990 Cassie Chase was elected to fill the remainder of Valerie Szymkowicz's term as a General rep. (through March 1992). Joe Doria was elected to fill the remainder of Cassie Chase's term as the Part-time rep. (through March 1991) Fabian Merrill (Physical Plant), Martha Baldwin (Secretarial) and Judy Nelson (Administrative) were all elected in the regular election to three year terms expiring in March 1993.

Joe Doria resigned in August 1990 and Joan Todd was elected to fill the remainder of the Part-time rep. term. (Through March 1991)

In the regular election held in March 1991 Connie Fox (Custodial) and Cindy Pidgeon (General) were elected and Joan Todd (Part-time was reelected, to terms expiring in March 1994.

Judy Nelson resigned in June 1991 and in July 1991 Bob Buckeye was elected to fill the Administrative term expiring in March 1993. He immediately resigned. In September 1991 Norm Cushman was elected to fill the remainder of the Administrative term expiring March 1993.

Fabian Merrill resigned in the summer of 1991. Bob Weeden was elected to fill the Physical Plant term through March 1993.

Cassie Chase resigned in November 1991. In January 1992 Judy Nelson was elected to fill the General term which expired in March 1992.

In March 1992 Bob Stowe (Dining Services), Judy Nelson (General) and Michael Warner (General) were elected to three year terms through 1995. During that year Connie Fox resigned and Norma Leduc was elected to fill the Custodial slot expiring in March 1994.

In January 1993 the MCSC recommended revisions to its Constitution. The staff voted overwhelming to amend as proposed. There were changes in several key items, including major changes in the way the Council represents the staff. Part-time, Secretarial and General representatives were pooled to create 4 campus district representatives and one member-at-large representative. The administrative representative was redefined as Supervisory/Administrative. The term of office was shortened to two years. The MCSC was given the responsibility to appoint a replacement for a resigned representative--to serve until the next regular election. The executive committee was expanded to create co-secretarial positions.

Following the revision of its Constitution, the MCSC voted to grandfather sitting council members to their current terms of office with the following changes in representation: Martha Baldwin (District 1), Michael Warner (District 2), Cindy Pidgeon (District 3), Judy Nelson (District 4), Joan Todd (Member-at-Large).

In the March 1993 election Pete Chenevert (Supervisory/Administrative), John Martini (Physical Plant) and Gail Smith (District 1) were elected to two year terms.

In February 1994 Bob Stowe (Dining) resigned his council position effective March 1994. The MCSC voted to refill his position in its March 1994 election for a full two year term.

Joan Todd (M-a-L) resigned her position at Middlebury College in March 1994. As an election was in process the council decided not to appoint a temporary replacement.

In March 1994 Norma Leduc (Custodial), Cindy Pidgeon (District 3), Alan Williams (Dining), Barb Woodbury (M-a-L) were elected to two year terms.

In June 1994 Norma Leduc (Custodial) resigned. John Burnham was appointed by the MCSC in July 1994 to a temporary position lasting until March 1995--the remaining one year of the term to be filled by election.

During the Fall of 1994 the MCSC decided to adopt the terms Facilities Management(FM)--Physical Plant and FM--Custodial when referring to those positions.

In October 1994 the Council accepted the resignation of John Martini (FM--Physical Plant). Mike Wakefield was appointed by the MCSC to a temporary position through March 1995.

In March 1995 Betty Anderson (District 1), Tracy Pitman (District 2), Glenna Emilo (District 4), Wayne Hall (FM--Physical Plant), and Beth Karnes (Supervisory/Administrative) were elected to two year terms. John Burnham (FM--Custodial) was elected to fill the remaining one year of an unexpired term.

In May 1995 John Burnham (FM--Custodial) resigned. Sandralee Berno was appointed by the MCSC in August 1995 to a temporary position through March 1996.

In March 1996 Sandralee Berno (FM--Custodial), Chris Goodrich (District 3), Barbara Woodbury (Member-at-Large) and Mary Reed (Dining) were elected to two year terms.

In March 1997 Dan Ahearn (District 1),Ken Pohlman (District 2), Beth Karnes (Supervisory/Admin.), Brian Manchester (District 4) and Wayne Hall (FM--Custodial) were elected to two year terms. Doris Martel (FM--Custodial) was appointed to a temporary position through March 1998, to replace Sandralee Berno (FM--Custodial).

In April 1998 Bonnie Belden (FM--Custodial), Peter Bouchard (District 3), Charlotte Tate (Member-at-Large) and Judy Dow (Dining) were elected to two year terms. In July 1998, Carrie Rampp (District 4) was appointed to replace Brian Manchester (District 4) through Spring 1999. In Fall 1998 Dan Ahearn (District 1) resigned and was replaced by Cindy Wemette (District 1)through Spring 1999.

In December 1998 Peter Bouchard (District 3) resigned and was replaced by Kathleen Knippler.

In April 1999 Carol Newton (District 4), Ann Nottingham (District 3), Wayne Hall(FM--Custodial), Cindy Wemette (District 1), Ken Pohlman (District 2), Charles Sternberg (Supervisory/Administrative) were elected to 2-year terms.

In April 2000 Sarah Ryan(Custodial Services) and Maya Richmond(Member At Large) were elected to two-year terms. Judy Dow(Dining Services -- Secretary) was re-elected for a two-year term.

In April 2001 Carol Newton (District 4) and Charles Sternberg (Supervisory/Administrative) were re-elected to 2-year terms.  Trish Dougherty (District 3), Mike Knapp (District 2), Alisa Cutter (District 1), Roger Norton (Custodial) and Neil Metcalf (Facilities Management) were elected to 2-year terms.

In February of 2002 the staff voted to change the way districts are determined.  The Human Resources Department had implemented a new system (Banner) on January first to replace the AS400 and we wanted to ensure the viability of our ballots.  The college's staff were sorted by their organization numbers (numbers assigned to the different departments on campus.)  These "org" numbers were created in a hierarchical manner which allowed us to create districts based upon services rather than just geography.  We voted to eliminate the Supervisory/Administrative district and add two new districts.  The new districts are summarized below:

Dining Services, including Rehearsals and The Grille

Facilities Management

Library/ITS

Custodial Services

District A: Museum, Admissions, Financial Aid, Dean of Faculty

District B: Summer and Off Campus Programs, College Advancement

District C: Student Affairs, Campus Safety, Service Learning

District D: President's Office, Provost, Commons, Athletics, Center for International Affairs, Center for Educational Technology

District E: Offices of the Treasurer and Operations (purchasing, human resources, mailing services, reprographics), including the Bookstore, Golf Course, Pro Shop and Snow Bowl

All current members of Staff Council were grandfathered into their new districts.  The March 2002 elections included Districts C and D - which were without representatives.  Charles Sternberg was invited to remain on the Staff Council and complete his 2-year term.  The member-at-large position was also retained.

In April of 2002 Charles Sternberg (Dining Services), Wayne Darling (District C), Lisa Livingston (District D) and Lisa Terrier (Member-at-Large) were elected to 2-year terms.

In October of 2002 Lisa Livingston Ayers (District D) resigned her seat. The Staff Council approached the other candidates from that district's last election and Shelley Payne agreed to fill Lisa's seat until our next round of elections.

In April of 2003 Patricia McCaffrey (Dining Services), andRebekah Condon (District D) were each elected to a 1-year term.Duane Martin(Facilities), Susan Levine (District B), Janet Lizotte (Custodial), Crispin Butler (District A) Donna J. Paquette (District E) were elected to 2-year terms. Mike Knapp (LIS) was re-elected to a 2-year term.

May of 2003 brought a change in the constitution for staff council and elections will be held in May instead of March. Next elections will take place May 2004. Terms for current members of staff council will be extended to May.

September of 2003, Mike Knapp was called to active duty.  The interim LIS representative is Tess Deddo.  This slot will come up for re-election May of 2004.

Middlebury College Staff Council (MCSC) Constitution

Article I. Name

The name of this organization is the Middlebury College Staff Council (hereinafter referred to as MCSC).

Article II. Purpose

The purpose of the MCSC is to help make Middlebury College a better place to work. The MCSC is elected by the staff employees, and acknowledged by the Board of Trustees, to establish priorities and implement planning for the staff. The MCSC's responsibilities include, but are not limited to:

A. Listen and respond to the ideas, opinions, problems, concerns, and grievances of staff employees, and consider other matters that require the MCSC's attention;

B. Organize data, staff views, and other information into reports, and formulate recommendations for actions, changes, and solutions, as required;

C. Convey reports and recommendations to the College administration;

D. Meet with the College administration on a regular basis to discuss reports and recommendations, seeking through mutual agreement to achieve improvements;

E. Report regularly to both staff and administration;

F. Pursue any other lawful action consistent with making Middlebury College a better place to work.

Article III. Members, Officers, and Elections

A. Membership

Voting membership of the MCSC consists of 10 Middlebury College staff employees. The executive vice president and treasurer (or designate) serves as a non-voting member. Voting members of the MCSC serve two-year terms, which begin on the first Monday after their election. Expiring terms are refilled by election. Each voting member serves on at least one MCSC committee and/or the MCSC Executive Committee.

One member of the MCSC is elected to represent the entire staff as a member-at-large.

Four members of the MCSC are elected to represent employee work groups. One member is elected from each of the following work groups:

Custodial Services Employees (those whose pay originates from the organization number 308013)

Dining Services Employees

Facilities Management Employees (those whose pay originates from the organization number 309606)

Library/ITS Employees

Five members of the MCSC are elected to represent campus work areas. These campus work areas are combined into five districts based on the chart of accounts and number of employees. One member is elected from each of the following campus districts:

District A, roughly those working in the Museum, Admissions,, Dean of Faculty

District B, roughly those working in Summer/Off Campus Programs or College Advancement

District C, roughly those working in Student Affairs, Center for Campus Activities and Leadership, Center for Counseling and Human Relations, Center for Teaching and Learning, Public Safety, Alliance for Civic Engagement, Chaplain and Scott Center, Health Center, Registrar, Institutional Research, and Vermont Campus Compact

District D, roughly those working in the offices of the President, Commons, Athletics, Americans with Disabilities Act, CIA, Davis UWC Scholars Program, Dean of the College, Institutional Planning and Diversity, International Student and Scholar Services

District E, roughly those working in the offices of the Treasurer, or Assistant Treasurer/ Director of Business Services and Student Financial Services, 51 Main Street

Position in an employee work group or campus district is determined by and subject to review by the MCSC Election Committee under the supervision and approval of the MCSC. Composition of campus districts is monitored and determined by the MCSC to assure balanced representation. Any change in individual districts will result in a rewrite/replacement of this section without necessitating amendment procedures.

Regular and "Time Limited" (a duration of work at least 9 months and a predetermined end date) Middlebury College staff employees, who are not voting members of the faculty, are eligible to participate in MCSC meetings, to vote in MCSC elections and to serve as elected MCSC representatives.

High school students or Middlebury College students working for Middlebury College are not eligible to be voting members of MCSC.

[Article III section A "Membership" revised March 2009]

B. Officers

A president, vice president, and co-secretaries are elected from among the voting members of the MCSC by its voting members. Each officer serves for one year and may be reelected. The four officers of the MCSC make up the MCSC Executive Committee.

a. The MCSC president presides at meetings of the MCSC, prepares the agenda for MCSC meetings, and casts a vote in case of a tie vote. In addition, the MCSC president is the official representative of the staff and the MCSC to the College president and the College community at large. The MCSC president also serves as the budget administrator for the MCSC budget, which is a regular College budget account. The president may choose to appoint any MCSC member to serve as budget administrator..  The MCSC president serves as an ex officio member of all MCSC committees.

b. The MCSC vice president presides at MCSC meetings in the absence of the MCSC president, provides general assistance to the MCSC president, and serves as the MCSC representative to the Community Council. In addition, the MCSC vice president oversees the development of grievance procedures and the periodic review of such procedures.

c. The MCSC secretaries share responsibility for the secretarial duties of the MCSC. Those duties include but are not limited to: taking minutes of each MCSC meeting and distributing these minutes to all MCSC members and to appropriate locations on campus; informing MCSC members and staff employees of the date, time, location, and agenda of MCSC meetings; maintaining the records of the MCSC; hiring a recording clerk, when necessary, to take the minutes of MCSC meetings. Allocation of secretarial duties is determined by the secretaries and the MCSC.

The MCSC Executive Committee meets annually with the executive vice president and treasurer to review general guidelines and practices for staff salaries and benefits for the purpose of recommending improvements in these areas. The MCSC Executive Committee meets periodically with representatives of the Board of Trustees and with the College president to address and discuss staff issues.

The MCSC Executive Committee is responsible for ensuring that part-time and full-time concerns are considered in addressing all MCSC issues.

When necessary, the MCSC Executive Committee may reassign duties among the executive officers. In the event that a member of the MCSC Executive Committee is unable to attend a meeting, another member of the MCSC may be appointed by the MCSC president to serve at that meeting. If a member of the Executive Committee resigns or is unable to continue in office, MCSC representatives will elect a new officer to complete the unexpired term.

C. Elections

MCSC elections are held annually in May.

The MCSC Election Committee, under the direction of the MCSC, develops election procedures, establishes election deadlines, conducts nominations and elections for MCSC representatives, validates the results, and resolves any problems that arise from the election process.

All voting is by secret ballot.

Nomination Procedure

a. Four weeks before the final election date, election procedures, including deadlines and nomination forms, are sent to all staff employees whose representatives are up for election.

b. The nomination forms for representatives of specific employee work groups or campus districts list the names of all eligible employees in that group or district and are distributed to members of that group or district only.

c. Staff employees may nominate one person from their specific employee work group or campus district.

d. In the case of the member-at-large, the nomination form provides space for one write-in candidate. A list of all staff employees eligible for nomination will be distributed. Nominations must be made from that list.

e. Nomination by official ballot takes place at least three weeks before the date of the final election.

f. A nominee may appear on one final ballot.

g. A nominee may decline to run for office.

Election Procedure

a. At least two weeks in advance of the final election date, the Election Committee sends out ballots to voting staff employees.

b. The staff employees who received the most nominations and agreed to run are listed on the ballot for each vacant representative's seat. Each ballot may list up to four nominees. The ballots also contain space for write-in candidates.

c. Staff employees may vote once within their employee work group or campus district and once for the member-at-large representative.

d. The candidate who receives the most votes for each vacant representative's seat in which they are eligible to serve is elected to the MCSC. In case of a tie, a run-off election will be held within a month between the highest vote-getters to determine a winner.

If an MCSC representative resigns or is unable to continue in office, another staff employee from the representative's employee group or campus district will be appointed by the MCSC to serve until the next regular election. In the case of the member-at-large, the appointment will be made from among all eligible staff members. When an election is held to fill the unexpired term of the resigned MCSC member, the nomination and election for the replacement will be held in the same manner as provided for in nomination procedure and election procedure above.

An MCSC representative may serve three consecutive terms, with a hiatus of two years before running again.

Recall Procedure

An MCSC representative may be recalled from office by the following procedure:

a. A recall may be initiated by the staff employees in the employee work group or district that the MCSC member represents, provided that a recall petition is signed by one-third of the staff employees in that group or district. In the case of the member-at-large, a petition must be signed by 100 eligible staff employees.

b. Upon receipt of the petition, the MCSC will conduct a recall vote within 30 days.

c. The recall vote will be taken among the staff employees represented by the MCSC member for whom the recall has been petitioned.

d. A simple majority of those voting in favor of a recall is required for the recall to take effect. If the required number of votes is not achieved, the MCSC member will remain in office.

e. No MCSC member will undergo a recall vote more than once a year during his/her term of office.

f. If the required number of votes for a recall is achieved, the MCSC will appoint a replacement in the same manner as provided for above.

Article IV. Committees

A. Standing Committees

Each standing committee operates under the authority of the MCSC and makes recommendations for action to the MCSC. In turn, the MCSC acts on committee recommendations, and reports to each committee the results of MCSC actions. Listed below are the standing committees and their specific areas of responsibility:

1. Compensation Committee: studies and reviews salary issues, benefits, leaves and vacations, job categories, and related subjects;

2. Election Committee: conducts nominations and elections for MCSC positions including written notification of election procedures and deadlines; validates election results; determines and reviews representation of employee groups with the approval of the MCSC;

3. Publicity & Events Committee: surveys staff employee opinions; publishes articles in Middlebury College publications regarding activities of the MCSC and staff employees; plans and coordinates MCSC activities and events (e.g. MCSC open meetings, picnics, parties);

4. Staff Development Committee: studies, develops and plans for workshops, on-the-job training, staff education/orientation, and related programs;

5. Safety and Work Environment Committee: conducts research and examines issues related to the campus as a workplace and worker safety.

6. HR-6: Comprised of three MCSC members and three HR employees whose purpose is to keep the lines of communication open between HR and Staff Council.  The mission is to identify and develop recommendations for HR-related issue

Membership

a. All staff employees eligible to participate in MCSC may volunteer for MCSC committees.

b. The MCSC makes every effort to ensure that each MCSC committee includes representation from the various employee groups. The MCSC may recommend committee assignments when new committee members are needed. The MCSC reserves the right to limit the size of MCSC committees.

c. Each MCSC committee includes a chair, vice chair, and secretary as provided below.

Leadership

a. Committee chairs are approved and may be removed by the MCSC. They serve for one year as committee chair and may be appointed for a second year. While the chair may be, but is not required to be, a member of the MCSC, at least one elected member of the MCSC serves on each committee.

b. The chair conducts the meetings of the committee. The MCSC representative conveys the results of each committee meeting to the MCSC and the results of each MCSC meeting to the committee.

c. Each committee elects from its membership a vice chair and a secretary.

i. The vice chair assists the chair in conducting the business of the committee and fills the duties of the chair if the chair is unable to do so.

ii. The secretary keeps the minutes of all meetings of the committee and distributes the minutes to all members of the committee and to the MCSC secretary. The secretary informs all committee members of the date, time, location, and agenda of committee meetings.

B. Ad hoc Committees

As the need arises, the MCSC may create ad hoc committees to deal with particular issues, and recommends the names of volunteers to serve on such committees. Once an MCSC ad hoc committee has dealt with the issue in question as directed by the MCSC, or, if the MCSC determines that the ad hoc committee is no longer needed, it is dissolved by the MCSC.  If however, MCSC feels that a specific ad hoc committee is needed and would better continue as a standing committee, an amendment petition and vote will be held to make it a standing committee.

The chair of each ad hoc committee is appointed by the MCSC. The chair may be, but is not required to be, a member of the MCSC. During the period that the ad hoc committee is active, its chair reports to the MCSC as directed.

Each ad hoc committee has one or more members who are elected members of the MCSC.

C. Middlebury College Committees and Positions

The MCSC makes appointments or recommendations for appointments to College committees. These include, but are not limited to: Wage and Salary Review Committee, Human Relations Committee, Community Council, Community Judicial Board, Environmental Council, and Staff Appeals Panel. The MCSC also makes recommendations to the College president for the positions of ombudspersons.

Article V. Meetings and Records

A. Meetings

Annual Meeting

a. Within 30 days of the annual MCSC elections, an annual meeting of the MCSC is held.

b. At the annual meeting the MCSC elects its officers and appoints the chairs of standing committees. The MCSC also makes recommendations for committee assignments.

Regular, scheduled meetings of the MCSC

a. The time and number of meetings per year is determined by the MCSC.

b. A written agenda of each meeting is distributed by the MCSC secretary, or his/her designate, to MCSC members and to designated posting locations on campus during the week prior to the meeting.

c. Regular meetings are open to all Middlebury College staff members.

d. An executive session may be entered into at any time by a majority vote of the MCSC. Executive sessions are conducted in the following manner:

i. The motion to go into executive session indicates the nature of the business to be considered during the executive session.

ii. The executive session is limited to the consideration of the business for which the executive session was called.

iii. Attendance is limited to voting members of the MCSC and persons invited by the MCSC.

e. MCSC members are expected to attend all MCSC meetings and are to be compensated at their normal rate of pay. In addition, MCSC meeting time is counted toward the weekly total of hours in order to determine overtime pay for nonexempt employees.  Overtime pay will be charged to the employee's department.  Absences are to be made known in advance to the MCSC secretary.

Public meetings

a. On a regular basis, at least twice a year, the MCSC conducts public meetings for all staff employees to communicate the activities of the MCSC and to solicit input and reaction from the staff.

b. Public meetings are held at such times and places as to enable staff employees to attend. Notice of public meetings is made at least one week in advance.

c. Release time without penalty is provided to all Middlebury College staff employees for attendance at public meetings.

Special meetings

a. Special meetings of the MCSC may be called by the MCSC president at the request of any MCSC member or at the request of the College president.

b. The section on regular, scheduled meetings of the MCSC above applies to special meetings.

Conduct of meetings

a. The MCSC president conducts all meetings of the MCSC.

b. Two-thirds of the voting membership of the MCSC constitutes a quorum.

c. A majority of the MCSC members present is required to pass a seconded motion. In the case of a tie vote, the MCSC president casts the deciding vote.

d. Voting on all matters other than the election of officers is made by voice vote. A roll-call vote will be taken on any matter should a simple majority of MCSC members request such a vote.

e. Any member of the Middlebury College community may address the MCSC with prior permission from the MCSC president. Permission to address the MCSC is obtained at least one week prior to the date of the meeting.

f. Robert's Rules of Order, Newly Revised may be consulted as needed to maintain orderly procedure.

Content of meetings

a. Business for the MCSC's attention may originate from any member of the MCSC or the Middlebury College community in the following manner:

i. Through contact with an elected MCSC member.

ii. Through contact with an MCSC committee

iii. At the request of the College president

b. Regular meetings of the MCSC usually include the following:

i. Approval or amendment of the minutes of the previous meeting

ii. Reports from the MCSC committee chairs

iii. Old business and new business

iv. Opportunity for public comment

c. The MCSC may invite groups or individuals not affiliated with Middlebury College to address the MCSC.

d. Business at special meetings is limited to discussion of the matters about which the special meetings are called.

Committee meetings

a. Committee meetings are held as needed.

b. Committee meetings are open to all members of
the Middlebury College staff. Notice of each committee meeting is posted at campus locations during the week prior to the meeting.

c. A committee may enter into executive session at any time by a majority vote of the committee members. Committee executive sessions are conducted as provided for in the section on regular, scheduled meetings of the MCSC, d. i. and ii. above. Attendance is limited to voting members of the committee and to those who are invited by the committee.

d. Committee members are expected to attend all committee meetings and are to be compensated at their normal rate of pay.  In addition, MCSC meeting time is counted toward the weekly total of hours in order to determine overtime pay for nonexempt employees.  Overtime pay will be charged to the employee's department.  Absences are to be made known in advance to the committee secretary.

B. Records

The permanent records of the MCSC are maintained by the MCSC secretary in a secure campus location. These records include:

1. The MCSC Constitution and its amendments.

2. Minutes of all MCSC meetings.

3. Minutes of all MCSC committee meetings.

4. All correspondence and other documentation of the MCSC.

A permanent record is maintained by the secretary of each MCSC committee of

1. Minutes of all committee meetings.

2. All correspondence and other documentation of the committee.

Article VI. Amendments

A. A motion to amend this constitution must be accompanied by a petition signed by at least 50 Middlebury College staff employees who are eligible to vote in MCSC elections

B. The motion to amend must be stated on the agenda for the MCSC meeting at which the amendment is to be considered

C. A motion to amend must be passed by six of the ten voting members of the MCSC.

D. A special open meeting to explain the amendment will be held prior to the vote.

E. If the proposed amendment is passed by the MCSC it is put to a referendum vote for all eligible Middlebury College staff employees within 30 days.

F. A simple majority of those casting ballots is required for the amendment to be adopted.

Article VII. Dissolution

A dissolution vote will be held within 30 days of receipt of a petition signed by one-third of the staff employees of Middlebury College eligible to vote in MCSC elections. All eligible employees will be notified of the dissolution vote at least 10 days prior to the vote. If a simple majority of those casting ballots vote for dissolution, the MCSC will be dissolved.