Accounts Payable

The Accounts Payable Department is responsible for processing and paying all vouchers and invoices for Middlebury College and the Middlebury Institute of International Studies at Monterey in a timely fashion while complying with Middlebury's policies as well as federal and state regulations. The Accounts Payable Department strives to provide quality customer service to the college and institute communities and outside vendors.

Contact Information:

Email: AccountsPayable@middlebury.edu
Phone: (802) 443-2321
           (831) 647-6678
Fax:     (802) 443-5753
Office Hours: 8:15 am - 5:00 pm EST

Check Run schedule: Middlebury checks are printed once every business day. The checks are available by 10 am.  Check requests need to be submitted to Accounts Payable at least 7 days before the check's due date to allow for processing time.
Institute employee reimbursement and student refund checks are printed every Wednesday and Friday at 1:30 pm PST.

Direct Deposit: Employee reimbursements, vendor payments, and payments to students can be paid via direct deposit. See the right sidebar for forms.

Payment Terms:
15 days for payments to outside vendors
30 days to companies unless a discount applies

Frequently Asked Questions:

Credit Application: You can use this generic Credit Application Information and send it to the supplier. If the supplier asks to have their credit application filled out, send the form to Accounts Payable and we will fill it out for you.

Tax Forms can be found here after logging into the website.

Standard Mileage Rate for travel starting January 1, 2015 for the use of a car (also vans, pickups or panel trucks) is:
- 57.5 cents per mile for business miles driven
- 23 cents per mile driven for medical or moving purposes
- 14 cents per mile driven in service of charitable organizations
Starndard Round Trip Mileage from Middlebury to East Coast Cities and Monterey to West Coast Cities

For 2014 it was:
- 56 cents per mile for business miles driven
- 23.5 cents per mile driven for medical or moving purposes
- 14 cents per mile driven in service of charitable organizations

Find below links to the policies that relate to many of the questions we receive:

Allowable Expenditures

Reimbursable Moving Expenditures

Travel Policies (includes alcohol policy)

Procurement Policy

We are an Equal Opportunity employer and do not illegally discriminate in our employment decisions based on race, color, national origin, religion, sex, physical or mental disability, veteran status or pregnancy. We are also an Affirmative Action employer and are committed to inclusion of all qualified individuals in our employment selection process. If a vendor meets certain qualification thresholds, the vendor may also have to meet these requirements.  CFR 60-41-1.4(a) [or (b) as the situation applies] is incorporated here by reference.