Collections Management

Collection Management purchases books, journals, online databases and journal archives, audio and visual media, printed music, and other items.  Our staff members locate requested material and place orders with vendors, negotiate license agreements for online materials, acquire performance rights and pay licensing fees for film screenings, pay vendors for all materials, track receipt of materials (including verifying access to online material we've paid for) and contact vendors when necessary to troubleshoot problems such as missing journal issues or difficulties gaining access to online material. Collections Management also maintains our our online catalog (MIDCAT) and our research catalog, Summon

For documentation related to Periodicals and Serials, see our Wiki.

Discovery & Access Services

The Discovery & Access Services (DAS) area of the library is responsible for acquiring materials that are added to library collections, for making them available through MIDCAT and Summon, prepares them for the shelves, maintains and updates the MIDCAT database, and preserves library materials.  DAS is also the home of borrowing, Inter-Library loan, reserves, and library systems.

The formal responsibilities of RCS are to:

  • Evaluate and build our collections, and endeavor to ensure their continuing relevance
  • Locate and secure desired resources
  • Categorize, analyze, and describe our collections
  • Prepare, monitor, and preserve our collections and access tools Make available our collections and technical expertise world-wide
  • We understand the needs of faculty, students, and staff and promote change to better meet those needs.
  • Communicate effectively with faculty, students, and staff.  We vigorously promote awareness of library resources and services. We listen and respond.
  • Support the curriculum and development of various ‘literacies’ that enable independent research and lifelong learning.
  • Systematically assess the effectiveness of library and technology resources and services.
  • Maintain an awareness of the information needs of the College community and investigate and review developments in technology, formats, pedagogy, instructional design, resources, and scholarly communication.
  • Connect people who need library services and resources with the people who provide those services and resources, and when necessary, act as facilitators to help resolve problems.
  • Help develop technologies and library collections based on an awareness of available resources and the needs of our users. We test creative ways of providing resources and services.

For internal documentation and links to work-related web sites, see the DAS wiki.

Library Liaison FAQs
  • Library Liaisons who are requesting items for faculty should use the Lib Acq Request form when the item is needed for the current term, if the item is a film, or the requestor would like the item Rush.
Where's my stuff?

In MIDCAT search for the title of the item. There will be a text box with information about the order. When Acquisitions places an order the message will say, '1 copy ordered for Middlebury College on ...' with the date.

If you ordered an item more than 4 weeks ago which has not yet arrived and if you would like to know the status of that order, please fill out the Order Status Query Form (go/whereisit)