As the Middlebury Institute welcomes faculty, staff, and students to campus, protecting the health and safety of the community is a top priority.

Scientific research tells us that COVID-19 vaccination, including booster shots, will provide the best possible protection against COVID-19. This is critical for communities with shared living and dining spaces, such as colleges and universities. All students, employees, and visitors who will be on campus must be fully vaccinated and receive a booster shot, once eligible, or have an approved religious or medical exemption on file. Fully vaccinated means that two weeks have passed since a person received the final dose of their vaccine.

As always, we will continue to be guided by science and the latest conditions. We know from our experiences since 2020 that we all must work together, remain flexible, and be ready to adjust at any time. The Institute will continue to monitor local, state, and federal COVID-19-related guidance and health conditions, including local health system capacity, cases in the broader community, and variants of concern. If conditions change, additional health measures may be implemented to protect our community.

The basic protective health measures—vaccination + booster shot, wearing face coverings, maintaining physical distance from others where appropriate, and washing hands—are proven to reduce transmission of the virus on and off campus. Keeping our campus and our community safe and healthy will require careful adherence to these public health measures, along with dedication and commitment to each other. 

The Institute’s updated COVID-19 Exposure Control Plan and Checklist are designed to help departments apply health and safety guidance in their work areas. All employees and students must review this information in its entirety so they have an understanding of the current workplace guidance for those living or working on campus. 

Vaccination Information   “Fully vaccinated” means that 14 days have passed since you received the final dose of your vaccine. Detailed information on vaccine verification and exemption requests can be found on the MIIS vaccine web page. We anticipate that the number of individuals who request an exemption from the vaccine will be small. Human Resources or Student Services staff will work individually with each member of the campus community who requests an exemption.
Booster Requirement  

The Middlebury Institute will require all faculty, staff, and students eligible to receive COVID-19 booster shots to verify that they have received their booster for the spring semester 2022, unless they have an approved medical or religious exemption. Faculty, staff, and students who will not be eligible for the booster vaccine by the start of the spring semester must receive their booster shot and provide verification to the Institute no later than two weeks after they receive their booster, unless they have an approved medical or religious exemption. Students and employees who already have approved medical or religious exemptions for the COVID-19 vaccine do not have to resubmit a new exemption request for the booster shot. 

This deadline for booster shots is intended to allow for anyone who received the Pfizer or Moderna vaccine in the summer to be at least six months out from full vaccination and to ensure that our community is as fully protected as possible in time for our return to campus for the spring semester. Individuals who received a Johnson & Johnson COVID-19 vaccine may receive their booster two or more months after their initial dose. Middlebury’s COVID-19 leave plan has been expanded for staff, regardless of benefit eligibility, to allow for paid time away to receive a booster or recover from any potential side effects of the booster.  

Appointments for vaccination and boosters are available at doctors’ offices, community clinics, pharmacies, and many other locations across Monterey County.

All faculty, staff, and students should retain a copy of their booster record and upload their record via the SentryMD portal. More information is available on the COVID-19 Vaccine Requirements webpage. New students for the spring semester and continuing students who will be in-person on campus for the first time will need to upload verifications for their vaccines and booster.  

Face Coverings  

As of Monday, March 28, 2022, indoor masking in common areas will be optional. This includes the Holland Center, the Samson Center, building lobbies, and the Library. At Munras Housing, masking will be optional in lounges, hallways, study rooms, and the kitchen, except for groups of five or more. Masking is not required when you are alone in your personal office, or, for Munras Housing residents, in your room. Wearing masks is a personal choice and many members of the Institute community will likely continue to wear masks. We ask that everyone respect those who continue to wear a mask.  

Masks must be worn in all indoor spaces by both vaccinated and unvaccinated individuals with an approved medical or religious exemption. This requirement applies to faculty, staff, students, contractors, and any approved visitors in all areas, including classrooms, offices, and common and public spaces inside campus buildings and Munras Housing. Individuals who are not fully vaccinated should remain off campus until fully vaccinated. See more details about face coverings below.

Masking will still be required in all classrooms and conference rooms for the remainder of the spring semester.

Prevention measures for both indoor and outdoor settings are recommended for unvaccinated individuals. In accordance with Cal/OSHA guidelines, N95 masks will be provided to unvaccinated members of the Institute community upon request by contacting the Security Manager at bdaniels@middlebury.edu.  KN95 masks are available free of charge from the Vice President’s Office in the Segal building Monday - Friday between 10AM - 2PM. 

Lanyards Required   Lanyards with MIIS ID card and COVID compliance stickers are required on campus. Lanyards are available for pick-up from Security for all faculty, staff, and students and must be worn at all times on campus unless in your personal office.  COVID compliance stickers are available for those that have uploaded their vaccine verification or have an approved exemption.  Stickers are available in Security for students and in HR for faculty and staff.  Only faculty, staff, and students who are fully vaccinated or have an approved exemption are allowed on campus. 
Social Distancing   Social distancing is no longer required for those who are fully vaccinated. Campus classrooms and meeting spaces are at normal capacity for the academic year. This could change as the situation with COVID and its variants transpires.  
Campus Access   Campus access for the 2021-2022 academic year will continue to be limited to Middlebury Institute faculty, staff, and students, who may come to campus without prior authorization. Contractors who must work on campus require campus access authorization. Effective Monday, March 28, 2022, Guests will be allowed at outdoor MIIS-sponsored events, but only if guests are included in event planning by the organizers beforehand (i.e. no walk-ins). Otherwise, visitors will not be allowed on campus, although exceptions can be requested and will be reviewed individually for approval. For authorization and visitor exceptions, email Barbara Burke at blburke@middlebury.edu at least 24 hours in advance. See more campus access information below.
Campus Safety Readiness   - Hand sanitizer dispensers have been installed at the entrances to all campus buildings and in classrooms.
- Disinfecting wipes have been placed in all common areas and next to copy machines.  
- HVAC filters across the MIIS campus have been updated with higher-efficiency rated MERV-13 filters where possible. Increasing air filtration has been recommended by the Centers for Disease Control and Prevention (CDC) and the American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE) to help exposure-reduction strategies. MERV, Minimum Efficiency Reporting Value, is a measurement of the effectiveness of an air filter.  
- Airflow system improvements for increased ventilation and improvements in outside air intake have been made in campus classrooms, in alignment with industry standards.
- Plexiglass shields have been installed in appropriate forward-facing locations across campus.
- Masks and latex gloves are available in Office Services. N95 respiratory masks are available for unvaccinated individuals upon request.
What You Can Do to Remain Safe   - Practice good hand hygiene.
- Do daily health checks before coming to campus. Stay home if you are sick. All employees of the Institute, including adjunct professors and student employees, accrue sick leave and should use it if feeling ill. Do not come to campus if you are experiencing symptoms.  
- Get your COVID vaccinations and booster.
What to do if Diagnosed with COVID-19   If you are diagnosed with COVID-19, follow these steps.
On-Campus Events   Institute events will be reviewed on a case-by-case basis via Room Reservation, the Student Club/Organizations Event Request form, and/or Event Logistics form submissions. Indoor event attendees will be limited to members of the campus community. Guests will be allowed at outdoor MIIS-sponsored events, but only if guests are included in event planning by the organizers beforehand (i.e. no walk-ins). Events held on campus by outside organizations will not be approved for an indefinite period of time.

Campus Access

Campus access for the 2021-2022 academic year will continue to be limited to Middlebury Institute faculty, staff, and students, who may come to campus without prior authorization. Contractors who must work on campus require campus access authorization. Effective Monday, March 28, 2022, Guests will be allowed at outdoor MIIS-sponsored events, but only if guests are included in event planning by the organizers beforehand (i.e. no walk-ins). Otherwise, visitors will not be allowed on campus, although exceptions can be requested and will be reviewed individually for approval. For authorization and visitor exceptions, email Barbara Burke at blburke@middlebury.edu at least 24 hours in advance. 

Lanyards will be issued to all faculty, staff, and students and will be available in the Security Hut behind the Lara-Soto Adobe. Lanyards should be worn while on campus with your MIIS ID card and should be clearly visible to identify you as a member of the campus community. No congregating is permitted in any interior area.  

Steps to obtain a MIIS ID card: 

  • Upload a photo to the MIIS directory. Be sure to log in with your Middlebury.edu email address and then click “Upload Photo” at the top of the web page.
    • To ensure your ID photo prints correctly, please consider uploading a square photo.
  • E-mail miissecurity@middlebury.edu your name, Institute ID number, and best email address.
  • Security will make your ID card and notify you when it’s ready for pick-up in person.
  • Security is able to mail ID cards to online-only faculty, staff, and students. Follow this process and include your mailing address in your email to Security.

Departmental Operating Hours are listed here.

Announcements

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  • News Stories

    Bi-Weekly VP Update May 14

    | by Jeff Dayton-Johnson

    As we near the end of the academic year, I want to thank you for your diligence in following the Institute’s COVID-19 protocols over the past 2+ years. It hasn’t been easy and at times, I’m sure it has felt restrictive, but it has kept our COVID cases low and allowed us to gradually loosen up some of the guidelines. We hope that we’ll be able to return to normal by the start of the fall semester. 

  • News Stories

    Bi-Weekly VP Update April 29

    | by Jeff Dayton-Johnson

    It’s hard to believe that we are reaching the end of the academic year, with finals upon us soon.  We are looking forward to celebrating our Spring 2022 graduates during the Commencement ceremony on May 21. The keynote speaker will be Fatema Z. Sumar, who served until recently as Vice President of Compact Operations at the U.S. Millennium Challenge Corporation. Leveraging her expertise in international development, foreign policy, diplomacy, and advocacy, Ms. Sumar has, in a variety of roles, led efforts to fight poverty by transforming global systems in reaching vulnerable populations.  Meanwhile, Meng (Barbara) Zhang has been selected as the student speaker for the Class of 2022.  She has been involved in numerous MIIS and volunteer activities and co-founded Translators for Elders.
     

  • News Stories

    Bi-Weekly VP Update April 15

    | by Jeff Dayton-Johnson

    This time of year marks an important season for many members of our community. Our Muslim friends are observing the Holy Month of Ramadan, Jewish community members begin their observance of Passover this evening, and Christians will celebrate Easter this weekend. We extend warm wishes to all members of our community as they celebrate this season. Student Council is hosting an Iftar event next Wednesday to celebrate and share together.