Middlebury is responsible for ensuring that its workplace is safe for staff and faculty—and by extension, the communities of which we are a part.

Resuming in-person operations at Middlebury locations will occur in a gradual, measured way. Thank you for your patience as we follow a plan that continues to keep your safety, the safety of your coworkers, and the safety of our community as our top priorities.

Each campus has a request process for returning to on-campus work. First, read all of the information below before considering submitting a request. Then, if you would like to move forward with a request, please do one of the following required steps:

COVID-19 Safety and Return to Work Requirements

All Middlebury faculty, staff, and student employees who are eligible to return to in-person work at any Middlebury location must read the COVID-19 Safety and Return to Work Requirements and complete the mandatory Health Pledge.

Middlebury is using an online training platform called SafeColleges to offer safety-related courses to our employees. Visit SafeColleges at go.middlebury.edu/safecolleges and sign in using your @middlebury.edu email address to access the COVID-19 Safety and Return to Work Requirements.

Preparing for a Safe Return to On-Campus Work for Staff and Faculty

The following steps will help managers evaluate whether work activities are approved and safe to perform on-site at a Middlebury location.

Question 1: Can this work be performed remotely?

Working remotely is the lowest-risk option—this eliminates workplace exposure to COVID-19. At the current time, all employees working remotely must continue to do so, both under current Vermont and California state orders and under Middlebury’s policies.

Can you rethink how work is being done? Are there other technology solutions that could help? If there are on-site tasks needed, can these be grouped to a small number of people for a limited amount of time, keeping other work remote?

Visit Middlebury’s Temporary Telework Policy web page for more information and resources.

Question 2: Is the work activity allowed per state orders?

As states move forward with phased restarts, restrictions on business operations and the number of allowed activities continues to change. Work activities must be closely evaluated against the current state executive orders to identify whether on-site work may proceed.

Vermont-specific information

In Vermont, the Agency of Commerce and Community Development (ACCD) has a COVID-19 Recovery Resource Center with resources to help evaluate whether your work is able to be performed on-site.

Current business operations approved in Vermont (these change regularly and are updated at the ACCD website):

  • Colleges can offer remote learning opportunities, assuming instruction requires in-person business to occur at the college (multiple staff or faculty working together). For colleges that have students living on campus, the college may continue operating as an essential housing provider. This includes providing facilities management, limited food service, and security services. All guidance put forth by the CDC (Centers for Disease Control and Prevention) and Vermont Department of Health (VTDOH) must be adhered to.
  • Vermont has phased in the following operations with restrictions, including these types of businesses: outdoor work and recreation (e.g., landscaping, golf courses), construction in unoccupied sites, retail operations, and libraries (curbside only).

If you have questions about how your work activities are impacted by the current state orders, please contact Human Resources or the Environmental Health and Safety (EHS) Office.

MIIS-specific information

California’s COVID-19 web page describes the state’s reopening process and detailed information as the stages are phased in gradually. If you have questions about how your work activities are impacted by the current state orders, please contact Barbara Burke with any questions.

Question 3: Can mandatory health and safety requirements be met?

All on-site work must comply with the state’s mandatory health and safety requirements. Managers should evaluate the current requirements to evaluate whether all necessary precautions and control measures can be implemented.

Vermont-specific information

In Vermont, the Agency of Commerce and Community Development (ACCD) has a COVID-19 Recovery Resource Center that details the current requirements.

Review the COVID-19 Exposure Control Checklist for Vermont locations to evaluate whether your activities can comply with the requirements.

MIIS-specific information

In California, the COVID-19 web page provides links to detailed industry guidance for businesses to follow, if they are permitted to open per county health rules. The Institute has chosen to allow employees to return to work in phases, based upon this guidance and other MIIS-specific considerations. Once an employee has been approved to return to work, department managers should review the COVID-19 Exposure Control Checklist for MIIS to evaluate whether department activities can comply with requirements.

Question 4: Does your vice president or Senior Leadership Group member approve of this work returning on-site?

After you have completed Questions 1–3 and feel your work activity can be completed on-site under current state orders, meeting all health and safety requirements, the next step is to review the request with your next-level supervisor and VP or SLG member. This is to communicate your request and to ensure that your activities are aligned with Middlebury’s operational priorities before submitting your request for approval.

Submit Request to Return to On-Campus Work

Each campus has a request process for returning to on-campus work. If you have answered Questions 1–4 above and believe your activities comply with all requirements, please take one of the following required steps:

Once approval is received, you are ready to get started creating a safe workplace!

Creating a Safe Workplace

Limiting the spread of COVID-19 is essential to protecting the health of our community and maintaining business operations. The Middlebury COVID-19 Exposure Control Plan documents the measures used to protect the health and safety of our employees and comply with mandatory health and safety requirements. The plan should be reviewed by department managers, supervisors, and designated health officers as they identify exposure prevention methods to implement in their areas and complete this checklist.

Vermont Locations

COVID-19 Exposure Control Plan for Vermont locations

The COVID-19 Exposure Control Checklist for Vermont locations is designed to ensure compliance with Middlebury College and Vermont Department of Health (VTDOH) health and safety requirements. The checklist can also serve as a training tool for employees as they return to on-site work.

MIIS Campus

COVID-19 Exposure Control Plan for MIIS Campus

The COVID-19 Exposure Control Checklist for MIIS Campus is designed to ensure compliance with CDPH and Cal/OSHA health and safety guidelines. This checklist can also serve as a training tool for employees as they return to on-site work.

Mandatory Training

Prior to working on-site, all faculty and staff will be assigned mandatory training through SafeColleges. Log in with a Middlebury email address at go.middlebury.edu/safecolleges and take the course COVID-19 Update: Getting Back to Work Safely. The course will take 30 minutes to complete.

As described above, all employees must also review the COVID-19 Safety and Return-to-Work Requirements and sign the Health Pledge in SafeColleges.

Employees must also be trained on the control measures identified in the Exposure Control Checklist and understand all required department/building protocols.

Submit the Work Plan and Exposure Control Checklist

Managers must submit the work plan and a completed COVID-19 Exposure Control Checklist for Vermont locations to Human Resources and the Environmental Health and Safety Office (for the MIIS location, submit to the Vice President’s Office). This is to ensure all steps are in place and that future changes can be communicated to the designated health officer (Vermont locations) and employees in the work area.

Return to a Safe Workplace

At this point, you have completed your work plan, received approval, and implemented changes in the work area to ensure the safety of all. Congratulations!

Please do not view this as the end of the process, because it is actually the beginning of the new Middlebury workplace. As faculty and staff return to on-site work, each of us must continually assess what is working and what we can do better. The first priority is the safety of our employees, our families, and our community. Thank you for your support and dedication as we reimagine how to work together safely in the era of COVID-19.

Frequently Asked Questions

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No, Middlebury campuses are not open. All Middlebury locations remain closed except for limited business operations that have been approved. Resuming in-person operations at Middlebury locations will occur in a gradual, measured way. 

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Middlebury is responsible for ensuring that its workplace is safe for staff and faculty—and by extension, the communities of which we are a part. Resuming in-person operations at Middlebury locations will occur in a gradual, measured way. All in-person operations must be carefully evaluated to ensure operations are allowed by state orders, approved by senior leadership, and can be performed safely and in compliance with all mandatory safety and health requirements.

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Middlebury campuses remain closed except for limited business operations that have been approved. If you think you must return to campus briefly to perform a necessary task (for example, pick up mail) or retrieve a personal item, please use this guidance:

  • For Vermont locations, you must contact your supervisor or the building director/coordinator for approval (include the date and time you intend to enter a building); email the approval to publicsafety@middlebury.edu in the event Public Safety needs to provide assistance with accessing the building or needs to be aware of the activity on campus
  • On the Institute’s campus in Monterey, all requests to come to campus go through Barbara Burke, who will review and authorize access
  • For the Middlebury in DC office, all requests go through Fariha Haque or Ian Stewart, who will review and authorize access
  • Limit your trips to campus to a minimum, and ensure stops are brief (<30 minutes)
  • Wear a cloth face covering when entering any buildings
  • Ensure your hands are clean (washed or sanitized) before entering any building and before touching any surfaces
  • No visitors or guests are allowed
  • If others are present in the building, maintain a strict social distance of six feet at all times and do not congregate with others
     
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At the current time, all faculty and staff currently working remotely must continue to do so. Faculty and staff may not return to work at a Middlebury location without completing the approval process described in the COVID-19 Safety and Return to Work Requirements. This process ensures work activities are approved by state orders, approved by senior leadership, and can be performed safely and in compliance with all mandatory safety and health requirements. State orders currently require significant changes in the workplace to ensure public health, including health surveys, temperature checks, and increased cleaning and disinfecting, to name a few.

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Middlebury campuses remain closed except for limited business operations that have been approved. If you think you must return to campus briefly to perform a necessary task that will take less than 30 minutes, follow the guidance described above. If you have a need to work in a Middlebury building for more than 30 minutes, you must follow the approval process described in the COVID-19 Safety and Return to Work Requirements. 

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If you need equipment to work at home, contact your supervisor to discuss and make appropriate arrangements. Computers and other equipment will be provided on a case-by-case basis. You’ll need to return computers and other equipment once we resume normal business operations.

Resources

Federal and State Agencies

Vermont Executive Orders and Requirements

California Orders

Cleaning and Disinfecting

Cloth Face Coverings

For more information on Middlebury College’s safety resources, visit go.middlebury.edu/covid19 or contact the Middlebury Environmental Health and Safety Office at 802-443-5726.