All students, faculty, and staff on campus this summer must be fully vaccinated prior to their arrival, unless they have an approved religious or medical exemption. (See below for additional information regarding exemptions and accommodations.) “Fully vaccinated” means that two weeks have passed since a person received the final dose of their vaccine.
Deadlines for Vaccination
- Middlebury College Faculty and Staff Arriving on Campus for the Fall Semester
Public health officials consider an individual to be fully vaccinated two weeks after their final dose of a COVID-19 vaccine, so the dates vary depending on the vaccine. To meet Middlebury’s August 16 deadline for faculty and staff, an initial dose of vaccine will have to be received by these dates:
- July 5: Moderna COVID-19 vaccine (two doses, four weeks apart)
- July 12: Pfizer-BioNTech COVID-19 vaccine (two doses, three weeks apart)
- August 2: Janssen/Johnson & Johnson COVID-19 vaccine (a single dose)
Note: While we hope to offer a vaccination clinic on campus for individuals who are not able to be vaccinated before their arrival, we cannot guarantee a clinic at this time.
Vaccine Appointment Registration
Vermont residents who will be on campus this summer must schedule their appointments as soon as possible via the Vermont Department of Health portal if they have not already done so. As stated above, you should only register for a vaccine in Vermont if you cannot access a vaccine at your current location.
Following are a few registration tips:
- The Vermont Department of Health, Kinney Drugs (at 40 Court Street, Middlebury, walking distance to campus), and Walgreens (363 Court Street, Middlebury) all require registration to make an appointment. We recommend that individuals register for an appointment in the town of Middlebury, if possible.
- Daily registrations typically open at 8 a.m.
- Depending on availability, it may take time to secure an appointment. You should check back regularly to see if earlier appointments become available.
- Please remember to cancel any duplicate appointments to ensure availability for others.
COVID-19 Vaccination Documentation Requirements and Acceptable Vaccines
Individuals who are vaccinated will be required to provide documentation. All students, faculty, and staff should keep the original copy of their vaccination information card in a safe place and retain a photo of it on their phone or make a photocopy. This information will be needed to show proof of vaccination to Middlebury College.
- All students, including those who are attending Language Schools or living and/or working on campus this summer, must upload to their student health portal a photo of their COVID-19 vaccine record as an “Immunization Record” showing a completed vaccination series as soon as possible. Please direct questions to the Health Services nurse triage line at 802-443-3290.
Documentation must be provided in English; original documentation may be in a foreign language with translation attached (any English translation is acceptable). The criteria below must be met for individuals to be considered fully vaccinated against COVID-19:
- They have official medical documentation (e.g., uploaded photo of their CDC vaccine card, if received in the United States, or other official vaccine records applicable to vaccines received outside the United States) of a full series of a U.S. Food and Drug Administration—Emergency Use Authorization (“FDA-EUA”) COVID-19 vaccine with both doses administered according to the dosing schedule below:
- BNT162b2 (also known as Pfizer/BioNTech): two doses more than 21 days apart*, OR
- mRNA-1273 (also known as Moderna): two doses more than 28 days apart*, OR
- Ad26.COV2.S (also known as Janssen/Johnson & Johnson): one dose, AND
- Fourteen days have passed following the last dose of the series.
*Ideally, the above-referenced vaccines are given more than 42 days apart; however the CDC does not require repeat dosing if both doses are given at less than the recommended interval or more than 42 days apart; therefore, two doses will be accepted.
Our strong preference is for individuals to receive one of the FDA-EUA-approved vaccines listed above. For individuals living outside the United States who do not have access to the three FDA-EUA COVID-19 vaccines referenced above, the criteria below must be met for them to be considered conditionally vaccinated against COVID-19:
- They have official medical documentation of a full series of COVID-19 vaccinations with both doses administered according to the dosing schedule below (original documentation may be in a foreign language with translation attached):
- AstraZeneca and SK Bio (AZD1222): two doses more than 28 days apart (ideal dosing is now 12 weeks between doses), OR
- Serum Institute of India Covashield (ChAdOx1_nCoV19): two doses more than 28 days apart, OR
- Sinopharm/BIBP SARS-CoV-2 Vaccine (Vero Cell): two doses 21–28 days apart, OR
- Sinovac SARS-Cov-2 Vaccine (Vero Cell), Inactivated: two doses 21–28 days apart, OR
- Gam-COVID-Vac (SputnikV/Gamaleya Institute): two doses more than 21 days apart, OR
- NVX-CoV2373 (NovaVax): two doses more than 21 days apart, OR
- CanSinoBio Ad5-nCoV: one dose, AND
- Fourteen days have passed following the last dose in the series.
How to Submit Your Vaccine Documentation
Middlebury has partnered with Sentry MD, a company that specializes in managing organizational health records, to create a secure and confidential process for collecting and recording COVID-19 vaccination information. Gathering this data will help us assess how many employees on campus are vaccinated and determine what workplace health and safety guidelines are needed as we transition to a fully vaccinated community.
All employees will receive an email, in their @middlebury.edu mailbox, from Sentry MD providing instructions on how to access their accounts and submit COVID-19 documents.
Step 1: Obtain COVID-19 vaccination record.
Step 2: Sign the authorization of release.
Step 3: Submit both documents to the secure portal link:
If your documentation is not in English, please provide an English translation that includes your name, date of birth, vaccine manufacturer, and vaccination dates.
*The document format must be a Portable Document Format (PDF). Please visit http://go.middlebury.edu/createpdf/ for information on how to create a PDF from an image.
Step 4: Within 48 hours of submission of documents you will receive an email confirmation from SentryMD.
Link to Sentry MD System:
1. Sign in with your email@example.com address
2. Enter your password for your Middlebury account and Multi-Factor Authentication (MFA) challenge if prompted.
Once you are logged in, you will be able to see your status and download or print a summary. You also may download or print documents you have submitted once they are approved and processed. Please note that processing can take up to 48 business hours.
Questions? Please email Middlebury@SentryMD.com
Frequently Asked Questions
Who is Sentry MD?
Sentry MD is Middlebury’s secure vaccination records partner. They will be managing your COVID-19 records. To learn more, visit their website at www.SentryMD.com or email their representatives at Middlebury@SentryMD.com.
How often will I need to upload information to Sentry MD?
You should provide vaccination information any time you complete a COVID-19 vaccine series or booster, if boosters become available.
What will happen if I do not provide the COVID-19 vaccine documentation to Sentry MD or authorize them to disclose information to Middlebury?
Sentry MD’s technology and privacy practices were vetted by Middlebury Information Technology Services and General Counsel’s Office during the evaluation of vaccine verification services. If you have questions about the safety and security of information provided to Sentry MD, please contact Middlebury@SentryMD.com. For all other questions related to vaccination requirements and employment, please contact Human Resources.
For technical questions and questions about Sentry MD, please email Middlebury@SentryMD.com. If you have questions about setting up your Middlebury email account, please refer to directions from Information Technology
Medical and Religious Exemptions
We recognize that individuals may have medical or religious needs that prevent them from receiving a vaccination. Following are instructions for those who may qualify for medical or religious exemptions or accommodations:
- Students living or working on campus this summer, including Language Schools students who need religious or medical exemptions, may complete the COVID-19 Vaccine Exemption Form on the Center for Health and Wellness forms web page.
- Employees may submit requests for medical and/or religious exemptions by completing the Vaccination Exemption Request Form on the Human Resources forms page.
- Employees who have medical conditions that may require reasonable accommodations under the Americans with Disabilities Act (ADA) should complete and submit the ADA job accommodation form to initiate the accommodation process.