Project Ensemble has been officially underway since January 2018.  Our colleagues' work on this complex project will make our work getting these kinds of things done much simpler.

Oracle Finance Update – Monday, May 20, 2019

Over the weekend, we went through our first quarterly cloud upgrade, a.k.a. 19B.  Reports so far are that the upgrade was successful.  If you see something that doesn’t work that used to, please use support@gmhec.org.

Also, from the Procurement team, you may see icons indicating “under construction” on the punch out page.  The punchout is still available, and you can use the Amazon and B&H sites.  One way to get there is to go to the “Shop by Category” and choose your punchout supplier from there. The icons do work, just not the ones that say “Under Construction.”  The team is addressing and will update accordingly.
 

Oracle Finance Update – Tuesday May 14, 2019

A couple of quick updates this morning:

Supplier approvals remain in good shape, the backlog is down to the last few days only.  We are currently testing a mass upload of over 200 student suppliers with the hopes of rolling that into production in the next day or so. 

We have found that in the Oracle system re-set from April 22, expense reports and p-card reconciliations were hung up and need to be pushed through manually for approval causing delays in reimbursements.  We have developed the fix for those items and will be pushing those through this morning.

We have also heard a few reports of P-Card transactions not showing up in Oracle as soon as expected.  There can be a delay based on load times…. For example, if a vendor sends JP Morgan a purchase on day 1, if it is after the time that the feed is scheduled,  the Oracle import of that transaction could happen on day 2, which could make it available for approval in Oracle on day 3.  So there could be up to 2 days between the transaction and availability. 

Drop in hours - we have drop-in hours for the Vermont campus on most Tuesdays and Thursdays from May 16 - June 18 from 3:00 - 5:00 p.m.  Click here for details.  Matt Curran will be heading to MIIS the week of 5/20 for additional meetings with the teams in Monterey.

For technical help please email support@GMHEC.org.  Middlebury's IT staff is using a new ticketing system that's shared with the GMHEC consortium and vendors.  

The Project Ensemble Change Network has developed this website to be a resource for all Middlebury employees.  It is designed to keep you informed of important, timely information.  Specific information about Oracle Finance and resources for assistance are being updated frequently.  This website will continue to evolve as the systems roll out in the coming year.