Project Ensemble has been officially underway since January 2018.  Our colleagues' work on this complex project will make our work getting these kinds of things done much simpler.

New drop in times for assistance with Oracle Finance - Vermont (updated 7/12/19)

No need to sign up – please just stop by.

Friday, July 12
2:00 – 4:00 p.m. – Library 145

Alberto Citarella’s June 19 email

Dear Colleagues,
 
As a follow-up to David Provost’s communication on Tuesday about the changes in the Finance Office, I want to provide details about the official transition of Accounts Payable to the Green Mountain Higher Education Consortium (GMHEC) on July 1. 

First and foremost, you should not notice any substantive changes to the regular accounts payable processes on July 1. You will still submit your expenses and invoices via Oracle as you have been doing.  And you will continue to use the same phone number for questions about accounts payable: 802-443-2321.  Any of the four GMHEC team members who pick up the phone, including Nicole Corriveau who is transitioning from Middlebury to GMHEC, will be well equipped to handle your questions.  In addition, if checks or P-cards need to be picked up, you can continue to do so at Marble Works (152 Maple Street).  All in all, given all the preparation the teams have undertaken, the transition on July 1 should be seamless to you. 

There are however two changes to expect.  The first is a change in the official accounts payable email.  It will now be ap@gmhec.org.  Emails to this new address will receive responses just as those to the old accounts payable address for Middlebury did.  (Please note that in order to ensure a smooth transition, we will continue to monitor the old accounts payable address for Middlebury for a short period of time.)
 
Another change to expect are the individuals with whom you will be interacting.  The GMHEC AP team consists of the four individuals listed below.  These will be the individuals answering your phone calls, responding to your email requests, and ensuring the processing of your accounts payable transactions:

Nicole Corriveau, Accounts Payable Lead
Joe Cadoret, Accounts Payable Specialist
Christine Brown, Accounts Payable Specialist
Linda Williams, Accounts Payable Specialist (through Sept)
 
If you would like further information, the following links and numbers are available:

Website:  www.gmhec.org/accounts-payable/

Phone:  802-443-2321

AP email:  ap@gmhec.org 
(to be utilized for AP and Procurement-related questions; for expedited check requests, type “Time Sensitive” in the subject line.)

Oracle support email:  support@gmhec.org
(to be utilized for Oracle/technical-related questions)

AP Reference Guide:  Finance Knowledge Base (GMHEC)

Procurement Reference Guide:  Procurement Knowledge Base (GMHEC)

At this point, I want to thank and recognize the staff members who have been responsible for Accounts Payable at Middlebury prior to this transition.   While I have not had the opportunity to work with each of them, I know that all of Middlebury is appreciative of their years of service and we wish them the very best.  Monique Skowronek and BonnieRita Hearthstone will be retiring at the end of June after a collective 40+ years with Middlebury.  Shelley Bilodeau has accepted a position in Advancement Operations for Middlebury.  And as mentioned above, Nicole Corriveau will be transitioning to the Accounts Payable Lead role at GMHEC.  
 
I would also like to thank all of you for your support as we make this transition.  I look forward to meeting many of you soon.
 
Sincerely, 
Alberto Citarella
 

The Project Ensemble Change Network has developed this website to be a resource for all Middlebury employees.  It is designed to keep you informed of important, timely information.  Specific information about Oracle Finance and resources for assistance are being updated frequently.  This website will continue to evolve as the systems roll out in the coming year.