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Instructions for logging into Oracle Finance 


Updates

Support for Oracle Finance – Fall 2019 (updated 10/8/2019)

In addition to the resources on this page, every week there are additional opportunities for support. 

Accounts Payable Training Schedule

For new faculty, new staff, people in new roles, or others on the Vermont Campus who want a refresher course.  You will learn how to process expense reimbursements, PCard charges, and submit invoices for payment and approvals.  Please click on one of the links below to register.

Held in Davis Family Library 140

Thursday, September 19 – Accounts Payable Training - 3:00 – 4:30 p.m. (click to sign up) and in person drop in 4:30 – 5:00 p.m.

Thursday, September 26 - Accounts Payable Training - 3:00 – 4:30 p.m. (click to sign up).  and in person drop in 4:30 – 5:00 p.m.

Thursday, October 10 - Accounts Payable Training - 3:00 – 4:30 p.m.  (click to sign up)

Wednesday, October 23 - Accounts Payable Training 10:00 - 11:30 am (click to sign up) in Library 145

Wednesday, October 23 - Accounts Payable Training 1:00 - 2:30 pm (click to sign up) in Library 145

Thursday, October 24 - Accounts Payable - 3:00 – 4:30 p.m. (click to sign up) 

Thursday, November 14 - Accounts Payable Training - 3:00 – 4:30 p.m. (click to sign up) 

Thursday, December 12 - Accounts Payable Training - 3:00 – 4:30 p.m. (click to sign up) 

Approving in Oracle

How to approve expense reports and invoices in Oracle for department managers. Also, How to temporarily delegate approver rules in Oracle when away.

Monday, October 14: 2:00 – 3:00 pm in Lib 105B

Wednesday, October 16: 1:00-2:00 pm in Library 105B

Supplier Registration

How to register a new supplier in Oracle. This training also pertains to registering students for reimbursement.

Monday, October 21: 2:00 – 3:00 p.m.  via Zoom: https://middlebury.zoom.us/j/8024435800

Monday, November 4: 11:00 – 12:00 via Zoom: https://middlebury.zoom.us/j/8024435800

Drop in Schedule

For faculty and staff who have had some experience in Oracle and would like assistance with their current tasks. 

Held in Davis Family Library 140 or 145.  If you would like help via Zoom please request an appointment by emailing support@gmhec.org

Thursday, September 12 – Drop in - 3:00 p.m. – 4:30 p.m. ET

Thursday, October 3 - Drop in Library 140 - 3:00 p.m. – 4:30 p.m. ET

Thursday, October 10 - Drop in Library 145 - 3:00 p.m. – 4:30 p.m. ET

Thursday, October 17 - Drop in Library 140 - 3:00 p.m. – 4:30 p.m. ET

Thursday, October 24 - Drop in Library 145 - 3:00 p.m. – 4:30 p.m. ET

Thursday, October 31 - Drop in Library 140 - 3:00 p.m. – 4:30 p.m. ET

Thursday, November 7 - Drop in Library 140 - 3:00 p.m. – 4:30 p.m. ET

Thursday, November 14 - Drop in Library 145 - 3:00 p.m. – 4:30 p.m. ET 

Thursday, November 21 - Drop in Library 140 - 3:00 p.m. – 4:30 p.m. ET

Thursday, December 5 - Drop in Library 140 - 3:00 p.m. – 4:30 p.m. ET

Thursday, December 12 - Drop in Library 145 - 3:00 p.m. – 4:30 p.m. ET

Thursday, December 19 - Drop in Library 140 - 3:00 p.m. – 4:30 p.m. ET

Technical Help (updated 5/13/2019)

For technical help please email support@GMHEC.org.  To speed up service, Middlebury's IT staff is using a new ticketing system that's shared with the GMHEC consortium and vendors.  If you have submitted help desk tickets to Middlebury’s help desk they have been forwarded to GMHEC system and are being worked on by this combined team.  You will soon be able to check on the status of your Oracle requests online. For now, if you need an update on an existing request or if you have any concerns, please contact our Help Desk at 802-443-2200 or helpdesk@middlebury.edu

Frequently Asked Questions (FAQ)

Have a question about Oracle Finance? Check out these frequently asked questions

Knowledge Base

GMHEC is maintaining several Knowledge Bases. These Knowledge Bases are an online collection of resources and documentation, something like an online handbook.  Links to these resources (and what you will find there) are listed below.

You may also connect directly to the Knowledge Base from Oracle.  Look for the green question mark on the Oracle Apps screen.

Finance Knowledge Base

  • Expense Reporting
    • Delegating Expense Reports
    • Splitting Expenses
    • Expenses Deposit Account
    • P-Card
    • Changing approval settings when you’re away
  • Invoice Processing
    • Matched invoices
    • Unmatched Invoices
    • Substitute W-9

Procurement Knowledge Base

  • Supplier Registration
  • Supplier Approval and Edit
  • PunchOut Requisitions
  • Non-Catalog Requisitions
  • Smart Forms
  • Purchase Orders
  • Procurement Approvals

Data Governance Knowledge Base – contains standards on data, name, address and phone – guidelines on entering data

Procurement Note about punchout (added 5/20/2019)

You may receive error messages, however, the punchout is still available. Instead of going to the “top categories” section, you can instead go to “Shop by Category” and choose your punchout supplier from there. The icons below do work, just not the ones that say “Under Construction.”

Procurement Delivery Note (added 5/3/2019)

When purchasing from W.B. Mason, please remember that they deliver directly to your office. You can change your deliver-to preference on the "Update Requisition Preferences" page as well as the "Edit Requisition" page. This goes for other punchout suppliers and non-catalog requests, too. For further details on how to change your deliver-to location, please see the following reference guides:

Videos

Review these videos about common Finance tasks.  Additional videos are available on the Procurement (Purchasing) Knowledge Base.

Documentation

Documents from the courses are available in the Knowledge Base links provided above and on these two google sheets:

EDORDA Values - a list of the Chart of Account values (updated 9/25/2019)

EDORDA Map - map from Banner to Oracle for each segment

Please note:  You will need to use your middlebury.edu account to access any Google drive documents referred to in this website.  Faculty and staff with miis.edu accounts need to access these documents with their username followed by middlebury.edu.  Personal gmail accounts will not work.

Training Facilitators 

Contact one of our many Training Facilitators who are available to assist.  Their department and location are listed for your convenience.

For general questions or feedback about the transition to Oracle, please contact a change facilitator.