Middlebury

Student Government Association (SGA)

The Student Government Association is the vehicle through which students can participate in the formulation of institutional policy affecting academic and student affairs and collectively express their views on matters of general interest to the student body. The SGA makes student appointments to student, joint student/faculty, and trustee councils and committees. The SGA also allocates student activities fees and authorizes student activities for their eligibility to receive funds. The SGA provides services to the student body as deemed necessary.

The purpose, structure, and function of the SGA are set forth in the Student Government Association Constitution and By-Laws. Further information concerning the SGA and the committees to which it appoints students can be found in the Student Government Association Guidebook.

Senators are elected in the first month of school.

Students, faculty, and staff are all invited to contact any SGA officer.

CONSTITUTION OF THE STUDENT GOVERNMENT ASSOCIATION (as of October 2014)


I. Purpose: 

 In an effort to broaden student discussion and representation on all issues, the students of Middlebury College have assembled this Student Government Association (SGA).  This Student Government Association shall represent the student voice in every capacity.

II. Structure of the SGA: 

The SGA shall be composed of the Student Senate and the Presidential Cabinet.

A.   Function of the Student Senate and Presidential Cabinet: 

To propose and pass all SGA legislation; to decide on issues relevant to the interests of the student body; to determine all official SGA positions, and to carry out all other duties as outlined in the Constitution and bylaws.

B.   Voting Members of the Student Senate:

  1.  Commons Senators:  Each Commons will elect one Senator.  The Commons Senators are responsible for reporting to their Commons Council on a weekly basis.  They also report relevant Commons' activity to the SGA as well as their weekly activity with relation to their job as a student Senator. 
  2.  Class Senators:  All Class Senators are expected to report the current concerns of their constituents to the SGA at each regular meeting.  Additionally, each will report about their weekly activities with relation to their job as a student Senator.
    1. First Years:  Two full-year Senators.
    2. Sophomores: Two full-year Senators.
    3. Juniors:  Two Senators, whose eligibility is specified in the bylaws.
    4. Seniors:  Two full-year Senators.
    5. February Students: Two full-year Senators.
  3.  House Senator:  The Inter-House Council (IHC) shall be represented by one, non-voting delegate entitled to full floor privileges. The IHC Delegate is responsible for reporting to the Inter-House Council on a weekly basis.  They also report relevant Social House activity to the SGA.
  4. The Student Co-Chair of Community Council
  5.  The President of the SGA

C.   The Presidential Cabinet:

The Student Senate shall determine the structure of the Presidential Cabinet.  Changes to the Presidential Cabinet require the majority consent of the Student Senate.  The President of the SGA shall appoint the members of the Presidential Cabinet with the consent of the Student Senate.  The bylaws of the SGA shall explain the duties and composition of the Presidential Cabinet.

D.   Selection of Student Members of Community Council

Interviews are required for all students submitting a valid application for the Community Council, to be conducted jointly by the SGA Director of Membership and the Student Chair of Community Council. Interviews will be held at the beginning of the Fall term. The Student CoChair of Community Council has final determinative power over appointments to Community Council in all instances. Student applicants for Community Council must apply annually, and must go through the appointment and ratification process annually.

E. Qualifications of Members of the Student Senate and Presidential Cabinet:

  1. All positions are open to any matriculated student of the College.
  2. Class Senators must be a member of the class they represent.  Class Senators must be on campus for the duration of their office, with the exception of winter term.
  3. Commons Senators must be a member of the Commons they represent for the duration of their office.  Commons Senators must be on campus for the duration of their term, with the exception of winter term.

F. Vacancies

  1. In the event that the President cannot fulfill the position of SGA president, the Student Co-Chair of Community Council will assume the dual role of SGA president and Student Co-Chair of Community Council only until a special election is administered to elect a permanent President.
  2. In the event that the Student Co-Chair cannot fulfill the position of Student Co-Chair of Community Council, then the SGA President will assume all responsibilities of the Student Co-Chair of Community Council during the interim of his/her absence or only until a special election is administered to elect a permanent Student Co-Chair of Community Council.
  3. In the event of a vacancy of any appointed office in the SGA, the president shall appoint a new officer, subject to proper ratification.
  4. In the event of a vacancy on the Student Senate, the Elections Council shall hold an election to fill the vacancy. 

III. Committees

A.  Standing Committees:

A standing committee is a committee that is stipulated by the SGA Constitution or bylaws.  The Presidential Cabinet shall make all appointments to standing committees, subject to proper ratification unless otherwise stipulated.  Standing committees must make a report to the Student Senate at least once per semester.  The Presidential Cabinet shall advertise all committee positions before appointments are made.

B. Ad Hoc Committees:

 The Student Senate can create an ad hoc committee with a majority vote.  These committees shall exist for a maximum duration of one year. Ad hoc committees may exist for a second year subject to majority approval of the Student Senate. After a period of two years, the Student Senate must decide to transform the committee with a majority vote into a standing committee or the committee must be dissolved.

C. Rules Concerning Committee Members:

  1. Any member of the student body may serve on a committee.
  2. A student may not serve on more than three SGA committees. The Presidential Cabinet is not an SGA committee.
  3. Before any committee shall commence its work, the committee's members shall be subject to proper ratification, unless the committee must begin work before the first Student Senate meeting. Committee members must be ratified on a yearly basis. The Elections Council is not subject to ratification.
  4. The Presidential Cabinet shall make committee openings public.

IV. Ratification
                               
The Senate shall ratify all members of the Presidential Cabinet and SGA Committees by majority vote of Senators present, unless otherwise stipulated. The Presidential Cabinet   may begin its work pending ratification.

V. Meetings

A.  Speaker of the Senate. 

The Student Senate shall select the Speaker of the Senate by majority vote during the first meeting of the year. 

  1. The Speaker of the Senate is a member of the Senate and is allowed to vote. 
  2. The Student Senate can remove the Speaker of the Senate by a two-thirds vote.
  3.  The Speaker of the Senate is not a member of the Presidential Cabinet.
  4. The president shall be the first person called by the speaker of the senate when debate begins.
  5. Meetings shall follow the protocol given in Robert's Rules of Order, unless otherwise stated in the constitution. The chief of staff will resolve all questions of procedure.

B. Agenda: 

The President shall set the agenda for each Student Senate meeting, yet cannot block legislative items from the agenda.

  1. The agenda of each meeting will be sent via e-mail to the members of the Student Senate, as well as The Campus, by 5:00 p.m. on Thursday.
  2. All bills on the agenda will be e-mailed to members of the Student Senate by 5:00 p.m. on Thursday. Bills not e-mailed by this time are not discussed unless the president makes an exception. Sponsors of bills are responsible to forward a copy of the bill to the recording secretary to meet this deadline.
    1.                                                                i.      The order of business shall be as follows:
      1. Attendance
      2. Acceptance of minutes
      3. Announcements
      4. Committee reports
      5. Old business
      6. New business

C. Attendance: 

All members of the Student Senate must attend all Student Senate meetings.  Members of the President's Cabinet will attend Student Senate meetings at the discretion of the President.  A member of the Student Senate missing more than two Senate meetings without proper excuse shall be removed from office.

  1. A member of the Senate missing more than five Senate meetings shall be removed from office.
  2. If a Senator cannot attend a meeting, a proxy from the same constituency shall temporarily occupy the seat. This proxy shall have full voting rights and floor privileges. No member of the Presidential Cabinet may serve as a proxy. One person cannot serve as both a student senator and a proxy.
  3. A member of the Senate missing more than two meetings without sending a proxy shall be removed from office.
  4. Members arriving 15 minutes after the meeting begins shall be considered absent.
  5. Absent members shall be so noted in the minutes.
  6. Without the notification of the Director of Membership no Student Senate or Presidential Cabinet member may leave a meeting before the motion to adjourn. If a meeting runs over two hours, this clause no longer applies.

D. Emergency Meetings: 

The President, Elections Council, or any five members of the Student Senate shall have the power to call an emergency meeting of the Senate.

E. Quorum:
 

Quorum shall consist of half of the voting members of the Student Senate.

F. Frequency

Meetings of the Student Senate shall be held weekly and shall begin at 7:00 p.m. on Sunday nights subject to presidential discretion. Meetings shall continue until the assembly votes to adjourn. The speaker of the senate or his designee shall chair all Student Senate meetings.

VI. Legislation

A.  Any student may author legislation.

B.
  Only a member of the Student Senate may sponsor legislation.

C.
  Unless otherwise stipulated in the Constitution or bylaws, the affirmative vote of a majority of Senators present is required to pass all proposals.

VII. Elections

A.   Elections Council:

The Elections Council shall be responsible for running all SGA elections and referenda in accordance with the SGA bylaws.

1.  The Elections Council shall consist of five members appointed by the Presidential Cabinet.  The Director of Membership shall chair the Elections Council unless he is a candidate for office in which case the President shall appoint another member of the Cabinet to serve as temporary chair.  No other members of the Presidential Cabinet or Senate shall serve on this committee.

2.  The Elections Council does not require ratification.

B.  President and Student Chair of Community Council: 

The President and Student Co-Chair of Community Council shall run on separate tickets.  Upon completion of the eligibility requirements as defined in the bylaws, candidate petitions must be reviewed and confirmed by a majority of the SGA Senate before the commencement of campaigning.

C.  Student Senators: 

Candidates for the Student Senate must meet all requirements defined in the bylaws and must receive the permission of the Elections Council before commencing campaigning.

D. Violations of Procedures:

If any candidate violates any election procedures, the Elections Council shall have the power to call a special meeting of the Student Senate. During this meeting, the Elections Council will make a recommendation to the Student Senate regarding the eligibility of the involved candidate. The Student Senate, by a two-thirds vote, may then nullify said candidacy.

VIII. Finance and Constitution Appeals

A. The Appeals Committee shall hear complaints and review decisions made by the SGA Finance Committee and Constitution Committee based upon criteria established in the Constitution and bylaws.

1.  The Appeals Committee shall consist of the SGA President and four Student Senators.  The four Student Senators shall be chosen at the first Senate meeting of the year by a majority vote of the Senate.  The Committee shall select one of the Student Senators to be chair.

2.  Two of the Student Senators, excluding the Committee Chair, shall be selected by the Committee to be appeals reviewers.

3.  The Appeals Committee does not require ratification.

B. Student organizations have the right to file an appeal with the Appeals Committee once communication between said organizations and the Finance or Constitution Committee have been exhausted.  The bylaws of the SGA shall detail the grounds by which an organization may make an appeal.

C.  Student organizations have the right to a fair and impartial hearing before the Appeals Committee.  The bylaws of the SGA shall detail the appeals process.

1.  In the event that a member of the Appeals Committee is involved in any way with the case, they shall abstain from participation.

2.  If fewer than four members of the Committee are eligible to participate, an additional Student Senate member shall be sought to fill the void.

D.  Changes to Appeals Guidelines:  The Student Senate may amend the Finance and Constitution Appeals Guidelines, as stated in the SGA bylaws, by a two-thirds vote of the Student Senate.  Changes shall go into effect at the beginning of the next semester.

E. A Senator who sits on the Finance Committee or Constitution Committee cannot sit on the Appeals Committee concurrently.

IX. Impeachment

A. Any member of the Presidential Cabinet or Senate shall be impeached if found in violation of the SGA Constitution or bylaws.  Proceedings shall be commenced by:

  1.  A written petition signed by one-quarter of a member's constituency to the Impeachment Committee.

  2.  A written statement by a member of the Student Senate or Presidential Cabinet that is                 submitted to the Chair of Impeachment Committee.

B. The Impeachment Committee shall examine any petition or statement given to it and recommend to the Student Senate whether or not the member should be removed from office.

1.  The Impeachment Committee shall consist of three Senators chosen by majority vote of the Student Senate.  The Speaker of the Senate, President of the SGA and Student Co-Chair of the Community Council may not serve on the Impeachment Committee.  The Committee shall self-select a chair.  The Impeachment Committee does not require ratification.

2.  The Impeachment Committee procedures shall be outlined by the SGA bylaws.  The Student Senate may change Impeachment Committee procedures by a two-thirds vote.

3.  The accused shall receive a fair and impartial hearing before the Impeachment Committee.  If a member of the Committee has brought the charges, said member must recuse himself or herself.  In such a case, the Chair of the Impeachment Committee shall select another member of the Student Senate to replace said member.

C.  The full Student Senate shall hold an Impeachment hearing if recommended by the Impeachment Committee.

1.  The Speaker of the Senate shall chair impeachment proceedings.  If the Speaker brought charges or is subject to charges, then the Senate shall choose a temporary Speaker by majority vote.  Members of the Impeachment Committee may not serve as the temporary chair.

2.  Removal from office requires a two-thirds vote of the Student Senate.

3.  Impeachment hearing procedures shall be outlined in the SGA bylaws.  The Student Senate may change impeachment guidelines by a two-thirds vote.

X. A judicial branch shall be established in accordance with the bylaws.

XI. First Meeting

A. During the first Student Senate meeting of the year, the following events occur:

1. The president welcomes the newly elected senators.

2. The speaker of the senate is elected. From this point, the speaker chairs the meeting.

3. The Impeachment Committee is formed

4. The Appeals Committee is formed

5. Normal business follows these appointments.

XII. Amendments

A. Constitution. 

Amendments to the Constitution of the SGA require the consent of the Student Senate and student body.

1.  Amendments must first be brought before and consented to by the Student Senate.

a. Amendments are brought to the floor of the Senate in the same fashion as bills, with the exception that they are made available one week before they are voted upon.

b. Amendments must be approved by two-thirds of the Student Senate before a student body referendum is held.

2.  Upon approval by the Student Senate, a student body referendum is held.

a. The Elections Council shall be responsible for conducting the referendum.

b. The referendum must be held within one month of Student Senate approval.

c. The student body must approve the amendment by majority vote of those participating in the referendum.

3.  If approved by the student body, the amendment takes effect at the beginning of the next semester.

B.  Bylaws:  

Amendments to the bylaws of the SGA require the majority consent of the Student Senate unless otherwise stipulated in the Constitution.

1.  Amendments to the bylaws are brought to the floor of the Senate in the same fashion as bills, with the exception that they are made available one week before they are voted on.

2.  If approved by the Student Senate, the amendment takes effect immediately.

 


 

BYLAWS OF THE STUDENT GOVERNMENT ASSOCIATION

Section I. President and Presidential Cabinet

 

A. Duties and Functions

1. The following officers are members of the Presidential Cabinet. The President and the Student Co-Chair of Community Council are elected by the student body. Cabinet officers are appointed by the President and confirmed by the Senate:

a. President of the SGA

i. The President shall represent the student body at meetings or functions within and outside of the College community. The president shall serve as the chair of the Presidential Cabinet, and ultimately makes all Presidential Cabinet decisions. The president shall be responsible, with the help of the Presidential Cabinet, for setting the agenda for Student Senate meetings. While the president may recommend postponing legislation, the president may not block legislation from coming to the floor of the Student Senate. The president is ultimately responsible for the execution of all SGA action.

b. Student Co-Chair of Community Council

i. The Student Co-Chair of Community Council (SCCOCC) and the Dean of the College serve as co-chairs of the Community Council. The Student Co-Chair of Community Council is a member of the Presidential Cabinet as well as a voting member of the Student Government Association's Senate. SCCOCC appoints the eight other students serving on Community Council in concert with the Director of Membership.

c. Chief of Staff

i. The Chief of Staff is responsible for carrying out and implementing all elements of the President's agenda. The chief of staff supervises the cabinet officers and serves as chief parliamentarian of the Senate. The chief of staff is responsible for the planning of Faculty / Staff Appreciation Week, as well as other miscellaneous tasks.

d. Treasurer

i. The Treasurer shall serve as the liaison between the President, the Senate, and the Finance Committee. The Treasurer shall have had prior experience on the Finance Committee and shall serve as a non-voting member of said committee. The Treasurer maintains the SGA budget. The Treasurer shall present the mid-year report and the annual budget to the SGA Senate. The Treasurer, along with the Finance Committee Chair, shall be responsible for decisions on new membership applications, subject to the approval of the Director of Membership and Elections. The Treasurer shall also serve as the chair of the Comprehensive Fee Committee.

e. Director of Membership and Elections

i. The Director of Membership is charged with ensuring that all members of the SGA (cabinet officials, committee members, and members of the Senate) fulfill their obligations as stated in the Constitution. The director of membership serves as chair of the Elections Council and is personally responsible for conducting all SGA elections. The director of membership, in concert with the relevant committee chairs and cabinet officers, approves all SGA committee members.

f. Director of Student Organizations / Constitution Committee Chair

i. The Director of Student Organizations is responsible for chairing the Constitution Committee.  The Constitution Committee ratifies all constitutions of student organizations before they can be formally recognized and receive funding.  In addition, the director of student organizations is responsible for coordinating the Spring Student Leadership Awards.  This position is also responsible for the Collegiate Link Program. The Constitution Committee Chair may also serve as a non-voting member of the Finance Committee.

g. Press Secretary

i. The press secretary shall be responsible for recording the minutes and taking attendance at all Student Senate and Presidential Cabinet meetings. The press secretary shall serve as the primary liaison between the SGA and The Middlebury Campus and other media outlets on and off campus. The press secretary shall be responsible for the upkeep of the SGA office and the organization of the SGA files.

 h. Director of Publicity

i. The Director of Publicity is responsible for SGA publicity and shall serve as the chair of the Publicity Committee. The director of student engagement shall be responsible for executing all visibility campaigns for SGA initiatives, updating college bulletin boards used by the SGA, and managing all social media channels operated by the SGA.

i. Director of Academic Affairs

i. The Director of Academic Affairs will chair the Student Educational Affairs Committee, serve as a liaison between the SGA and the Office of the Dean of Faculty, and be responsible for the oversight of all SGA activity pertaining to academic affairs.

j.  Director of Institutional Affairs

i. The Director of Institutional Affairs works with various College offices to facilitate infrastructural and programmatic improvements. This position is also responsible to the Collegiate Newspaper Program.

k.   Director of Environmental Affairs

i. The Director of Environmental Affairs will chair the Environmental Affairs Committee, serve as a voting member of Environmental Council (or select a proxy to do so), act as a liaison between the SGA and the Environmental Council as well as a liaison between the SGA and numerous environmental groups in matters pertaining to environmental initiatives, and will be responsible for the oversight of all SGA activity pertaining to environmental matters.

l. Director of Institutional Diversity

i. The Director of Institutional Diversity chairs the Institutional Diversity Committee. The Committee considers and discusses matters related to diversity within the student community, and makes proposals to the administration and trustees.

m. Director of Technology

i. The Director of Technology will coordinate the SGA website and other electronic media.

n. Director of External Affairs

i. The Director of External Affairs shall serve as the liaison between students, parents, alumni, and the SGA. The Director of External Affairs shall ensure consistent communication with student governments at other institutions and research initiatives and concepts of these other student governments. In addition, he or she shall serve as a liaison between the SGA and the Town of Middlebury, Addison County, the State of Vermont, and other governmental and non-governmental bodies external to the College.

o. Director of Transportation

i. The Director of Transportation coordinates the break bus program and other SGA transportation initiatives.

p. Director of Student Health and Wellness

i. The Director of Student Health and Wellness will serve as a liaison between the SGA and the Student Wellness Leaders as well as a liaison between the SGA and the Office of Health and Wellness. The Director of Student Health and Wellness shall be responsible for the oversight of all SGA activity pertaining to the physical and mental health and well being of the student body.

 

Section II. Standing Committees of the SGA and of the College
               

A. Standing committees of the SGA Senate

1. Appeals Committee

a. The Appeals Committee hears all appeals from the Finance or Constitution Committees, as stipulated by Section IV of the bylaws.

2. Impeachment Committee

a. The committee examines petitions sent to it and recommends to the SGA whether or not a member should be removed from office, as stipulated by Section V of the bylaws.

3. Student Liaison to the SGA on Endowment Affairs Selection Committee

a. Committee

i. The committee examines applications for the position of Student Liaison to the SGA on Endowment Affairs (SLSEA) and recommends one student’s application to the SGA for ratification.

ii. The committee will consist of the SGA President, the Director of Membership, and no fewer than three SGA Senators.

iii. The Director of Membership will send the Student Liaison to the SGA on Endowment Affairs application form to the student body no later than Week 8 of the Spring Semester.

iv. Students will be given one week to complete the application and send it to the Director of Membership.

v. The Selection Committee shall read through applications and recommend a candidate to the SGA Senate no later than one week before the Spring Trustee Meetings, to be ratified by the Senate.

b. Student Liaison to the SGA on Endowment Affairs

i. The Student Liaison to the SGA on Endowment Affairs (SLSEA) shall be the official student body liaison to the Board of Trustees Investment Committee, and shall attend all three Investment Committee meetings during the academic year.

ii. The SLSEA shall report to the SGA Senate at the request of any member of the Senate, while abiding by all relevant confidentiality measures.

B. Standing committees led by SGA Cabinet members or the President

1. Finance Committee

a. Description

i. The SGA Finance Committee, a standing committee of the Middlebury College Student Government Association, is responsible for serving the financial needs of recognized student organizations and the needs of the SGA in its management of the Student Activities Fee.

b. Responsibilities

i. The SGA Finance Committee allocates the Student Activities Fee as a primary funding source for student organizations, according to its internal procedures.

ii. The Committee uses its expertise in an advisory role to student organizations and initiatives, providing guidance and information to students.

iii. The Committee offers outreach programs, constituting meetings and information sessions, in an effort to orient new leaders and interested parties with the funding process and create an open and supportive financial environment.

iv. The SGA Senate has fiduciary responsibility for the oversight of the Student Activities Fee and may request funds through the budget process and by requesting additional allocations from the SGA Finance Committee.

v. The Committee serves as a check against irresponsible spending but may not refuse an allocation to the Student Government Association Senate.  SGAFC Guidelines do not apply to Senate allocations.  All College financial regulations do apply.

c. Membership

i. The committee will be comprised of students from all four classes.

ii. All committee members serve for a period of one year.

iii. The Finance Committee Chair shall serve as a non-voting member (except in a tie) of the committee, elected by committee members and can be removed by a vote of non-confidence (two-thirds majority) by the same committee members. The Finance Committee chair reports to the SGA Treasurer. The SGAFC Chair manages day-to-day operations of the committee, scheduling and money requests. The SGAFC Chair shall keep a record of all SGAFC decisions, minutes, and financial statements. The SGAFC Chair shall, in concert with the SGA Treasurer, prepare the mid-year report and the annual budget.

 d. Meetings

i. The SGAFC meets weekly.

 e. Regulations

i. SGAFC Guidelines are published online annually.

ii. The SGAFC shall publish the budget and new money requests with rationale online.

f. Administrative Regulations

i. The Director of the Office of the Dean of Students or his designee will conduct a formal audit of the SGAFC’s process on a biannual basis.  In addition, ODS may audit SAF accounts at any time.  Should an anomaly be found action may be taken as advised by the College administration.

ii. Submission of mid-year and end of year review

A. The SGA Finance Committee is required by Middlebury College to produce a mid-year report of its activities detailing the allocations and expenditures for each student organization.  

B. A completed document must be submitted to the Assistant Director of Campus Activities no later than the last day of classes in January Term.  The report will be reviewed for accuracy and approved by ODS.  A failure to submit this report will result in all student organization budgets being frozen until the report is submitted.

C. The mid-year reports shall be made available for Senate review as early as possible, but no later than one week before they are voted on.

D. The SGA Treasurer and the SGAFC Chair shall consult the Senate on broad-based budgetary issues when the mid-year report is presented.

E. The budget shall be made available for Senate review as early as possible, but no later than one week before they are voted on.

F. The SGAFC shall prepare bi-weekly reports to the Senate detailing new money requests granted along with rationales and new money requests to be reviewed. These reports shall be made available to the Senate prior to its weekly meeting.

2. Comprehensive Fee Committee

a. Description and responsibilities

i. The Comprehensive Fee Committee examines yearly operating costs and recommends the comprehensive fee for the following year.

b. Membership

i. The treasurer of the SGA shall be the chair of the Comprehensive Fee Committee.

3.  Constitution Committee

a. Description and responsibilities

i. The SGA Constitution Committee, a standing committee of the Middlebury College Student Government Association, is responsible for overseeing the recognition process for new and existing student organizations.

ii. The Committee also uses its expertise in an advisory role to student organizations and initiatives, providing guidance and information to students.

iii. The Committee offers outreach programs, constituting meetings and information sessions, in an effort to orient new leaders and interested parties with the funding process and create an open and supportive financial environment.

b. Membership

i. The SGA Constitution Committee is an appointed committee of the SGA. The members of the SGACC are selected through an open application process, announced to the student body each semester.

ii. The committee is comprised of students from all four classes.

iii. All committee members serve for a period of one year.

iv. Committee members are ratified by the SGA Senate at the first Senate meeting of each semester.

vi. The SGAFC Chair serves as both a non-voting member of the committee and the Director of Student Organizations of the SGA.

c. Meetings

i. The SGA Constitution Committee meets weekly.

d. Regulations

i. Procedure for Starting a New Student Organization

A. Student Organizations can be started at any time between October and April. Procedures may be found online on the Student Activities website.

ii. Club Review

  1. All student organizations will be reviewed after three years, on a rotating basis. Student organizations will be notified that they are up for review on or by October 1.
  2. The SGA Director of Student Organizations shall direct leaders of each student organization being reviewed to submit responses to a questionnaire by the end of the Thanksgiving Recess.
  3. Student Activities and the Director of Student Organizations shall determine the content of the questionnaire on an annual basis. The questionnaire will also require the submission of a constitution, to be revised, amended and ratified by the current membership.
  4. The Constitution Committee shall approve of all submissions.
  5. During Winter Term, no applications for new student organizations will be accepted.
  6. During Winter Term, the Constitution Committee will review organization submissions and schedule in-person meetings with those organizations whose responses are unsatisfactory.
  7. At the end of Winter Term, the Constitution Committee has the right to inactivate any organization whose questionnaires and in-person meetings were unsatisfactory.
  8. If no leadership is available, the club will be classified as inactive. Organizations who fail to submit the required information will have their spring budgets frozen and can be inactivated at the discretion of the Director of Student Organizations.
  9. The Director of Student Orgs shall submit an end-of-year report to the Senate detailing which new orgs were approved and which were inactivated that year.

iii. Student Activities Fee Increases

A. The Student Activities Fee will increase by CPI upon discussion on the Senate floor. The Senate may veto the CPI increase through a vote on the Senate floor with a simple majority.

B. The Student Activities Fee may increase by as much as CPI + 1 each year upon discussion and vote on the Senate floor with a simple majority.

C. The Finance Committee will make a non-binding recommendation to the Senate on this issue as part of the Mid-Year Report.

D. The Senate must discuss the Student Activities Fee annually during the Senate meeting directly after the Mid-Year Report from the Finance Committee.

E. The Finance Committee will present its recommendation on the Student Activities Fee increase to the Senate.

F. The next year’s Student Activities Fee will be based on the previous year’s CPI.

G. The Student Government Association will round down the recommended Student Activities Fee increase to the nearest whole dollar.

H. Under an extreme or emergency circumstance, the Student Government Association retains the right to request an increase of the Student Activities Fee greater than CPI +1. The Senate will vote on a recommendation in this circumstance.

4. Institutional Diversity Committee

a. Description and Responsibilities

i. Members will consider and discuss matters related to diversity issues within the student community. The committee will also make proposals to the administration and trustees.

b. Membership

i. The Director of Institutional Diversity shall chair the committee.

ii. The Director of Institutional Diversity and the Director of Membership shall jointly appoint members of the committee.

5. Election Council

a. Description and responsibilities

i. This council is responsible for the oversight of the election process, as stipulated in Section III of the bylaws.

b. Membership

i. The Director of Membership shall chair the Council.

ii. Membership of the Elections Council is stipulated in Section III of the Bylaws.

6. Student-Alumni Relations Committee

a. Description and responsibilities

i. The Student-Alumni Relations Committee shall assist the Director of Alumni Relations in serving as a liaison between the SGA and Middlebury alumni.

b. Membership

i. The Director of Alumni Relations shall chair the committee.

ii. The Director of Alumni Relations and the Director of Membership shall jointly appoint members of the committee.

7. Publicity Committee

a. Description and responsibilities

i. This committee shall publicize all SGA activity, and be responsible for keeping all records of the SGA.

b. Membership

i. The Director of Publicity shall chair the committee.

ii. The Director of Publicity and the Director of Membership shall jointly appoint members of the committee.

8. Student Educational Affairs Committee

a. Description and responsibilities

i. This committee shall have oversight of all SGA activity pertaining to academic affairs.

ii. This committee shall serve as a liaison to the Dean of Faculty and the Educational Affairs Committee.

b. Membership

i. The Director of Academic Affairs shall chair the committee.

ii. The Director of Academic Affairs and the Director of Membership shall jointly appoint the four members of the committee.

c. Relationship with EAC

i. The Student EAC shall invite one faculty member of the EAC to serve in an advisory capacity.

ii. The EAC will meet with the Student EAC at least once a month to discuss matters of general educational policy.

iii. The EAC will consult with the Student EAC prior to presenting proposals that require approval of the full faculty, such as proposals for new majors and programs, changes in degree requirements and the College academic calendar, and other matters of general educational policy.

iv. The Student EAC may initiate proposals for consideration by the EAC. The members of the Student EAC are permitted to attend monthly faculty meetings, with the right to speak during consideration of curricular measures presented by the Educational Affairs Committee.

9. Environmental Affairs Committee

a. Description and responsibilities

i. The SGA Environmental Affairs Committee shall be charged with oversight of all SGA activity pertaining to environmental initiatives.

b. Membership

i. The Director of Environmental Affairs shall chair the committee.

ii. The Director of Environmental Affairs and the Director of Membership shall jointly appoint members of the committee.

10. Institutional Affairs Committee

a. Description and responsibilities

i. The Institutional Affairs Committee shall serve as the President’s Liaison to various elements of the College administration, including dining, facilities, etc.

b. Membership

i. The Director of Institutional Affairs shall chair the committee.

ii. The Director of Institutional Affairs and the Director of Membership shall jointly appoint members of the committee.

11. Technology/LIS Committee

a. Description and responsibilities

i. The Technology/LIS Committee shall serve as the liaison between the Student Body and the Library and Information Services staff.

b. Membership

i. The Director of Technology, or his designee, shall chair the committee.

ii. The Director of Technology and the Director of Membership shall jointly appoint members of the committee.

iii. The committee shall include at least two members of the Senate.

12. External Affairs Committee

a. Description and responsibilities

i. The External Affairs Committee shall serve as the liaison between the student government and the town of Middlebury, other colleges and universities, and other organizations interested in making partnerships with the college.

b. Membership

i. The Director of External Affairs shall chair the committee.

ii. The Director of External Affairs and the Director of Membership shall jointly appoint members of the committee.

13. Athletic Affairs Committee

a. Description and responsibilities

i. The Athletic Affairs Committee shall work to foster cooperation between Middlebury athletics and the SGA, including increasing school spirit.

b. Membership

i. The Director of Athletic Affairs shall chair the committee.

ii. The Director of Athletic Affairs and the Director of Membership shall jointly appoint members of the committee.

14. First Year Committee       

a. This committee promotes community in the first year class, provides a vehicle for addressing first year student concerns, assists in the promotion of campus resources and works with event planning bodies, commons staff, and residential life staff in enhancing inclusive social and cultural experiences on campus

15. SGA Awards Committee

a. Description and responsibilities

i. The Awards Committee will be charged with determining the recipients of the Marjorie Lamberti Faculty Appreciation Award and the Rodney and Beverly DeGray Staff Appreciation Award. The Committee will be charged with planning the awards ceremony under the direction of the Chief of Staff.

b. Membership

i. The President shall chair the committee.

ii. The Chief of Staff and the Director of Membership shall jointly appoint members of the committee.

C. Standing Committees of the College with Student Government Association Representation

1. Community Council

a. Description and responsibilities

i. The College handbook provides the description and responsibilities of Community Council.

b. Membership

i. The membership and appointment process for the Community Council is detailed in the College Handbook.

ii. For SGA appointments, the Student Co-Chair of Community Council and the Director of Membership shall jointly appoint members.

2. Environmental Council

a. Description and responsibilities

i. The College handbook provides the description and responsibilities of Environmental Council.

b. Membership

i. The membership and appointment process for the Environmental Council is detailed in the College Handbook.

ii. The Director of Environmental Affairs, or a proxy of his or her choosing, shall serve as a voting member of Environmental Council.

3. Committee on Art in Public Places at Middlebury College (CAPP)

a. Description and responsibilities

i. The College handbook provides the description and responsibilities of CAPP.

b. Membership

i. The membership and appointment process for CAPP is detailed in the College Handbook.

ii. For SGA appointments, the President and the Director of Membership shall jointly appoint members.

 

Section III. SGA Election Procedures

 

A.Elections Council

1. Purpose of the Elections Council

a. The Elections Council shall administer the elections and nominations of Commons representatives, class representatives, the President and the SCOCC. The Elections Council shall administer the procedures of all referenda. The Elections Council shall also be responsible for certifying the results of all elections and referenda.

2. Structure and Membership of the Elections Council

a. The Council shall consist of the Director of Membership and four other members appointed by the President and subject to the approval of the Senate. Two of these members shall be sitting Senators and two of these members shall be neither Senators nor members of the Presidential Cabinet.
b. No member of the Elections Council may be a candidate for office.
c. The Director of Membership shall chair the Elections Council, unless the director of membership is a candidate. In this event, the President shall appoint another member of the Presidential Cabinet to chair this committee and the Director of Membership will abdicate his or her election responsibilities to the appointee.
d. The Elections Council shall be appointed by the end of the first week of the academic year and publicly announced before the beginning of the first election cycle.
e. In the event that a candidate objects to the participation of any member of the elections council based on a conflict of interest or other relevant circumstances, the Court shall conduct a hearing in order to decide whether the elections council member should be removed.
f. Complaints filed accordingly must be filed at least 4 days prior to the opening of the polls. When a proper complaint has been filed, the Court hearing shall take place as soon as is reasonably possible, at no later than 2 days prior to the opening of polls.

 

B. Eligibility of Voters and Candidates

1. Eligibility of voters

a. For President of SGA and Student Chair of Community Council (SCOCC), all current and enrolled students, including students abroad and graduating seniors.

b. For commons senators, all current and enrolled students, including students abroad and graduating seniors, who are members of the relevant commons.

c. For class senators, all current and enrolled students, including students abroad, who have the academic standing of the relevant class, not including Febs.

d. For the Feb senator, all current and enrolled Febs, including Febs abroad, who have academic standing in a Feb class.

 

 2. Eligibility of candidates

a. For President and SCOCC, all current and enrolled students, including students abroad.

b. For commons senators, all current and enrolled students, including students abroad, who are members of the relevant commons.

c. For first-year, sophomore, and senior senators, all current and enrolled students, including students abroad, who have the academic standing in the relevant class, not including Febs

d. For the Feb senator, all current and enrolled Febs, including Febs abroad, who have academic standing in a Feb class.

e. For the Junior senators, all current and enrolled students who have academic standing in the Junior class, including those students that will be abroad. Students shall run and hold office on a semester basis. Two students will be elected to serve for Fall/J-Term and two for Spring. Students may run for either semester or both. Students with plans to go abroad for the entire academic year will not be eligible to run for election.

C. Elections Procedures

1. The Chair of the Elections Council, with the support of the Elections Council, will carry out the following duties prior to the elections:

a. During week 8 of the Spring Semester, notification of the upcoming election cycle and details regarding election procedures shall be sent to the entire student body via email.
b. During week 9 of the Spring Semester, an informational and mandatory meeting for all potential candidates shall be held where candidate petitions will be distributed. After the meeting, the campaign period will officially begin.
c. After the first meeting, candidates will be given one week to collect petitions as follows:

i. Candidates for Commons Senator must submit a petition of 25 signatures. All signatories must be members of the same Commons as the candidate.

ii. Candidates for Class Senator must submit a petition of 50 signatures. All signatories must be members of the same Class as the candidate and does not include Febs.

iii. Candidates for President shall be responsible for submitting a petition of 200 signatures. All signatories must be members of the Middlebury Student Body.

iv. Each candidate for SCOCC shall be responsible for submitting a petition of 100 signatures. All signatories must be members of the Middlebury Student Body.

d. During week 10 of the Spring Semester, a second informational and mandatory meeting will be held for all potential candidates where petitions will be submitted to the Director of Membership. By the time the meeting has commenced, statements of intent must be submitted to the Director of Membership via email. These statements must be 100-400 words in length.
e. The petitions of all candidates must be ratified by the Senate.
f.  Three days prior to elections, email submitted statements of intent to the student body, or to the relevant electorate, and explain online voting procedures.
g. Host and publicize at least one candidate debate, during the week of elections but prior to the voting period, for candidates for President of SGA and SCOCC. The Director of Elections shall designate a moderator for the debate.
h. Coordinate with the technical director to post statements of intent to SGA’s website.
i. Hold voting for a twenty-four hour period (during Week 11 of the Spring Semester, on a week day) online, in concert with LIS. The Elections Council reserves the authority to extend the voting period in the case of technical difficulties.

j. If, after the meeting described in Section III, C, 1, b is held, only one or two full-year candidates (for Commons Senator/President/SCOCC and Class Senator positions, respectively) has expressed interest in a given position, the President of the SGA, in conjunction with the Director of Membership and Elections Council, will send an e-mail to all constituencies for which only one or two full-year candidates (for Commons Senator/President/SCOCC and Class Senator positions, respectively) has expressed interest in running, informing those constituencies of the uncontested nature of the upcoming election. This e-mail shall include a provocative but appropriate title to ensure maximum readership. The e-mail will not name the student(s) or by name or by sex/gender. It will offer students an additional 48 hours to meet with the Director of Membership to receive the paperwork needed to be candidates in the upcoming election. The e-mail will state the importance of competition in elections and the powers of the SGA to affect campus policy and student life. The deadline for submitting petitions and letters of intent will not be extended for any candidate who takes advantage of this opportunity.

 

D. Campaign Rules

1. The Chair of the Elections Council, with the support of the Elections Council, and all relevant authorities will enforce the following rules:

a. Candidates may only campaign during the official campaign period, which will begin immediately after the first meeting of potential candidates, and which will end at the close of the voting period.
b. Campaigning is defined as soliciting votes or support verbally, in written form, in graphic form, or on the internet.
c. During the voting period, no student member may provide an internet enabled device to any student for the purpose of voting, nor shall they willfully observe any student voting.
d. Candidates for the presidency and SCOCC may spend no more than $200 per ticket on any campaign activity. This shall be comprised of $200 from the student activities fee.
e. Candidates for commons or class senator may spend no more than $50 per ticket on any campaign activity, not to come from the student activities fee.
f. All candidates must turn in campaign receipts by the close of voting for the results to be ratified and elected members to be seated
g. From one week prior to the elections until the end of the voting period, the use of pre-permissioned email lists (all-students, all-class, all-commons) is embargoed. However, such emails may be sent if their text is previewed and cleared by the Press Secretary and the Elections Council Chair.
h. Challenges to campaign elections violations should be submitted to the Elections Council. Challenges can be submitted directly to the Elections Council or via a student’s Senator. Upon review of the challenge, the Director of Membership shall have the power to call a special meeting of the Student Senate. During this meeting, the Elections Council will make a recommendation to the Student Senate regarding the eligibility of the involved candidate. The Student Senate, by a two-thirds vote, may then nullify said candidacy.

E. Voting Procedures

1. The Chair of the Elections Council, with the support of the Elections Council, will carry out elections according to the following procedures:

a. Elections featuring more than two candidates should be conducted using a ranked ballot for the purposes of conducting an instant run-off election. In the case that no candidate receives a majority of #1 votes, the votes of those who selected the bottom candidate should be distributed according to those voters’ #2 preferences. This process should be repeated until one candidate receives a majority.
b. For elections with two open seats, the first and second highest vote-getters from the instant runoff process will be declared the winners.
c. At the opening of polls, send an email to the student body detailing election procedures, and directing voters to the statements of intent on the SGA website.
d. At the close of polls, the Chair of the Elections Council is responsible for disseminating vote totals and the winner(s) to all candidates and the Campus as soon as possible but within six hours.
e. Emails with the same content will be sent to relevant student constituencies as soon as possible but no later than twelve hours after the closing of the polls. If the results are inconclusive by these deadlines, the Chair of the Elections Council will inform the candidates, the Campus, relevant student constituencies as to the reason of the delay. The Chair of the Elections Council will also post results to the SGA website before the beginning of the next SGA meeting.
f. Candidates for President or SCOCC shall be permitted to simultaneously be a candidate for one Class, Commons, or Feb senate seat. In the event that the candidate wins the election for President or SCOCC, they are disqualified from the Senate election and any votes they received in the Senate election should be redistributed in accordance with the instant runoff process.

 

F. Special circumstances

1. Vacancies

 a. No candidate

i. If there is no candidate for a Senate seat, the sitting President (with the advice and consent of the Senate) will appoint a student as senator until a special election can be held, at the discretion of the Director of Elections. The appointee is eligible to run in this election. The appointee must be eligible for the particular seat to which he is named.

ii. If there is no candidate for President or SCOCC, the Director of Membership shall extend the petition deadline by five days.

iii. If there is no candidate for President after the five day extension, the Director of Membership, the most senior member of the Student Government Court who will still be a student in the fall shall serve as interim President, until a fall special election.

iv. If there is still no candidate for SCOCC after the five day extension, the President shall serve as interim SCOCC, until a fall special election.

 b. Resignation, impeachment, or removal

i. If a Senator resigns, or is removed from office via impeachment or automatic removal, the Elections Council shall set a date for a special election. However, if less than six weeks remain the in the school year, the President shall appoint a student to serve in the vacant seat.

ii. If the President or SCOCC resigns, or is removed from office via impeachment or automatic removal, the Elections Council will carry out a special election.

2. Fall Elections for First Years, Spring Elections for Febs, and Vacant Seats

a. At the beginning of the fall semester, freshman senate seats and other vacant seats should be elected following the same procedures as standard elections, and also the following:

i. The informational email will be sent out to all relevant students on the first day of classes.
ii. The informational and mandatory meeting will be held one week after.
iii. The elections will be held one week after that.

b. At the beginning of the spring semester, Feb senate seats and other vacant seats should be elected following the same procedures as standard elections, and also the following:

i. The informational email will be sent out to all relevant students on the first day of classes.
ii. The informational and mandatory meeting will be held one week after.
iii. The elections will be held one week after that.

 

3. Public Computerized Voting Station Guidelines (Sullivan Amendment of 2002)

a. In the event that the SGA Elections Council decides to set up public computerized voting stations to increase voter turnout in an election, the following campaign practices are the only practices permitted with regards to these stations for all candidates in all elections each year.
b. Setting up and maintaining public computerized voting stations solely for the purpose of voting with the intention to increase voter turnout.
c. It is solely up to the discretion of the Elections Council to offer voting stations. The Elections Council is the only body that possesses jurisdiction over whether or not there will be public computerized voting stations provided in a particular election.
d. Such stations must not be manned by or overseen by any individuals aside from the Elections Council members or their designees in order to maintain neutrality. The elections council may determine the distance from each voting station at which campaigning can occur.
e. The Elections Council must notify all candidates of the location(s) of the voting station(s) at least 24 hours before voting begins.
f. Such stations may be in public places during voting hours.
g. Such stations must not be structured as to force or coerce in any way voters to either vote or to vote for a particular candidate.
h. Such stations must be structured to guarantee the privacy of voter choice.

 

Section IV. The Appeals Committee Process (Constitution and Finance)

A. Grounds for Appeal

A student or organization will not be granted appeal until they have exhausted communication between themselves and the Finance or Constitution Committee.

a.  Finance Committee

i. Appeals for the SGA Finance Committee will be granted for at least one of the following reasons:

A. The decision is contrary to Finance Committee guidelines.
B. The Finance Committee acts with derision, personally or collectively, toward the complaining party.

b.     Constitution Committee

i. Appeals for the SGA Constitution Committee can be granted for at least one of the following reasons:

A. The decision is contrary to Constitution Committee guidelines
B. The Constitution Committee acts with derision, personally or collectively, toward the complaining party.

 

B. Appeals Process

1. The following procedures must be followed when appeals are filed.

a. A student organization that is dissatisfied with decisions made by the SGA Finance or Constitution Committee has the right to appeal to the president of the SGA within 5 class days of receipt of the original decision.
b. Immediately following receipt of a written appeal, a written statement from the responding party (either the Finance or Constitution Committee) will be requested by the SGA president and should be received no later than two class days following the receipt of the original appeal.
c. The appeal reviewers shall make a recommendation to the full committee on the appropriate course of action. 4/5 members of the Court must agree on the course of action; otherwise the matter will be automatically referred to the Student Government Court. Committee members may choose among the following options:

i.     Refer the matter to the Appeals Committee in its entirety.
ii. Refer the matter to the Student Government Court.
iii.   Deny the appeal on stipulated grounds.

d. If the matter is granted appeal to the Appeals Committee by the appeal reviewers, the written grievance will be forwarded to the party(s) involved. This written grievance will include the date, time, and location of the hearing, which will occur no sooner than five class days and no later than 15 class days following the formal filing of complaint. The parties involved may reschedule the hearing only one time.
e. If the matter is granted appeal to the Student Government Court, the Appeals Committee abdicates jurisdiction over the matter, and the Court shall follow its own procedures.
f. If a party is unsatisfied with the decision of the Appeals Committee, they may appeal to the Student Government Court for a final decision.

 

Section V. Impeachment

 

A. Impeachment Committee

1. Purpose:

a. The Impeachment Committee shall examine any petition given to it and recommend to the Student Senate whether the member should be removed from office.

2. Structure

a. The Impeachment Committee consists of three student senators, as stipulated in Section IX of the Constitution.

3. Procedures

a. The Impeachment Committee shall meet when it receives a petition for removal of a cabinet member or senator and, based on a hearing, make a determination on whether the charges merit impeachment procedures.
b. Only the Chair of the Impeachment Committee has the power to call for an impeachment hearing in the Student Senate.
c. If a Senate hearing is called, the hearing must occur at the next Student Senate meeting. If needed, the Impeachment Committee may call for an emergency meeting of the Student Senate.

 

B. Hearings

1. Impeachment Committee Hearings

a. The chair of the Impeachment Committee presides over this hearing.
b. The petitioner or his designee shall present his case to the Committee.
c. The accused or his designee has the opportunity to present a rebuttal to the petitioner's charges.
d. Members of the Committee may question petitioners and accused.
e. The Committee will vote on whether to refer the matter to the Senate for impeachment procedures.
f. If the Committee does not refer the matter to the Senate, the petitioner may appeal the matter to the Student Government Court. In impeachment proceedings, the Court only has the power to refer a matter to the Senate for final consideration.

2. Senate Hearings

a. The Student Government Court should make a recommendation based on its interpretation of the Constitution and bylaws prior to the Senate impeachment hearing. This recommendation is not binding.
b. The petitioner or his designee shall present his case to the Student Senate.
c. The accused or his designee has the opportunity to present a rebuttal to the petitioner's charges.
d. The Student Senate and the Presidential Cabinet have the opportunity to pose questions to the chair of the Impeachment Committee.
e. Once concluded, the student senators shall vote by secret ballot for removal from office. Removal requires a two-thirds vote.

 

Section VI. Faculty and Staff Appreciation Awards Dedication

A. Awards Committee

1. The President will appoint four students and him or herself to the SGA Awards Committee.

2. The students will be juniors and seniors and drawn from a variety of academic disciplines.

3. The Dean of the Faculty may attend committee deliberations.

4. The Awards Committee will determine recipients of the Marjorie Lamberti Faculty Appreciation Award and the Rodney and Beverly DeGray Staff Appreciation Award.

 

B. Faculty Appreciation Award

1. Name

a. The SGA Faculty Appreciation Award will henceforth be named the "Marjorie Lamberti Faculty Appreciation Award" in recognition of her service and dedication to the Middlebury College community.  The award is coordinated with the Dean of the Faculty.

2. Nomination and Selection Process

a. Nominations for this award will come from current students
b. The Dean of the Faculty will facilitate the process by sending an email to all students, requesting, on behalf of the SGA, nominations of faculty members for this award
c. Nominations must be made by email or letter to the Dean of the Faculty, including the following information:

i. Name of the student making the nomination
ii. Name of the faculty member
iii. Statement about why the instructor deserves the award

d. The nominations are then turned over the Awards Committee
e. Once a selection is made, the SGA president will announce to the College community the recipient of the award at a special presentation event in April and will give the recipient a framed citation and a check.

i. The SGA will assist in the arrangements for a reception. The SGA is responsible for funding the reception with funds from the SGA Operating budget.  $500 is allocated annually.
ii. Funds for this award are paid from a special fund arranged by the Dean of the Faculty.
iii. Nominated professors who have not been selected to receive the award should be notified of their nomination and invited to attend the presentation event.

 

C. Staff Appreciation Award

1. Name

a. The SGA Staff Appreciation Award will henceforth be named the "Rodney and Beverly DeGray Staff Appreciation Award" in recognition of their service and dedication to the Middlebury College community.

2. Nomination and Selection Process

a. Nominations for this award will come from current students
b. In April, SGA President will facilitate the process by sending an email to all students, requesting nominations of faculty members for this award.
c. Nominations must be made by email or letter to the SGA President, including the following information:

i. Name of the student making the nomination
ii. Name of the staff member
iii. Statement about why the staff member deserves the award

d. The nominations are then turned over to the Awards Committee
e. Once a selection is made, the SGA president will announce to the College community the recipient of the award at a special presentation event in April and will give the recipient a framed citation and a check.

i. The SGA will assist in the arrangements for a reception. The SGA is responsible for funding the reception with funds from the SGA Operating budget.  $500 is allocated annually.
ii. Nominated staff members who have not been selected to receive the award should be notified of their nomination and invited to attend the presentation event.

Section VII: Communication with Constituents

A. Office Hours

1. Class Senators

a. Each Class Senator shall reserve at least one hour of his or her time each week to meet with constituents and discuss their concerns. These “office hours” shall take place in a public forum. Class Senators shall inform their constituency, as well as the SGA President, of the precise time and location of these “office hours” by 5pm on the Friday of the second week of classes.

 2. President and Student Co-Chair of Community Council

a. The SGA President and Student Co-Chair of Community Council shall each reserve at least one hour of their time each week to meet with the student body and discuss their concerns. These “office hours” shall take place in a public forum. The SGA President and Student Co-Chair of Community Council shall each inform the student body of the precise time and location of these “office hours” by 5pm on the Friday of the second week of classes.