Rental Vehicle Accidents & Emergencies
Trip Leaders are responsible for communicating emergency situations to their sponsoring office ASAP. If the trip sponsor is unavailable please contact Public Safety at (802) 443-5911.
Please communicate:
· the nature of the emergency
· your alternative plans
· the best means to contact you
Mechanical Problems
College Vehicle
During Office Hours (Mon-Fri, 7:30 am - 4:30 pm):
Call the Vehicle Rental Office at (802) 443-5462.
After Hours:
For roadside assistance, Middlebury College uses National Automobile Fleet Rescue. A pamphlet with information and calling instructions is provided in each college rental vehicle.
Non-College Vehicle
Call the rental agency and ask how to proceed. Their phone number is on your copy of the rental agreement.
If further assistance is needed contact Public Safety (802) 443-5133 or 5911.
Accidents
The registered driver of any College-owned or College-arranged rental vehicle is responsible for immediately following the protocols outlined below.
On Campus
1. If anyone is injured, call 911.
2. Notify the Department of Public Safety at (802) 443-5911 and the Risk Management Office at (802) 443-5504. Public Safety must investigate and, if necessary, they will notify the local police. Public Safety will notify the Dean of Students/Student Life Office if students are involved.
Off Campus
1. If anyone is injured, call 911.
2. Contact the local law enforcement agency and provide them with information about the accident and the College’s insurance information (provided below). Please request a copy of the accident report.
3. Obtain the name, address, telephone number, and insurance information from any other parties involved.
4. Contact Public Safety at (802) 443-5911 and the Risk Management Office at (802) 443-5504 if you are involved in an accident that results in a personal injury or major property damage. Report all information relating to the nature of the injuries or damage.
5. If another vehicle is required to safely transport people back to Middlebury College, Public Safety will contact the department head or Vehicle Rental Coordinator to make arrangements.
College Insurance Provider
Travelers Insurance
One Tower Square
Hartford, CT 06183
(800) 328-2189
Policy # Y-810-503K116A
Accidents that do not result in personal injury and major property damage must be reported to the Vehicle Rental Coordinator immediately upon your return to campus at (802) 443-5462. (See back page for additional information and College phone numbers.)
Middlebury College General Information and Phone Numbers
Phone Numbers
Public Safety 802-443-5911
Campus Activities 802-443-3103
Facilities Vehicle Rentals 802-443-5462
Insurance Representative 802-443-5504
Atwater Commons 802-443-3310
Brainerd Commons 802-443-3320
Cook Commons 802-443-3330
Ross Commons 802-443-3340
Wonnacott Commons 802-443-3350
Address and College Official
Middlebury College
c/o Tom Corbin, Assistant Treasurer
152 Maple Street, Suite 102
Middlebury, VT 05753
General Insurance Agent
USI Insurance
123 Interstate Drive
Springfield, MA 01089
(413) 750-4200
Karen Devins
Jacob Stone, Executive Vice President
Automobile and General Liability Insurance
Travelers
Policy # 4-810-503K116A
Telephone (802) 238-6225
INSURANCE CARDS ARE IN ALL COLLEGE-OWNED VEHICLES
Rental Insurance Company
Claims involving vehicles rented using the College’s American Express or College Procurement card, are handled by calling Pam Norton at (802) 443-5504. The insurance provides coverage for damage to the rented vehicle. There is no need to purchase insurance from the rental company.