Course Scheduling Guidelines
If you have questions about:
Scheduling final exams
Scheduling extra classes or screenings
Contact the Course Scheduler (Kathleen Parent) at ext. 5069 or e-mail "Scheduling, Course".
Course Scheduling will schedule room and time assignments for the following: regular class meetings, examination schedules, midterm and final examinations held outside the regular class time, film screenings required for courses, make-up classes, review sessions, and lectures or guest speakers that are scheduled outside of regular class time and that are open only to class members.
Events Scheduling & Information Office will schedule any other academic activities organized by academic departments, such as: lectures and guest speakers that are open to the campus or the public (not limited only to a class), symposia, job talks, and meetings (including department faculty meetings).
Course Scheduling Times
For classes that have three 50-minute meetings a week:
8:00 - 8:50 MWF
9:05 - 9:55 MWF
10:10 - 11:00 MWF
11:15 - 12:05 MWF
12:30 - 1:20 MWF
1:45 - 2:35 MWF
2:50 - 3:40 MWF
Lectures and discussions cannot be scheduled on T or R from 12:30 - 1:20
For classes that have two 75-minute classes a week:
8:00 - 9:15 T/R
8:40 - 9:55 M/W (Junior & Senior seminars only)
9:30 - 10:45 T/R
11:00 - 12:15 T/R
12:15 - 1:30 M/W (Please Note, students will not be able to register for M or W 1:30-4:15 courses)
1:30 - 2:45 T/R
2:50 - 4:05 M/W or MWF
3:00 - 4:15 T/R
7:30 - 8:45 M/W
For classes that have one meeting a week:
1:30 - 4:15 any day (M - F) (Please Note, students will not be able to register for M/W 12:15-1:30 courses)
7:30 - 10:25 M, T or W
Three-hour classes may be scheduled from 7:30 - 10:25 p.m. on Mondays, Tuesdays, and Wednesdays. 75-minute classes may be scheduled from 7:30 - 8:45 p.m. on Mondays and Wednesdays. Screenings may be scheduled on Monday, Tuesday, and Wednesday evenings. Evening classes on other nights must be approved by the dean of the faculty or designate. Athletic contests will not be scheduled on Monday evenings.
Examinations outside of Class Time
Mid-term examinations given outside of class should be scheduled on Thursday at 7:30 p.m. or Friday at 2:30 p.m. whenever possible. Faculty scheduling mid-terms on Monday, Tuesday, or Wednesday evenings must offer alternate examination times to students who have a regularly scheduled class or screening on one of those evenings.
Fifty minute discussions may be scheduled within a 75 minute period on Tuesday or Thursday; however, those scheduled for the first half of Tuesday or Thursday afternoon should be held from 1:55 - 2:45 to help relieve lunchtime congestion in the dining halls.
Screenings may be scheduled on Monday, Tuesday and Wednesday evenings. Students who have legitimate conflicts (exams, athletic contests) with a scheduled screening may request to view the screening at an alternate time, i.e. through the Media Services reserve holdings.
Any time changes to courses after the completion of Banner data entry require approval from the department chair.
Departments must schedule their courses so that no more than approximately 50 percent of lecture sections are offered during the "prime time hours:" Mon-Wed at 9:05, 10:10, and 11:15; and Tu-Th at 9:30 and 11:00 and Mon-Wed 8:40.
Departments are prohibited from scheduling discussion sections during the "prime time hours." Discussion sections should be scheduled at 8:00 am, on Fridays, in the afternoons, or at 7:30 p.m. on evenings on which classes are held. Language drills and 4th hours may be scheduled during the "prime time hours."
Departments must offer 1 out of 11 of their lecture sections in the 8:00 a.m. Mon-Wed-Fri and 8:00 Tu-Th time blocks (no change from current policy). Departments that offer multiple-section courses with an enrollment of primarily first-year students are encouraged to schedule at least one of the sections at 8:00 a.m.
In order to reduce conflicts with afternoon laboratories and discussion sections, departments are encouraged to schedule high-enrollment 100-level lecture courses in the mornings.
50-minute and 75-minute classes may not be scheduled in ways that cut across two standard time blocks. Each department may offer one 12:15-1:30 class each semester.
Classes that meet five days a week must be scheduled so that they fully utilize two of the standard time blocks, rather than spreading across three time blocks.
Courses with two or more distinct lecture sections offered in the same semester must be scheduled so that all lecture sections meet at different times.
Classes schedule on M/W at 8:40 should be reserved for 0300 & 0400 level courses.
Sections are identified by letters A - L, beginning with A.
Additional course meetings of these classes (discussions, drills, labs, screenings) are identified by letters Z - M, beginning with Z.
Winter Term Guidelines
Classes should meet at least 8 hours/week. It is preferable that classes meet 4 times a week in 2-hour time blocks, but it is also acceptable for classes to meet, at a minimum, 3 times a week
Classes meeting only three times may not meet for three consecutive days.
There are three standard time blocks for Winter Term classes, each of them on all five days of the week:
8:15 a.m. - 10:15 a.m.
10:30 a.m. - 12:30 p.m.
any combination of hours between 1:00 p.m. - 4:00 p.m.
Please try to schedule courses using these standard time blocks, for example 4 days a week in one of the morning time slots, or three days a week in the afternoon time slot.
Some intensive courses will meet for both standard time blocks in the morning.
Evening classes follow the same rules as found above for Fall and Spring Terms.
Complete the Supplemental Scheduling Information (SSI) form and return it to the Course Scheduling Office.
If additional audio-visual (AV) equipment or staffing is required, it is important that you contact Media Services directly, email firstname.lastname@example.org or ext. 2200. Consult the Media Services information available on the Web for a list of rooms with permanent projection capabilities before you request a specific room. Most AV equipment is moved from room to room in response to the needs expressed in a given semester. It is not safe to assume that a room will have the same equipment it contained last semester.
All films and videos must be ordered or reserved through Patty Hornbeck, of Library and Information Services, ext. 2268.
Requests for additional furniture, portable blackboards, lecterns, etc., should be submitted to the Course Scheduling Office, ext. 5069, and not directly to Facilities Services.
Priority Guidelines used by the Course Scheduler
- Courses with special or technical needs, such as lab equipment or computer labs, will receive priority for rooms with equipment that meets those needs, and will be scheduled first.
- Number of students enrolled will determine the size of room in which course is scheduled.
- Particular room style needs (seminar, lecture, auditorium) will be considered next.
- Where needs are identical, preference for a particular room or time slot will be given to departments that adhere to the scheduling guidelines stated above.
Scheduling other activities
If you need to schedule an activity directly related to a course: a film for class; an extra discussion session; a lecture for class; etc., in a classroom or non-classroom facility, contact the Course Scheduler via email or x5069.
If you need to schedule a non-course related activity: a lecture, meeting, etc., contact the Events Scheduler using the on-line "Request a Room Reservation" form. The link to this form is http://blogs.middlebury.edu/events/online-forms/event-request/. The link can also be found at the Events Scheduling and Information Office home page or at the "Events at Middlebury" calendar page.
If you are scheduling a film, a video, or anything else for your class that requires the use of AV equipment, you should first schedule the room with the Course Scheduler, and then email Media Services at email@example.com or call ext. 2200 to discuss your requirements for AV equipment or service. You will be contacted within two hours or by the next business day if outside normal business hours.