Middlebury

 

9. Recordkeeping

 

9.1 Accident Investigations

Accident investigations will be conducted by the immediate supervisor with assistance from other personnel as necessary.

9.2 Accident Reports

Accident reports will be written by the supervisor and retained in Human Resources.

9.3 Exposure Records

Exposure records for hazardous chemicals and harmful physical agents will be maintained for 30 years per 29 CFR 1910.20.

9.4 Medical Records

Medical records for employees exposed to hazardous chemicals and harmful physical agents will be maintained for the duration of employment plus 30 years per 29 CFR 1910.20.

9.5 Material Safety Data Sheets

The College will retain a copy of each Material Safety Data Sheet (MSDS) for a laboratory chemical that is sent by the manufacturer, and will make a reasonable effort to obtain an appropriate MSDS for all other commercial laboratory chemicals.

MSDSes for substances used in laboratories will be filed in a central file in the Laboratory Stores. It is intended that an electronic version of these MSDSes will eventually be made available over the College’s network.

Individual laboratories will maintain a file of MSDSes for chemicals in use in the laboratory that is available for inspection at all times the laboratory is open. As an alternative to paper copies, these MSDSes may instead be made available electronically.

MSDSes for substances used in laboratories will be retained for 30 years after the material is no longer in use or on site.

9.6 Records of Employee Training

Records of employee training will be maintained for the duration of employment.