COVID-19: Essential Information

Coordinator Instructions for Add/Drop

Adding Courses

We are no longer using add cards, drop cards, and fifth course cards.  Please recyle all of your paper cards.

To add a course, a student must ask the faculty member for an “Instructor Approval” waiver.  The faculty member can add the approval in BannerWeb or you can add the approval in Banner using SFASRPO.  Once the approval has been entered, then the student can register for the course.

Instructions for entering “Instructor Approval”

  • Go to Banner
  • Enter SFASRPO
  • Enter student ID #
  • Enter term –  e.g. 202190 for Fall 2021
  • Click on Permit                       
  • Select Instructor Approval (XINSTAPP) and click OK
  • Enter course CRN
  • Click Save

Important Notes

  • Remember to enter approvals for all sections of the course (lecture, lab, discussion, drill, screening)
  • The “Instructor Approval” overrides all restrictions except time conflicts

Time Conflicts

Students are required to obtain permission from both faculty members whose courses over-lap before registering.  Faculty can now enter a time conflict waiver in BannerWeb.  If approved by your faculty member, you can also enter a time conflict waiver for the student in SFASRPO.

Instructions for entering "Waive Time Conflict"

  • Go to Banner
  • Select SFASRPO
  • Enter student ID #
  • Enter term –  e.g. 202190 for Fall 2021
  • Click on Permit
  • Select Waive Time Conflict (TIME) and click OK
  • Enter course CRN
  • Click Save

Auditing

Faculty should email their approval for a student to audit their course to our office.  We will then add the course to the student’s schedule.

Fifth Course

  • Seniors:  Must contact the instructor for approval to take the course. Once the Instructor Approval has been entered in Banner, the student can register for the course.
  • Sophomores – Juniors:  Requests to take a 5th course are managed by the Student Life Deans.  Instructions are located on their webpage 'How do I Request to Add a Fifth ClassOnce we receive email confirmation from the dean that the 5th class has been approved, we will then add it to the student's schedule.
  • First Year Students:  First year students may not take a fifth course.

Dropping Courses

Students can drop courses in Banner through the end of the Add period.  After the Add period closes, students must email their advisor and the faculty member for permission to drop the course.  Those permissions should be sent to our office.  We will then drop the student from the course.  After the Drop period closes, students must petition the Administration Committee for approval to drop a course.

Office of the Registrar

Service Building
Middlebury, VT 05753
Phone: 802.443.5770
FAX: 802.443.2030
registrar@middlebury.edu