Coordinator Instructions for Registration

We are no longer using add cards, drop cards, and fifth course cards. Please recycle all of your paper cards.

Adding Courses

To add a course, a student must ask the faculty member for an “Instructor Approval” waiver. The faculty member can add the approval in BannerWeb or you can add the approval in Banner using SFASRPO. Once the approval has been entered, then the student can register for the course.

Instructions for entering “Instructor Approval”

Go to Banner
Enter SFASRPO
Enter student ID #
Enter term (e.g. 202390 for Fall 2023)
Click on Permit
Select Instructor Approval (XINSTAPP) and click OK
Enter course CRN
Click Save

Important Notes

Remember to enter approvals for all sections of the course (lecture, lab, discussion, drill, screening)
The “Instructor Approval” overrides all restrictions except time conflicts

Time Conflicts

Students are required to obtain permission from both faculty members whose courses over-lap before registering. Faculty can now enter a time conflict waiver in BannerWeb. If approved by your faculty member, you can also enter a time conflict waiver for the student in SFASRPO.

Instructions for entering “Waive Time Conflict”

Go to Banner
Select SFASRPO
Enter student ID #
Enter term (e.g. 202390 for Fall 2023)
Click on Permit
Select Waive Time Conflict (TIME) and click OK
Enter course CRN
Click Save

Auditing

Faculty should email their approval for a student to audit their course to registrar@middlebury.edu. We will then add the course to the student’s schedule.

Fifth Credit

Seniors: Must contact the instructor for approval to take the course. Once the Instructor Approval has been entered in Banner, the student can register for the course.
Sophomores and Juniors: Requests to take a 5th credit are managed by Class Deans. Once we receive email confirmation from the dean that the 5th credit has been approved, we will add it to the student’s schedule.
First Year Students: Students in their first or second semester may not take more than 4 courses.

Registering for 4.5 Credits

Seniors: Must contact the instructor for approval to take the course. Once the Instructor Approval has been entered in Banner, log into Banner and register for the course.
Sophomores – Juniors: Must fill out this request form. The form requires an upload of advisor’s approval, so students must have that before they begin the form. The Office of the Registrar will add them to the class.
First Year Students: Students in their first or second semester may not take more than 4 courses.

Student Requests to Drop a Course

Students can drop courses themselves in Banner 9 until the end of the second week of the semester (or 3rd day of J-term). After that, students should email the course instructor and their advisor to notify them of their plan to drop. Email confirmations should be forwarded to registrar@middlebury.edu. When we have received both confirmations, then we will drop you from the course.

For Fall 2023, the deadline to drop a course is Friday, December 8 at 5:00 p.m. ET.