COVID-19: Essential Information

Faculty Instructions for Add/Drop

New for Fall 2021!

Paper add cards, drop cards, and fifth course cards are no longer used.  Instead, all course approvals and registration are completed in Banner.

Adding Students to your Course

During the Add/Drop period, enter an “Instructor Approval” waiver in Banner to allow students to add your course.

 Instructions for entering “Instructor Approval”

  • Go to your BannerWeb - Faculty Services Menu
  • Select ‘Registration Overrides’
  • At the Term prompt, select the appropriate term e.g., ‘Fall 2021’
  • Search for the student by their 8-digit ID#, if provided, or by First and/or Last Name. 
  • Select “Instructor Approval” from the Override types and select the related Course Section; repeat for all sections of this course for which you have seats available or are willing to allow the student to add. Then click Submit.
  • Confirm your Student and Approvals by clicking the second ‘Submit’ button.

Important Notes

  • The instructor approval overrides all restrictions except time conflicts.  See below for approving time conflicts.
  • Remember to enter approvals for all sections of your course (lecture, lab, discussion, drill, screening).
  • The instructor approval waiver will override your maximum course capacity, so you should keep track of all approvals you grant to stay in line with your class size.

FYs need Alternate PINs

All first-year students need an alternate PIN to make changes to their schedule during add/drop.

ALT PINs are listed in BannerWeb on your Current Advisee List link.

Time Conflicts

Students cannot add two courses to their schedule that begin or end at the same time.  This comes into play with 1:30 pm start and end times and for students who register for more than one Independent Study or Senior Thesis.

Students are required to obtain permission from both faculty members whose courses over-lap before registering.  If approved, enter a "Waive Time Conflict" override for the student in Banner.

Instructions for entering a time conflict waiver

  • Go to your BannerWeb - Faculty Services Menu
  • Select ‘Registration Overrides’
  • At the Term prompt, select the appropriate term e.g., ‘Fall 2021’
  • Search for the student by their 8-digit ID#, if provided, or by First and/or Last Name.
  • Select “Waive Time Conflict” from the Override types and select the related Course Section. Then click Submit.
  • Confirm your Student and Approvals by clicking the second ‘Submit’ button.

Auditors

Please email registrar@middlebury.edu with your approval and we will add the audited course to the student's schedule.

Dropping Students from your Course

Students can drop courses in Banner through the end of the Add period.  After the Add period closes, students must email their advisor and the faculty member for permission to drop the course.  Those permissions should be sent to our office.  We will then drop the student from the course.  After the Drop period closes, students must petition the Administration Committee for approval to drop a course.

Accessing Banner 9

You can access Banner 9 by clicking here

Office of the Registrar

Service Building
Middlebury, VT 05753
Phone: 802.443.5770
FAX: 802.443.2030
registrar@middlebury.edu