Next steps on the Incentive Separation Plan

February 5, 2019

Dear Colleagues:

Yesterday, you heard from President Patton about our progress with workforce planning. We know that the decisions arising from this process have been long-awaited, and we appreciate your continued patience. While this process has been difficult for many, we are confident that the collective input, defined future states, and analyses will put the Institution on a trajectory to meet the challenges in higher education and to fulfill Middlebury’s mission.

At this time, we want to inform all staff that we are beginning the incentive separation plan (ISP) this week. As we have shared in the past, the ISP is a voluntary incentive program that will be offered to individuals in positions that have been identified for reduction. In all, we have identified more than 150 such staff positions across the institution. However, due to our active management of backfills over the past year, the vast majority of those positions are vacant. Of the 150, only about 50 full and part-time staff positions (equating to approximately 42 full-time equivalent positions) currently occupied are eligible for the ISP.

At the Middlebury Institute, the academic administration has identified 17 currently occupied faculty positions for reduction.

We anticipate meeting with the impacted staff and Institute faculty members this week. As several of the positions have multiple incumbents, more individuals will be involved in these meetings than ultimately will be able to accept the ISP.

We are working with our fellow senior leaders, HR representatives, and managers across the institution to conduct the incentive separation discussions. Here is an overview of the workforce planning communications and meetings that will take place this week:

  • Monday, February 4: President Patton sends workforce planning email.
  • Tuesday, February 5: Leadership Alliance meets to discuss workforce planning.
  • Wednesday, February 6: VPs meet with their managers to answer questions, etc.
  • Thursday, February 7 and Friday, February 8: Managers hold individual ISP conversations.
  • Friday, February 8: Eligible employees receive ISP applications.

We will be following up with details for those who are directly affected so they understand their options, available support, and key dates for decision making over the next three months, beginning March 11, when applications to participate in the ISP are due. We ask that everyone remain mindful of the challenging conversations being held during this time. We appreciate everyone’s willingness to give space and time to those affected.

We will be in touch later this month with an overview of our future state, including the process we will use to rebalance our workloads and priorities. Thank you again for your collaboration and commitment to Middlebury.

With appreciation,

David Provost
Executive VP for Finance and Administration

Karen Miller
Vice President for Human Resources and Chief Risk Officer

Office of Finance

 

The Office of Finance supports financial management across Middlebury’s schools and programs. It oversees the institution’s annual budget-setting process, short- and long-term financial forecasts, payroll, investments, debt, and cash management. In addition, the office manages business services, and the institution's business information systems.

Alberto Citarella is the Associate Vice President for Finance and Assistant Treasurer. 

If you are a student or parent with a question about student billing, financial aid, or student health insurance, please contact the Office of Student Financial Services at (802) 443-5158 or sfs@middlebury.edu