COVID-19: Essential Information

Holidays

There are two types of holidays: Regular Holidays and Floating Holidays. See the Holidays section of the Employee Handbook.

When a holiday falls on a Saturday it will be observed on the preceding Friday. Holidays falling on Sunday will be observed on the following Monday.

What's a Floating Holiday?

Floating holidays include Memorial Day, Independence Day, and Labor Day. Some college offices remain open on floating holidays. Subject to the staffing needs of individual departments, a staff member may or may not be required to work on a floating holiday. Eligible staff who do not work on a floating holiday should report their regularly scheduled hours as CTO. Staff must receive prior approval from their supervisor to work on a floating holiday if their office is closed.

Who's eligible for a Floating Holiday?

Full time and Part time benefits eligible staff are eligible for floating holidays.

How do I enter Floating Holidays in Oracle?

All eligible staff enter Floating Holidays as CTO in the absence module of Oracle in order to be paid for a day that they are normally scheduled to work.

What's a Regular Holiday?

Regular holidays include New Year's Day, Martin Luther King Day, Thanksgiving Day, the Friday after Thanksgiving, and Christmas Day, and up to 4.5 additional days associated with Christmas and New Year's Day. The schedule will be made available to the college community by Human Resources in the fall of each year. The intent of regular holiday pay is to maintain a staff member's regular pay when their schedule is impacted by office closure.

Who's eligible for Regular Holidays?

Eligibility: Full time and part time benefits eligible staff are eligible for Regular Holidays.

Administration: Eligible Staff will receive holiday pay for the designated regular holidays that fall on their regularly scheduled days of work. For example, if a staff member's regular schedule does not include Friday, they would not be paid for the Friday after Thanksgiving. To do so would effectively pay the staff member more than they would earn in a typical week.

Entering Holiday Time

EARN MIDD Holiday should be entered in Oracle time cards for any regular scheduled hours that benefits eligible hourly (non-exempt) staff are not working due to the regular holiday schedule.   

EARN MIDD Holiday Worked should be entered in Oracle time cards by any hourly (non-exempt) staff who work on a designated regular holiday.  This will pay time and a half to any staff member working on a holiday and may be earned in addition to Holiday pay (for benefits eligible staff).

Supervisors should ensure that employees are entering their time correctly.

ALL ENTRY BELOW MUST BE MADE IN ORACLE TIMECARDS

Worked on Regular HolidayDid not work on Regular Holiday

Salaried Staff

No action.No action.

Hourly Staff -Benefits-eligible

Enter EARN MIDD Holiday for any hours you would normally have worked,
AND
Enter EARN MIDD Holiday Worked for the hours you actually worked.*
Enter EARN MIDD Holiday for any hours you would normally have worked.

Hourly Staff -Non benefits-eligible

Enter EARN MIDD Holiday Worked for the hours you actually worked.*No action.
Snow Bowl and Rikert Seasonal EmployeesEnter Regular hours for the hours you actually worked*No action.

Middlebury
Human Resources
Marble Works
152 Maple St.
Suite 101
Suite 203 (Benefits)
Middlebury, VT 05753
Phone: 802-443-5465
Fax: 802-443-2920
Benefits Fax: 802-443-2058