Please complete these steps in Workable as soon as you are ready to make an offer to a staff candidate and/or hire a student employee.

This process will automate the coordination with our Human Resources department regarding the job offer. You should begin this process as soon as you have identified the candidate/student employee, but BEFORE you notify the candidate/student employee that you wish to hire them.

  • Log in to Workable.

  • Click on “Jobs” from the top toolbar.

  • You will see a list of positions that are posted along with the associated candidate pipeline. 

Make an Offer – Staff/Adjunct Faculty 

  1. Move the candidate to the “Compensation Review” stage in the Pipeline. 

  2. Scroll to the Hiring Details section at the bottom of the candidate profile. 

  3. Enter grade 

  4. Enter skill matrix assessment 

  5. Add a comment to the candidate profile and tag (using the @ symbol) your HR Business Partner. 

  6. The HR Business Partner or Compensation Specialist will add an approved hiring range to the Hiring Details section of the candidate profile. 

  7. Make offer to candidate. 

  8. If candidate accepts the offer, move the candidate to the “Offer Accepted” stage in the pipeline. 

  9. Scroll to the Hiring Details section of the candidate profile and complete the fields.

  10. Add a comment to the candidate profile and tag (using the @ symbol) your HR Business Partner to notify them that the hiring details are complete.  The HR Business Partner will complete the remaining steps in the hiring process for the candidate that you are hiring. 

Make an Offer – Student Employee 

  1. Move the student to the “Student Hired” stage in the pipeline. 

  2. Scroll to the Hiring Details section of the candidate profile and complete the following fields: 

    • Requested start date 

    • Department 

    • Position Title 

    • Who will approve the time card 

    • Work location 

    • Weekly working hours 

  3. Add a comment to the candidate profile and tag (using the @ symbol) your HR Business Partner to notify them that the hiring details are complete. The HR Business Partner will complete the remaining steps in the hiring process for the candidate that you are hiring. 

Notifying Your Other Applicants

  • When an applicant is no longer under consideration or when a hire is made, use the red hand to “disqualify” the candidate(s). 

  • Choose a reason (selecting “Other” will provide a list of more reasons to choose from.) 

  • It is important for reporting purposes that we move candidates through the pipeline as they proceed and that we disqualify candidates (and provide a reason for disqualification). 

  • Each stage of the pipeline will present you with different disqualification reasons.  

  • Applicants that have been disqualified from a job will continue to be visible and can be reverted to active candidates at a later date.  

When you have assigned a status for each of your other applicants, please notify your area’s HR Business Partner. Then we can close out your posting.