Generally, nonresident aliens who receive any type of payments, e.g., salary, stipend, honorarium, scholarship, etc. are required to file a Federal Tax Return. For information on the different kinds of income see this article. The only exception is if the only type of payment received is in form of wages and these wages are less than $3,900 for 2013, no Federal Tax Return needs to be filed. Most states, including Vermont, California, Massachusetts, and the District of Columbia, also require you to file a tax return. See here for more information on State returns.
In addition to the Federal Tax Return (Form 1040NR or Form 1040NR-EZ), every nonresident alien on a F, J, M, or Q visa needs to file Form 8843. If you do not have to file a federal tax return, but are a nonresident alien on a F, J, M, or Q visa, you and your dependents on a F, J, M, or Q visa each need to send Form 8843 to the IRS. You do not need a social security or individual taxpayer identification number to do so. The federal tax return preparation software the college provides for free to you, FNTR, prepares Form 8843 for you or you can wait for the Tax Office's email in late spring which will give you access to Form 8843 for yourself only.
Non-resident Alien Federal Tax Software
FNTR is a web-based tax return preparation system designed for nonresident alien students, scholars, trainees, researchers, and other educational visa holders to aid in preparing their U.S. federal income tax return (Form 1040NR-EZ or Form 1040NR with the instructions for NR-EZ or NR) and/or Form 8843.
Middlebury College and the Monterey Institute of International Studies provide this software to all students, scholars, and visitors free of charge.
IMPORTANT: Do NOT use TurboTax or most other preparation software for your federal tax return. These software do NOT support Form 1040NR which you have to use as a nonresident alien for tax purposes.
NOTE: If you are a resident alien for tax purposes, you can not use FNTR. You will need to fill out Form 1040 or 1040-EZ the same as a U.S. Citizen. If you received a Form 1042S from the college but you are a resident alien, go to this webpage which will explain what to do.
DOCUMENTS you need to prepare your federal income tax return:
- I-20 or DS-2019 or other visa status form if applicable
- Social Security Number (SSN) or Individual Taxpayer Identification number (ITIN) if applicable for yourself and your child if the child is a U.S. citizen or resident alien for tax purposes
- Form W-2 (employment income) if any
- Form 1042-S (treaty employment income or scholarship income) if any
- Form 1099G (state tax refund from previous year) if any
- Form 1099MISC if any
- Note that even if you received a Form 1099INT or 1099DIV, or 1042S with interest income, interest income does not need to be reported by non-resident aliens. If you use FNTR do not report interest or dividend income at all, if you choose to use Form 1040NR you should disclose the exemption in item L on page 5
- Checking account information, i.e., account and routing number for direct deposit of tax refund if any.
What to do to claim BUSINESS EXPENSES:
- Only individuals who provided a service can deduct business expenses, e.g., faculty, lecturer, performer. A student working for the College in student employment cannot deduct business expenses
- Only business expenses related to the U.S. activities which were not paid by your employer directly and were not reimbursed to you can be deducted
- Examples of business expenses: books/supplies for classes taught, all travel expenses related to coming to the College to teach or give a lecture and returning home (if you came to the U.S. for less than one year) such as mileage, tolls, parking, bus fare, taxi fare, train fare, airfare, SEVIS fees
- If you are eligible to take the business expense tax deduction, FNTR will fill out Form 2106-EZ.
What to do to claim the CHILD TAX CREDIT:
- Check out Publication 972 on page 4-7 for further explanations and definitions
- The most important condition is that the child is a U.S. Citizen, National, or Resident Alien (unless adopted).
What to do to COMPLETE your federal income tax return:
- Sign and date the return (from FNTR)
- Sign Form 8843 if on a F, J, M, or Q visa (from FNTR)
- Sign Statement regarding scholarship if any (from FNTR)
- Sign Form W-7 if you don't have SSN or ITIN yet
- Attach Copy B of each Form W-2 if any
- Attach Copy C of each Form 1042-S if any
- If you owe money, make a check or money order payable to "United States Treasury", include your SSN or ITIN on your check (see here for more information on how to pay taxes to the IRS)
- Make a copy of the entire package and keep it for three years
- Mail the return and Form 8843 to "Department of the Treasury, Internal Revenue Service, Austin, TX 73301-0215, USA" on or before April 15 if you received wages or salary. If you only received scholarship or only need to send Form 8843, the information needs to be sent on or before June 15 to the same address.
- If you are due a tax refund and you are a Nonresident Alien, it will take up to 6 months to receive the refund. If you do not receive your refund within 6 months, check the IRS's website.
- If you are a green card holder, Resident Alien or U.S. citizen, you should receive your refund within six weeks.
List of a few COLLEGE NOTARIES:
Jane Aube x5790
Nicole Chance x5745
Marguerite Corbin x5209
Jean Kelty x5503