Middlebury

 

Payments to Degree Students

Below are the most common types of payments made on behalf of or to U.S. citizens, green card holders or resident aliens for tax purposes who are degree students (for a discussion of treatment of payments to non-resident aliens see the Foreign Nationals section):

Remember, that a payment might require documentation.

Financial Aid
Internship Support
Fellowships
Senior Work Funds
Wage
Travel Funds
SEVIS Fees
Deans Grants
Health Insurance
Travel to Conference
Prizes
Gambling Winnings
Payments made for Activities Abroad
Payments made from Student Organization Funds
Expense Reimbursement for Consulting Class

Financial Aid

... is defined as Qualified Aid = Tuition and Required Fees. For Middlebury College this means tuition is a percentage of the comprehensive fee (as defined by the Bursar's Office) + Student Activity Fee + Physical Education Fee.  For the Monterey Institute this includes Tuition + Student Activity Fee + Technology Fee;

... is defined as Non-Qualified Aid = all payments received through the Accounts Payable Department and all aid that is not Qualified Aid;

... is processed through the Financial Aid offices in Middlebury and Monterey.  Financial Aid is first applied towards tuition and required fees.  It is then applied towards room and board unless it is specifically for travel, internship support etc. Any funds left are returned to the student via a refund check;

... is NOT taxed by the College / Institute;

... is reported by the College / Institute on Form 1098T in Box 5 and send to you and the IRS;

... is reported by you on Form 1040 or 1040EZ. Only the non-qualified portion of financial aid might be taxed.

Internship Support

... is processed through the Career Services Office in Middlebury and individual departments in conjunction with the Financial Aid Office in Monterey.  Payments to students are made via checks;

... is NOT taxed by the College / Institute;

... is reported by the College / Institute on Form 1098T in Box 5 and send to you and the IRS;

... is reported by you on Form 1040 or 1040EZ.

NOTE: Internship support through the New Millennium Internship Fund goes directly to the local corporation that hires a Middlebury Intern. The local corporation is then responsible for any reporting and withholding of the monies distributed to the intern by them. The College does not report nor withholds on those funds.

Fellowships

... include, but are not limited to, visa fees, mileage, car rental, gas for car rental, toll, parking, air fare, train fare, bus fare, taxi fare, hotel, housing, utilities for housing, hospitality, meals, site visits, special events, conference registration, office supplies, postage, photocopies, printing, binding, per diem payments;

... are processed through individual departments in Middlebury / the Institute.  Payments of per diems and reimbursements are made via checks, all other cost are generally paid directly to airline, housing, etc.;

... are NOT taxed by the College / Institute;

... are reported by the College / Institute on Form 1098T in Box 5 and send to you and the IRS;

... are reported by you on Form 1040 or 104EZ.

Senior Work Funds

... are processed through the Dean of College Office in Middlebury and individual departments.  Payments to students are made via checks;

... are NOT taxed by the College / Institute;

... are reported by the College / Institute on Form 1098T in Box 5 and send to you and the IRS;

... are reported by you on Form 1040 or 1040EZ.

Wage

... see the section on payments to employees.

Travel Funds

... are processed through the Financial Aid offices in Middlebury and Monterey or through individual departments.  Usually, airplane tickets etc. are purchased by the College / Institute on behalf of students directly. Sometimes, students or parents are reimbursed for some travel expenses via Accounts Payable check;

... are NOT taxed by the College / Institute;

... are reported by the College / Institute on Form 1098T in Box 5 and send to you and the IRS;

... are reported by you on Form 1040 or 1040EZ.

SEVIS Fees

... are processed through the International Student and Scholar Services Office in Middlebury or Monterey.  Usually, the SEVIS fee is paid directly by the College / Institute via credit card on behalf of the student / fellow;

... are NOT taxed by the College / Institute;

... are reported by the College / Institute on Form 1098T in Box 5 and send to you and the IRS;

... are reported by you on Form 1040 or 1040EZ.

Deans Grants

(for Immediate Living Expenses, etc.)

... are processed through Commons Offices at the College and paid to students via checks;

... are NOT taxed by the College / Institute;

... are reported by the College / Institute on Form 1098T in Box 5 and send to you and the IRS;

... are reported by you on Form 1040 or 1040EZ.

Health Insurance

... is processed through the Financial Aid offices in Middlebury and Monterey and paid directly to the provider;

... is NOT taxed by the College / Institute;

... is reported by the College / Institute on Form 1098T in Box 5 and send to you and the IRS;

... is reported by you on Form 1040 or 1040EZ.

Travel funds for Conference Presentation / Poster based on research work at Institute / College

... are processed through the academic departments at the College and the Institute and paid to students via checks or paid directly to the provider;

... are NOT taxed by the College / Institute;

... are NOT reported by the College / Institute as they are considered reimbursable under the accountable plan rule;

... are NOT reported by you on Form 1040 or 1040EZ.

Prizes

... are processed through Commons Offices at the College and individual departments at the Institute and paid to students via checks;

... are NOT taxed by the College / Institute;

... are reported by the College / Institute on Form 1099MISC in Box 3  if more than $600 and send to you and the IRS per IRC 6041;

... are reported by you on Form 1040 or 1040EZ even if smaller than $600 per IRC 74, Treasury Regulation 1.74-1(a)(2).

Gambling Winnings

... include, but are not limited to, winnings from lotteries, raffles, horse races, and casinos. They include cash winnings and also the fair market value of prizes such as cars and trips;

... are processed through Commons Offices at Middlebury College and paid to students via checks;

... are NOT taxed by the College / Institute;

... are reported by the College / Institute on Form W-2G if more than $600 and the ppayout is at least 300 times the amount of the wager and send to you and the IRS;

... are reported by you on Form 1040 or 1040EZ even if smaller than $600.

Payments made for Activities Abroad

... are treated just like payments made in the U.S..


Payments made from Student Organization Funds

... are processed through Accounts Payable Offices at the College / Institute and paid to students via checks;

... are NOT taxed by the College / Institute as these payments are funded through the student activity fee;

... are NOT reported by the College / Institute on any IRS Form as they are funded through the student activity fee;

... are NOT reported by you on Form 1040 or 1040EZ.

Expense Reimbursements for Consulting Class

... include, but are not limited to, mileage, car rental, gas for car rental, toll, parking, travel meals, hospitality, conference registration, memberships, publications, telephone expense, office supplies, postage, photocopies, printing, binding;

... are processed through Accounts Payable and paid to students via checks, students need to submit original receipts and signed check request;

... are NOT taxed by the College / Institute on behalf of the IRS or by the IRS;

... are NOT reported by the College / Institute on any tax form as they are reimbursements under the accountable plan rule;

... are NOT reported by you on Form 1040 or 1040EZ.