Cost Sharing and Matching
If your grant proposal includes a cost-sharing ("matching") commitment, you must indicate on the blue Internal Endorsement Form what College Funds will be charged for these costs if your proposal is approved. The budget administrators for all designated Funds must sign the blue Internal Endorsement Form or provide separate memos indicating that they accept this cost-sharing commitment.
The Matching Fund
There is a College fund to assist with cost-sharing on equipment and faculty research grants. The Dean of Curriculum (in consultation with the Dean for Faculty Development and Research) administers this fund; contact Franci Farnsworth for more information. If you have cost-share questions on research proposals, contact Franci Farnsworth (ext. 5889); contact Chuck Mason (ext. 5717) about cost-sharing on institutional projects.
The Sponsored Research Matching Fund is available to assist with cost-sharing on grant proposals for equipment and faculty research. This fund may also be used to assist with maintenance costs for grant-funded equipment and to assist with unanticipated or other unusual expenses of grant-funded faculty research projects.
Requests that have the highest priority are those for research equipment, student stipends, and supplies for research that involves students; other budget items will be considered depending on the nature of the item and demand for matching funds at that time. The fund may not be used to provide cost-share on faculty salaries (or to free up grant funds to pay for faculty salaries).
Faculty members should submit requests for matching funds to the Coordinator of Sponsored Research (Franci Farnsworth) for consideration by the deans.
Faculty members may request maintenance costs for grant-funded equipment for the life of the grant or for three years after the warranty expires. Funds will be committed on the basis of the actual cost of a maintenance contract or a reasonable estimate of the costs to maintain a piece of equipment.
The College recognizes that funds must be committed well in advance of when they will be needed and that not all grant proposals with cost-share commitments will be funded. For that reason the Matching Fund is managed on a multi-year basis. Commitments may exceed the current year's budget (and may in some cases be made from future years' budgets); at the end of each fiscal year, the College puts any unexpended matching funds into a reserve account that can be drawn on in future years if necessary (when there is a heavier demand for cost-share or other matching fund needs).