I was just notified that my grant has been funded! Now what?
What do I do with the award documentation?
Will my award fund everything related to my research project?
If an expense arises that wasn’t included in your awarded budget, you may still be able to charge it to the grant. All expenses charged to a grant must be necessary to achieve the objectives of the approved grant, allocable to that particular project, and allowable under the terms of the grant. They must also be consistent with the way the same costs are treated in like circumstances at Middlebury. Learn more here; contact the Grants Accounting Office for more information.
Can I buy a computer and software with my grant?
Can I buy equipment with my grant?
Who do I contact if I need to buy equipment?
The donor sent a check directly to me. What should I do with it?
Contact the Grants Accounting Office.
Who tracks my grant spending to be sure I don’t overspend?
You do! As Principal Investigator, you bear sole responsibility for monitoring your expenses. Use Banner Web and Hyperion reports to help you stay on track; help and support is available here.
How do I keep track of grant-related expenses?
Use Banner Web and Hyperion reports to help you stay on track; help and support is available here.
Do I need to report grant-related expenses to the sponsor?
The Grants Accountant sends all financial reports to sponsoring agencies. Do not provide any financial information to a sponsor unless you have prior approval from the Grants Accounting Office.
I need something for my project that wasn’t listed in the grant budget awarded—can I charge it to the grant?
What are “allowable” expenses?
All expenses charged to a grant must be necessary to achieve the objectives of the approved grant, allocable to that particular project, and allowable under the terms of the grant. Learn more here.
Who authorizes expenditures posted to my grant?
You do. For more information, click here.
Who signs vouchers and requisitions for grant-related purchases?
Yours is the only signature needed on vouchers or requisitions, unless they are for reimbursements to you. Those documents must be signed by your supervisor.
Does the Sponsored Research Office prepare my grant reports?
No. You are responsible for preparing and submitting all narrative, technical, and annual reports and for meeting the deadlines for those reports. Give the SRO a copy, including any related correspondence. Reports and correspondence related to institutional grants go to CFR. The Grants Accounting Office will prepare all financial reports; don’t provide any financial information to a sponsor unless this office approves it first.
My grant period is ending, but I need more time to finish the project. What do I do?
Can I hire non-faculty Middlebury employees to work on my grant-funded project?
I need to hire a part-time lab technician; will the grant pay for it?
My question isn’t on this page!
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