Mid-Year Returns

Students who were previously withdrawn or are returning from off campus study programs in the Fall term, will be contacted by the College to arrange for housing before they return to campus.  

Eligible students returning in either the Winter or Spring Terms will receive an email message in October/November from the Residential Systems Coordinator (RSC) Karin Hall-Kolts, with details about the housing process and a link to an on-line housing questionnaire. 

Students should review their future term status information posted in Banner Web for accuracy (Personal Information/Future Status).  Only details related to the next term are displayed, i.e. in the Fall only the Winter Term status will be posted.)  Contact the appropriate office (Off Campus Study or Commons) if changes need to be made. 

2019 Mid-Year Return to Campus Move In Dates:

  • Winter Term - Saturday, January 5th, 2019 at 9:00 a.m
  • Spring Term - Saturday, February 9th, 2019 at 9:00 a.m.
The Questionnaire

Once notified, students should promptly complete their questionnaire. The deadline for completing a housing questionnaire for either term (Winter or Spring) is November 8. Students who miss this deadline will still be housed but will not have an opportunity to indicate their preferences.

Students who complete their Study Abroad program at the end of the Fall Term but do not plan to be on campus for the Winter Term (OPTING OUT, Internship, Temporarily Withdrawing), should indicate their decision on their questionnaire.  They must also register for the appropriate course by the Winter Term Registration deadline. 

NOTE: Students who are waitlisted for a course are not officially registered and will automatically be OPTED OUT for Winter Term and not approved to return/be on campus.

Things to Consider
  • Every person returning to campus after being away for the previous term should submit a Housing Questionnaire.
  • Commons Affiliations DO NOT have any bearing on junior/senior housing assignments.  Every attempt will be made to place first-year/sophomore students within their Commons Community. Assignments are made based on the consideration of individual requests weighed against each other as well as the needs of the College.
  • Students returning to campus mid-year are housed by Residential Life in beds that become available as other students depart from campus or complete moves from one location to another; it is not possible to provide a list of those beds.
  • Groups of students hoping to live together, including individuals returning to campus, should complete an End of Term Room Change form.  For details about that process and to access the form see the Room Change website.
  • It is not possible to calculate the chance of being awarded a suite/house or group of rooms together as there are too many unknown factors that continue to change throughout the processes. 
  • Students who return for a Winter Term and have a bed set aside within a housing unit (i.e. Social or Interest House, Superblock, suite, etc.), which is not available at that time should indicate on their questionnaire that they will need temporary housing for the term.
  • Individual rooms which are selected by a Roommate Group during the Fall Term Housing processes which take place the previous spring are not considered a unit as of the end of the Spring Term process, (including Forest sink-mates); any such rooms that open up throughout the year are reassigned by the RSC.
  • Winter Term Vacancies: Students should make every effort to fill vacancies in suites, houses and doubles for the Winter Term. If a group is unable to fill a bed the RSC may temporarily assign the space to other students. In rare cases groups may be required to forfeit the housing unit and be rehoused for the remainder of the year, and the space would be awarded to another group. (See End of Term Room Change information posted on the Room Change website.)
  • Students cannot make housing agreements with other students who are completely vacating a space to move-in, (rooms/suites or houses- including Forest sink-mates). 

    However, if 50% of the original room draw group are remaining in the space, members of a suite or house, or a roommate left behind in a double can and should find someone to fill that space and should provide the details to the Residential Systems Coordinator by the November 8 deadline.
Suites, Houses and Doubles with Vacancies

Students should make every effort to fill vacancies in suites, houses and doubles for the Winter Term. If a group is unable to fill a bed the RSC may temporarily assign the space to other students. In rare cases groups may be required to forfeit the housing unit and be rehoused for the remainder of the year, and the space would be awarded to another group. (See End of Term Room Change information posted on the Room Changes website.)

Members of a suite or house (as long as at least 50% of the original Room Draw group is remaining), or a roommate left behind in a double when a resident departs CAN and SHOULD find a replacement to fill that bed. In these cases, the returning student must have an active status for that term and needs to note this preference on their questionnaire. 

A student representative for the suite/house/double, also needs to send an email to RSC Karin Hall-Kolts with the name, year and ID number of the student filling the spot by the November 8 deadline.

ALL STUDENTS REMAINING IN THE SUITE, HOUSE OR DOUBLE AS WELL AS THE RETURNING STUDENT SHOULD BE COPIED ON THE MESSAGE.