Off Campus Living and Lottery

Updated for 2017-2018 Housing Process. As we transition to the use of a new housing system - StarRez, please be sure to check back frequently as changes to the system may be applied.

Middlebury is a residential college guaranting four years of on-campus housing and requires full-time students to live on campus while they are enrolled. However, the College does provide the option for a limited number of Senior students to apply to live off campus.  In order to provide a fair approach for approving students to live off campus a lottery is conducted in the Spring for the following year. Students may apply as individuals or in groups of up to eight.  Applicants must be free from official college discipline.

Please note that as there is a lottery process, applications are not guaranteed to be approved.  Students should not make any off campus housing arrangements, or sign a lease until they have received final approval from the College.  Making premature arrangements does not ensure approval.  Students approved to live off-campus receive a fee reduction for living, and if they choose, eating off campus. 

Students approved for off campus living must make their own housing arrangements and are required to provide, and update as necessary, details on where they are living and who owns the property.

It is a violation of College policy for students to reside off campus without prior approval.  

Superblock, Social and Interest House House Members

Students who have committed to filling a bed in a campus housing unit, i.e. Social House, Interest House or SuperBlock, are only eligible for off campus living if other students have previously been identified to fill their spot on the roster by the stipulated deadline.

Process
  • Eligible students receive an email from Residential Systems Coordinator (RSC) Karin Hall-Kolts, outlining the process for the upcoming lottery.  Applications must be submitted electronically, in the original Word document format, and sent to Residential Systems Coordinator, Karin Hall-Kolts.  All members of the group must be copied on the submission or the application cannot be considered; this is the group leader's responsibility.
  • Each Spring Term, the College has a lottery to select the students who will live off campus for the following academic year.
  • The total number of students permitted to live off campus is set by the Administration in the Spring Term, and this number will be consistent throughout the following academic year.  In the event that some students living off-campus graduate in February, the College will offer a second lottery in the Fall Term to fill the spots on the list vacated by the graduating students. 
  • Students who are approved to live off campus as of a Fall Term should expect that a year-long rental agreement will be their responsibility for the entire length of the agreement, as there is no guarantee of finding a sub-tenant.  Whenever possible, a student should try to negotiate a lease only for the length of their own need.
  • Students are approved for an academic year and those approved for off campus living in a Spring Term must notify the RSC by the posted deadline if they wish to return to on-campus housing in the following fall.  In such cases failure to meet the deadline will block the student from participating in other housing processes and the student will be housed during the Summer Draw Housing process.
  • Students who plan to continue living off campus for the following academic year do not need to participate in the lottery and will automatically have their off campus living record extended.  However housing fee reductions will not be applied to a student's bill until all required paperwork is submitted: contract, commitment, local residence and landlord details, etc. 
Lottery

There is a lottery held in the Spring Term for (full-time) students wishing to apply for off campus beginning in the subsequent Fall Term.  View the right sidebar for details.

Students who have received final approval for Special Student status are required to live off campus and are not a part of the lottery.  Students who are planning to be Special Students but have not yet received final approval are encouraged as a back-up to participate in the lottery process. 

All students approved to live off campus are required to complete and submit a Commitment form and an Off-Campus Contract. All Off-Campus students are required to provide landlord contact information to the RSC as well as their local off campus housing location and phone number.  They are also obligated to enter and update their address and phone information in SSB as needed. This is as much for security concerns, as it is to maintain lines of communication between students and the College. Students who fail to do so may be required to move back into on-campus housing. Special and 9th Semester Students are also expected to complete those Off Campus Housing forms.

Off-Campus Accountability

Students will be held accountable for policy violations that take place between the time they first arrive on campus to begin their Middlebury program and their graduation, or the College's confirmation of their withdrawal. Conduct that takes place on or near Middlebury College premises or property; occurs at or in connection with a Middlebury College-related event; or occurs off-campus but adversely affects or could reasonably be expected to adversely affect the Middlebury College community and/or the pursuit of its objectives, is subject to the College disciplinary process. (College Handbook)

Therefore, Middlebury College policy will be enforced when the actions of students residing off-campus or the actions of their guests prompt a community member to contact the College or a law enforcement agent or Middlebury College Public Safety to respond to the residence as a follow up to a complaint or after observing illegal activity.

Housing Fee Reductions

Full-time, Off Campus students receive a fee reduction for their housing which is applied automatically when a student is approved to live off campus.  Fee reduction rates are newly established each year.  The reduction is applied directly to a student's college bill.  All questions regarding fee reductions should be directed to the Student Financial Services office - email - 802-443-5158.

Dining Fee Reduction

As a significant number of students who live off campus continue to eat in the dining halls, the dining fee reduction must be applied for  separately. 

Information about the application process and form are available through Dining Services.  802.443.5244.  Inquiries about meal plan fee reductions should be submitted directly to the Dining Director, Dan Detora.  To facilitate the process please copy RSC Karin Hall-Kolts on those messages.