Middlebury is constantly housing different groups of people:
For example, at the end of each May,
- 1885 underclass students and more than 600 seniors will graduate and move out of their campus rooms.
- 400 relatives and parents of seniors will stay on campus for Commencement.
- More than 2400 beds on campus will be cleaned and prepared for summer programs - many more than once!
- Over 1550 students and faculty will arrive for Middlebury language schools.
- Members of the Facilities, Residential Life and Public Safety Teams all work particularly fast and furiously at this time of year to ensure that moves are timely and efficient, and the buildings are ready before the next occupants arrive.
Therefore, only students with official approval to stay past the posted departure dates may remain on campus. Students are required to vacate their rooms, turn in their room keys and leave campus before the deadline.
Room Check Out Forms:
Students are encouraged to complete a room check form when they move in and out of a residential space. Those who choose not to do so assume responsibility for any subsequent charges related to restoring the space to its prior condition. Check with the office which oversees your residence hall to find out who you should contact about completing a room check out.
When & How to Move Out
NOTE: Students CANNOT stay on campus past the designated move out date. Professors cannot grant approval for a residential extension.
Remember to return all keys to Public Safety before leaving campus!
As you prepare to move out DO NOT place personal belongings in the hallways while packing. These items are a fire hazard and may be removed and disposed of by Facilities Services.
When to leave Campus:
Students may not be on campus outside of the posted dates unless they have received special permission from their commons dean or been invited to participate in an approved college program and their housing records have been updated to reflect that change. Students are required to depart from campus 24-hours after their last exam. Students remaining on campus past official departure dates are subject to College sanctions and fines.
Graduating Seniors and others approved to be on campus for commencement activities: Please help our Custodial teams and Facilities as they prepare for Reunion by vacating your rooms by 11:00 p.m. on graduation night. You must be out of your rooms that night as they will begin to access your rooms at 4:00 a.m. on Monday when they arrive to start their workdays.
Request for Extension (Graduating Seniors Only):
In certain rare circumstances, because of difficult travel plans, a graduating student may need an extension to stay on campus after the deadline. Requests for extensions will only be considered for students with verifiable travel issues requiring a delayed departure to the next morning. A failure to plan appropriately is not considered an approvable reason to stay. Applicants must supply the details of their circumstances through the following BannerWeb form. Approved graduates will be permitted to stay in their room until 12:00 noon on Monday. Please note that there are no campus services provided during this period.
Questions about your room? ... Who to contact:
Contact the Commons CRA or Coordinator overseeing the residential needs of your building. Not sure which commons oversees your residence? - Check go/floorplans.
What to leave:
Dining Services supplies (BE RESPONSIBLE...BRING YOUR DISHES BACK to the dining halls!)
Keys: (return to Public Safety or deposit in a drop box found in any of the Commons offices. Key envelopes are available at each Commons Office.
College furniture: (bed frame, mattress, desk, chair, dresser, trash and recycling bins, etc.)
All stored mattress and frames must be returned to your room or you will be charged (see fines below).
All college furniture within small houses and suites must be returned to the original locations within those spaces.
What to take with you:
Lofts: All lofts and lumber products must be removed. (Unwanted lumber should go to a Drop Zone (see Recycling Section)
Unwanted furniture / clothes / personal belongings (see Recycling Section)
Bicycles: Racks in residence halls and on campus are cleaned out over the summer. Locks are cut and bicycles are removed if they are left. See Recycling Section for what to do with unwanted Bicycles.
ALL Trash must go!
Before you leave, make sure that your room is in good condition. Walls and ceilings should be clean (no sticky tabs left behind please), and rooms should be neat. If you do not leave your room in a neat condition (i.e. no trash, recycling, cinder blocks or non-College furniture), you will be fined $200, plus clean-up costs.
DON'T BE A VICTIM OF THEFT - LOCK YOUR DOOR AT ALL TIMES WHILE YOU PREPARE TO LEAVE AS WELL AS WHEN YOU DEPART FOR THE YEAR
Fines & Replacement Costs
Bed frame: Actual cost of missing bed frame
Key: $100.00 for failure to return key to Public Safety within three days - comprised of $50.00 for the key, work order and processing and $50 for the lock change.
Late departure: $400 per day for failure to leave room and campus on time
Loft: $25.00 for loft removal, plus labor cost
Mattress: $115.00 missing mattress
Messy room: $200.00 for excessively messy room plus labor
Personal Furniture: $25.00 per item plus labor cost
FOR FURTHER DETAILS GO HERE.
Boxes
The Recycling Center has a supply of packing boxes. FREE while supplies last.
End of the Year Recycling
The College has a hard working team on hand to assist students while they make their move out arrangements and try to figure out what to do with the things they no longer need or want. Please visit the Recycling and Waste Management website to find out more about Drop Zones and Special Collection Sites for all those items. Please be environmentally responsible and conscious.
Consider leaving your unwanted, reusable items for The Trunk!
- Pens, paper FLIP FLOPS rubber bands tissue paper green hats elmer’s glue white t-shirts tote bags NORTH FACES Timberlands hockey helmets baseball gloves picture frames bunny ears darth vader masks NALGENES shower caddies earrings sparkly shirts button down shirts cd’s FOLDERS binders SCHOOL BOOKS ribbons tissue paper dustbusters swiffers winter hats scarves blankets beach towels rugs hooks denim skirts cowboy hats markers pens paper clips POST-IT NOTES posters curtains bowls knives HEADPHONES laptops ipods ipads cell phones CELL PHONE CHARGERS desk organizers closet organizers organizer baskets DVD’s laundry bags laundry cards hair straighteners hairdryers combs jewelry organizers video games and the list goes on……………
- But ALL of these items will be sorted out at the recycling center
- So be helpful and put reusable items in the SPECIAL COLLECTION SITES and DROP ZONES!
- Special Collection sites (Beginning May 6th): Unwanted reuseable items. Each site consists of six containers, one for each of the following: clothing/textiles; non perishable food/ health and beauty items; books; small appliances/electronics; batteries; CFL (compact fluorescent) bulbs.
- Drop Zones (Beginning May 13th, look for the green & white signs): All large items such as furniture, carpets, lamps, wood, large appliances, bicycles, cardboard boxes (broken down), and any other reuseable items.
Summer Storage
Storage Options:
1) Student Storage Concessions:
Campus Storage is your on-campus option for summer storage. As the only full-service storage option available we reduce the hassle of moving out while saving you money. Not only do we pick your things up right from your dorm room, we’ll even deliver it to your room in the fall, so everything is waiting for you when you return to campus.
Campus Storage is run by current Middlebury students so support the Middlebury Community and save yourself the agony of moving all of your stuff out and then back in again in just a few short months.
Visit our website for all the information: www.campusstorageonline.com
2) Off Campus Storage Companies:
Several local establishments have storage facilities and a charge a monthly fee for self storage compartments (prices range depending on size of compartment). Students often group together with friends to rent a unit and share the expense. Use the internet and the yellow pages to find local storage unit services.
3) On Campus Storage Options:
The College provides a storage area in the Fletcher Storage Building (including short term storage for those transitioning to summer language programs or employment). Visit http://go.middlebury.edu/storage to register for storage, obtain more info, and to print online labels and forms.
Stored items must be sealed and clearly marked with a completed storage label printed from the storage website.
Access to storage will be strictly limited to the times posted, (see "Hours of Operation" on right side of page.) Getting boxes to storage during the posted hours is a student’s responsibility.
Students may NOT store personal items in residential storage areas during the summer break. Any items left in those areas will be removed and disposed of.
Bike Storage:
Bikes left on campus and collected in the bike sweep will carry a $50.00 charge for their return. Bikes may be stored with the Bike Shop for only $20.00 for the summer. Unwanted bikes may be donated to the Bike Shop - for details email the shop or Public Safety.
Social House Items:
Each House has a designated storage area FOR HOUSE ITEMS ONLY, (NO personal items may be left in these spaces.) The College is not responsible for any items left in social houses.
Interest House Items:
It is the responsibility of each Interest House to pack and store all their House belongings before the TA leaves campus. For questions please check with the Coordinator of the Commons office which oversees your residential space. Failure to store items may result in them being lost or disposed of; replacement costs would be the responsibility of the House/Department.
Super Block storage:
The College DOES NOT supply storage for Super Blocks. If the Supper Block is returning the following year in the same location, contact Karin Hall Kolts to discuss storage options for house items.
Shipping your belongings home
Please ship through Mailing Services because Middlebury College students receive a large discount when using this office.
Monday - Friday 8:30-3:30 at FIC
- Mailing Services will be shipping at our new location, FIC (Freeman International Center). Look for signs at the building for directions. Coming by car? We have a loading dock and the shipping center is only steps away!
- Credit cards only! WE NO LONGER ACCEPT CASH.
- We can ship International.
Mail over the Summer
If you will not be spending the summer at Middlebury College, please be sure to notify businesses and friends of your change of address and remove your name from junk mail lists. Inform your bank, friends and family. Contact credit card companies, magazines, newspapers, catalogs, etc. and change your address or have your name removed from their mailing lists. The best way to do this in on line at their individual web sites.
It is not necessary to fill out a change of address card from the Student Mail Center. All USPS express, first class mail and packages as well as UPS packages will be forwarded to your home mailing address, according to College policy, which may slow down the arrival of your important mail. (Note: graduates may have their mail forwarded to their own address, if different from their home address, by reporting the change to the Alumni Office in Painter at extension 5171.)
Federal Express and DHL will return packages and flats to the original sender as they do not forward.
Junk mail, newspapers and magazine subscriptions will not be forwarded. This mail is recycled, but every year it amounts to a great deal of unnecessary waste. Please help us increase efficiency and reduce waste by updating your subscription address with newspapers and magazines..
Phone numbers you might need:
American Express 800-528-4800
Citibank 800-950-5114
Columbia House (music) 800-457-0500
Columbia House (video) 800-457-0866
Discover 800-347-2683
J Crew 800-932-0043
L.L. Bean 800-341-4341
Land's End 800-356-4444
Newsweek 800-634-6850
Rolling Stone 800-283-1549
Sports Illustrated 800-528-5000
Time 800-843-8463
Victoria's Secret 800-888-1500
If the number is not listed here, try looking on your bill, in the editor's box or below the table of contents of the magazine, on the back of your credit card, or in the catalog. If you cannot locate the number call 1-800-555-1212 and ask for the customer relations department of the company you are trying to reach. (In some areas there may be a fee for this call.)
