COVID-19: Essential Information

Testing for CDL Licensed Employees


Middlebury College values the health and safety of its employees. The College also adheres to DOT requirements for those employees who hold a commercial driver’s license as part of their position responsibilities for travel within the state. Such employees are subject to the controlled substance and alcohol testing rules.

Policy Statement

A driver is forbidden to consume or be under the influence of alcohol within four hours of going on duty, while on duty, or while driving. A driver on duty is forbidden to possess, be under the influence of, or use any Schedule I drug substance, including any amphetamine or formulation of an amphetamine, narcotics or derivatives, or any other substance that makes driving unsafe.

All employees who hold a commercial driver’s license as part of their position responsibilities for travel within the state are required to participate in controlled substance/alcohol testing. This includes testing for pre-employment, random, post-accident, reasonable suspicion, and return to duty testing.

Controlled Substances Testing

Testing is performed by analyzing a driver’s urine specimen. All urine specimens are analyzed for marijuana (THC metabolite), cocaine, amphetamines, opiates (including heroin), and phencyclidine (PCP).

When contacted for testing, the driver will provide a urine specimen, which will be subdivided into two bottles. If the analysis of the primary specimen indicates the presence of illegal, controlled substances, the driver has 72 hours to request the split specimen be sent to another DHHS-certified laboratory for analysis.

If a driver has a positive drug test result, the driver will be interviewed by a Medical Review Officer (MRO) to determine if the positive drug test resulted from the unauthorized use of a controlled substance. If the MRO determines that unauthorized use has occurred, the driver will be removed from safety-sensitive duty, and cannot return to such duties until s/he has been evaluated by a substance abuse professional, has complied with recommended rehabilitation, and has a negative result on a return-to-duty drug test. Follow-up testing to monitor the driver’s continued abstinence from drug use will be conducted.

Alcohol Testing

Drivers who have an alcohol concentration of 0.02 or greater when tested just prior to, during, or immediately following performing safety-sensitive functions will be removed from performing such duties for 24 hours.

Use of vehicles requiring a CDL is prohibited while using alcohol, while having a breath alcohol concentration of 0.04 percent or greater as indicated by an alcohol breath test, and/or within four hours after using alcohol.

Drivers who engage in prohibited alcohol conduct will be immediately removed from safety functions, and cannot return until they have been evaluated by a substance abuse professional and complied with any treatment recommendations.


Physical Examinations

· An employee holding a CDL as part of his/her position description will submit to a medical examination every 2 years. Certain medical conditions may require more frequent physical examinations.


Pre-employment testing for controlled substances

· The College must ask an applicant about previous pre-employment tests or refusals where the applicant did not obtain a job, during two years preceding the applicant’s date of application. If the applicant had any positive tests or refusal, s/he must provide documented completion of the return-to-duty process.

· Prior to the first time a driver performs safety-sensitive functions for the College, s/he will undergo testing for alcohol and controlled substances.

· A controlled substances test may be waived if the driver has participated in a controlled substances testing program within the past 30 days, and while participating in the program either was tested for controlled substances within the past 6 months (from the date of the application), or participated in the random controlled substances testing program for the previous 12 months, (from the date of the application), and the College ensures that no prior employer of the applicant of whom the College has knowledge has records of a violation of the controlled substances use rule of another DOT agency within the previous 6 months.

· If the controlled substance testing is waived, the College will contact the controlled substances program in which the driver participated to obtain:

- the name and address of the program,

- verification that the driver participated in the program,

- verification that the program conforms to part 40 of the title,

- verification that the driver is qualified under the rules, including that s/he has not refused to be tested for controlled substances

- the date the driver was last tested for controlled substances

- the results of any tests taken within the previous 6 months and any other violations

Random testing

· As part of the Champlain Valley Urgent Care consortia, Middlebury College employees with job-related CDLs will participate in controlled substance and alcohol testing. Approximately 50% of Middlebury College drivers will be tested for controlled substances annually. Approximately 25% of Middlebury College drivers will be tested for alcohol annually.

· Such testing is conducted on a random unannounced basis just prior to, during, or immediately after performance of safety-sensitive functions. Upon notification of individuals selected for testing by Champlain Valley Urgent Care, Human Resources will contact the employee(s), who will submit for testing on the date and time given.


Post-accident testing

· Controlled substance/alcohol tests will be conducted after a College employee with a work-specific CDL is involved in or contributed to an accident.

· If a driver is involved in a motor vehicle accident or receives a moving violation within 8 hours of a work-related driving accident, controlled substance and alcohol testing will be conducted immediately. It is the College’s responsibility to ensure that the employee refrains from controlled substance or alcohol use within 8 hours of the violation.

· In order to test under post accident rules, the following conditions must be met:

o a death must have occurred, or

o the driver was cited for some type of moving violation

· If neither of the conditions were met, the testing cannot be done under post-accident rules. If the supervisor has reasonable suspicion that use or abuse contributed to the accident, s/he may have the test performed under reasonable suspicion rules


Reasonable suspicion testing

· A driver will submit to controlled substance/alcohol testing when the College has a reasonable suspicion to believe that the CDL driver has violated the regulations concerning use of controlled substances and/or alcohol.

· Determination that a reasonable suspicion exists must be based on explicit, describable observations concerning the appearance, behavior, speech or odors of the driver. Trained supervisory staff will make such determinations.

· If a breath test cannot be administered, the driver must be removed from performing safety-sensitive duties for at least 24 hours.


Return to duty and/or follow-up testing

· Controlled substance/alcohol testing will be conducted when an employee with a CDL for College purposes has violated the prohibited alcohol standards, returns to performing safety-sensitive duties.

· Follow-up tests are unannounced. At least 6 tests will be conducted within the initial 12 months after a driver returns to duty.

· Follow-up testing may be extended for up to 60 months following return to duty.



Human Resources
Marble Works
152 Maple St.
Suite 101
Suite 203 (Benefits)
Middlebury, VT 05753
Phone: 802-443-5465
Fax: 802-443-2920
Benefits Fax: 802-443-2058