Middlebury

 

Items to Keep In Mind When Revising an Existing Job Description

  • Job descriptions can be updated at any time.  However, well-written job descriptions generally don’t need frequent updating, if the language is broad enough.  Minor changes in specific projects, tasks, budget amounts, and so on do not need to be noted.  Major changes would include adding or changing whole areas of responsibility, usually requiring new skills and knowledge to perform. 
  • Either the supervisor or the employee can request an update to the job description but the supervisor must initiate the process in PeopleAdmin and is ultimately responsible for determining whether an update is warranted.  Consult Human Resources with questions.
  • The employee should be involved in editing or proposing changes to an existing job description.  His or her knowledge of the position should be given serious consideration.  It is important to note, however, that the supervisor is ultimately responsible for defining the job.  
  • Some job descriptions cover more than one person doing the same job.  Changes to the job description would need to be true across the board for everyone doing that same job. 
  • The supervisor must approve and submit  all changes to a job description in PeopleAdmin.
  • As a part of the approval process in PeopleAdmin, the VP must approve all requests for band and level re-evaluations.
  • HR evaluates job descriptions on a monthly basis for changes in placement in the staff compensation program – click here for instructions on how to complete this process in PeopleAdmin info.