COVID-19: Essential Information

Fall Event Guidance

October 5, 2021


The College continues to monitor conditions of the COVID-19 pandemic and follow the latest Centers for Disease Control and Prevention (CDC) and Vermont Department of Health guidance. The transmissibility of the Delta variant among both vaccinated and unvaccinated individuals is a continuing concern. The campus community must remain flexible and ready to respond to changing conditions.
We recommend that those planning events and gatherings on campus consider the following guidelines to reduce the possibility of transmission:
  • Priority will be given to student and student-centered events and activities that contribute to the student experience while keeping participants as safe as possible.
  • Any activities or events (meetings, retreats, workshops, trainings) that can be held virtually should be held virtually. 
  • Large in-person events should be held outdoors when possible. 
  • Face coverings must be worn at all indoor events and should be worn during outdoor events where distance cannot be maintained and/or where sustained or prolonged close contact with others is unavoidable. Please use this guideline when considering any food component to your event.  
  • Check the Campus Status webpage for the latest information about campus activities and operations.
Space availability and resource limitations also frame what events can be scheduled and how they can best happen within these constraints. Please be prepared to work with the Department of Event Management in re-envisioning your event to minimize impact to resources and to evaluate space considerations. This may include the alternative of holding your event in a virtual format. Student focused events remain a priority.


The Department of Event Management is committed to acting as the central facilitator for the planning and execution of successful events on the Middlebury College and Bread Loaf campuses.

By managing campus events as a whole, we evaluate requests and assess service demands in order to advise on the most advantageous dates and venues. We proactively collaborate with event planners and service providers through education of College policies, and by providing accurate and easily accessible information. We strive to provide quality, equitable customer service to the campus community.

The Department of Event Management:

  • Provides guidance in selecting advantageous dates for your event.
  • Identifies locations appropriate for your event needs.
  • Mediates venue and date conflicts between event organizers to achieve a best outcome for the campus community as a whole.
  • Prepares event diagrams for flexible venues.
  • Advises on necessary equipment and support services (Media Services, Catering, Facilities, Public Safety) for the success of your event.
  • Communicates event needs to campus service providers via 25Live Pro event management software.
  • Facilitates planning sessions with event organizers and service providers for complex events.

Community friends & neighbors, due to COVID-19 the campus is currently closed to the general public. We regret that we are unable to host any non-college events at this time.

For future reference, please review College policies on non-college events.