COVID-19: Essential Information

Fall Events Guidance for Student Arrival Period

Aug. 24, 2021


As we prepare for the arrival of students for the fall semester, we continue to monitor conditions of the COVID-19 pandemic and follow the latest Centers for Disease Control and Prevention (CDC) and Vermont Department of Health guidance. Our first priority is always the health and safety of our entire community, and our goal remains to resume as normal operations as possible, with in-person classes, events, and activities. 

Given growing concerns about the Delta variant and its transmissibility among both vaccinated and unvaccinated individuals, we know that we must remain nimble so that we can respond to the latest conditions. For these reasons, we are taking some additional precautions during the student arrival period beginning August 23, and continuing through at least a few weeks after the last groups of students arrive on September 12.

In addition to requirements for full vaccination of faculty, staff, and students except those with approved medical and religious exemptions, event planners must keep in mind that well-fitting face coverings are required in indoor spaces including classrooms, labs, event spaces, and common areas. We also recommend that those planning events and gatherings on campus consider the following guidelines to reduce the possibility of transmission:

  • Priority should be given to student and student-centered events and activities that contribute to the student experience while keeping participants as safe as possible.

  • Any activities or events (meetings, retreats, workshops, trainings) that can be held virtually should be held virtually. 

  • Large in-person events should be held outdoors when possible. 

  • Face coverings must be worn at all indoor events and should be worn during outdoor events where distance cannot be maintained and/or where sustained or prolonged close contact with others is unavoidable. Please use this guideline when considering any food component to your event.  

  • Check the Campus Status webpage for the latest information about campus activities and operations.

For the period of August 16 through the fall student arrival period, any new requests for departmental retreats, workshops, trainings or meetings during this time frame will not be supported. We recommend these activities be held at an off-campus location or virtually. This is due to limited spaces and resources that are being utilized for student supported events such as MiddView, Leader Training and Orientation.

For the fall semester, space availability and resource limitations will also frame what events can be scheduled and how they can best happen within these constraints. Please be prepared to work with the Department of Event Management to re-envision your event to minimize impact to resources as well as work through space limitations, which includes holding your event in a virtual format. As a reminder, student focused events remain a priority.


The Department of Event Management is committed to acting as the central facilitator for the planning and execution of successful events on the Middlebury College and Bread Loaf campuses.

By managing campus events as a whole, we evaluate requests and assess service demands in order to advise on the most advantageous dates and venues. We proactively collaborate with event planners and service providers through education of College policies, and by providing accurate and easily accessible information. We strive to provide quality, equitable customer service to the campus community.

The Department of Event Management:

  • Provides guidance in selecting advantageous dates for your event.
  • Identifies spaces appropriate for your event needs.
  • Mediates venue and date conflicts between event organizers to achieve a best outcome for the campus community as a whole.
  • Prepares event diagrams for flexible venues.
  • Advises on necessary equipment and support services (Media Services, Catering, Facilities, Public Safety) for the success of your event.
  • Communicates event needs to campus service providers via 25Live Pro scheduling software.
  • Facilitates planning meetings with event organizers and service providers for complex events.

Community friends & neighbors, due to COVID-19 the campus is currently closed to the general public. We regret that we are unable to host any non-college events at this time.

For future reference, please review College policies on non-college events.