Certain times of the year have been designated by the College as periods when campus facilities are deemed unavailable and cannot be reserved. Consequently, events cannot be scheduled during these time periods. Generally, these are periods when standing College events occur which take priority over ad hoc events; when College staff is unavailable to support events on campus because of peak workload; or when College staff is unavailable to support events on campus because of planned 'downtime' in support services departments.
Black-out Periods: Scheduling of events on campus is prohibited for all groups, both College groups and non-College groups. This includes Bread Loaf campus. (Small College meetings and department meetings are permitted.)
Grey Out Periods - Scheduling of non-College events or events by non-College groups is prohibited. Scheduling of College events on campus by College groups is allowed (if support services are available). This includes the Bread Loaf campus.
Designated Black-out periods and Grey-out periods are outlined below in this policy. Additionally, there may be special College celebrations or commemorative events which only occur in one year (i.e., dedication of a new building), that will be designated as a Black-out period for that year. The list of specific dates for all Black-out and Grey-out periods each academic year is maintained by the Department of Event Management.
Fall Orientation Days
December Holiday Break (the day after the last day of finals, through January 1)
Commencement/ Reunion/ start of 9-week LS session
Day of Language School Commencement
Week after Language Schools Commencement (7 day period following commencement)
Grey Out Periods:
February Orientation Days
Last Week of August
Fall Family Weekends
Winter Term Break / Spring Term Orientation
Campus Preview Days
Last week of June (7 calendar days preceding the opening of the six-week Language Schools)
Partial Grey-out Period: Trustee Weekends (Thursday and Friday, plus Saturday morning)
College events may be scheduled during Trustee Weekends except for the following venues:
Kirk, Old Chapel, Hepburn Lounge, Gifford Annex, McCardell Bicentennial Great Hall, Hadley Barn, Bread Loaf (for October meeting).