COVID-19: Essential Information

Getting Paid

Paychecks/direct deposits are issued on a bi-weekly basis for all employees of the College and are received by the employee on the Friday afternoon of pay weeks.

If a payday falls on a holiday, employees will receive payments on the last working day of the week. For a schedule of pay dates and deadlines, please see the Payroll Calendar below.

2020 Pay Calendar

2021 Pay Calendar


How Do I enter Hours in Oracle?

TimeCard Entry

All timecards must be submitted (saving your time card is different than submitting it) and approved by 3pm Monday (or earlier if requested by your supervisor) following the close of the pay period in order to be included in the next pay check. If you feel your check may be inaccurate, first verify that your time was submitted accurately and on time. Questions regarding rate of pay, title of position can be directed to SEO.  Taxes, or direct deposit questions should be directed to the Payroll.

Reporting time accurately is critical. It is the responsibility of the student employee to report his/her time, and the responsibility of the supervisor to verify and approve the time. Falsification of a time record is a terminable offense as is the knowing approval of a false time sheet.

What if I forgot, or was unable, to submit hours? How do I submit Retro pay?

You are able to correct or create a past pay periods timesheet in order to be compensated accurately.  This may be necessary if you forget to enter time or inaccurately recorded your previous hours.  Your correction will be reflected in your next paycheck, per Middlebury payroll processing schedule.

Directions for Retro pay can be found in the time entry training video.

TimeCard Entry