This module includes video and reference guides to show you how to complete time entry. Non-exempt employees will use this function to enter their hours worked for each pay period.

On completion of this module, you’ll be able to:

  • Enter and submit time correctly for any scenario
  • View and edit existing time cards
  • Check the status of an existing time card
  • Correct a time card that was already processed

Video: Time Entry

Key terms:

  • Time Card: where a non-exempt employee reports their hours for a specific bi-weekly pay period.
  • Shift Differential: increased pay for hours worked during designated evening or night shifts.
  • Absence Plan: Leave time balance types (CTO, SLR, etc.). 
  • Save and Close: Use to save progress on a task, to return to later.
  • Time Card Period: The range of dates included a given time card.


Business Process Overview:

  • Non-exempt (hourly paid) employees will report hours worked in bi-weekly time cards. 
  • Managers will approve time cards to ensure timely and correct payments.
  • If you work in multiple positions within a pay period, you will enter your hours all in one time card, not separate time cards.
  • Absences are not entered directly in your time card.  Absences are requested, approved and processed through the Absence Management app.
  • Employees will enter start and stop times, not quantities.
  • Shift differentials will be calculated automatically.

Office of Human Resources
Marble Works
152 Maple St.
Middlebury, VT 05753
(802) 443-5465