Getting Paid
Paychecks/direct deposits are issued on a bi-weekly basis for all employees of the College and are received by the employee on the Friday afternoon of pay weeks.
If a payday falls on a holiday, employees will receive payments on the last working day of the week. For a schedule of pay dates and deadlines, please see the Payroll Calendar.
Mailed Checks
Employees who do not have direct deposit set up will receive their wages via physical check in the mail. Students with an active campus mailbox should not need to take any action for their checks to be delivered to their campus mailbox as the information it automatically integrated from Banner to Oracle.
Students who do not have an active campus mailbox will need to report their new mailing address to their Deans Office. Once an address is updated it should integrate from Banner to Oracle.
Direct Deposit
Students can have their net pay directly deposited into a checking or savings account at any financial institution in the United States. Direct deposit information can be accessed online through Oracle. This allows you to add, view or update your direct deposit information for Payroll deposits. The Payroll office pre-notes all direct deposit requests. Pre-noting is an electronic test to the financial institution to verify the transit-ABA #, account #, and name on the account. Payroll will notify you if the banking information you entered will not be accepted by the Bank. The pre-note process may take at least one pay cycle for verification and to become effective. During this process, a check is rendered and will be delivered to your campus mailbox.
Time Card Submission
How Do I Enter Hours in Oracle?
For instructions, refer to our Oracle Time Entry resources page.
All time cards must be submitted and approved by 3 p.m. ET on Monday (or earlier if requested by your supervisor) following the close of the pay period in order to be included in the next paycheck. Saving a time card is different from submitting. The approval process is only triggered when a time card is submitted.
If you feel your check may be inaccurate, first verify that your time was submitted accurately and on time. Questions regarding rate of pay or position title can be directed to HR. Taxes or direct deposit questions should be directed to payroll@gmhec.org.
Reporting time accurately is critical. It is the responsibility of the student employee to report their time, and the responsibility of the supervisor to verify and approve the time. Falsification of a time record is a terminable offense, as is the knowing approval of a false time card.
What if I forgot, or was unable to submit hours? How do I submit Retro pay?
Hourly employees can retroactively create or correct time cards for pay periods which ended within the previous 14 days. This may be necessary if you forget to enter time or if you end up working different hours than what you originally entered. The time card must be re-submitted and re-approved after any changes are made. Once it is re-approved, any necessary retroactive pay adjustments will be included automatically in the next scheduled payroll.
If you need to create or correct a time card for a pay period which ended more than 14 days ago, please send your hours to your manager. Managers can adjust or create time cards for pay periods which ended within the previous 120 days, then re-submit the time card on your behalf and re-approve it. Managers can refer to our Manager Self-Service page for instructions, or reach out to HR if further assistance is needed.
One-Time Payments
Pay for single events or work that is all within a single pay period and under $300 can be submitted via the one-time payment form, to be completed by your supervisor.
Some examples include Crowd Manager, Musician and Van Driver. If work is more than one time please contact the staffing team in HR to create an hourly position that is tracked via time card entry. Temporary pay does not allow for hours to be tracked for federal work study and do not count towards the annual wage increase.
Payments are issued during the regular payroll process. Requests received on or after the Thursday before a pay period ends will be processed for the following pay period.
Students must complete an I-9 and tax documents via Oracle in order to be compensated.
Wages for student One Time Payments can be found on our Wage Scale Page.
The EDORDA Chart of Accounts can be found here.