COVID-19 Updates: Fall Semester

Middlebury College Personal Protective Equipment Policy

The purpose of this College Policy is to define the basic elements and responsibilities to ensure the safe use of personal protective equipment (PPE) on campus.

Find the Middlebury College PPE Policy here:

Will the College reimburse me for the purchase of steel toed shoes?

Employees required to wear steel or composite toe shoes for work may be reimbursed by the EHS Office up to $75.00 per pair on an annual basis.

Safety shoes must meet the standards (ASTM or ANSI) described in the Middlebury College Personal Protective Equipment Policy under Foot Protection in order to be eligible for reimbursement.

How do I get reimbursed for the purchase of safety shoes?

In order to receive reimbursement, employees must submit an Expense Report in Oracle, attaching a scanned copy of the receipt.  See below for detailed instructions.

Accounts Payable will issue payment through direct deposit or by check, depending on the employee's normal mode of reimbursement (which may be different from payroll).  The reimbursement should be received in approximately two weeks.

HOW TO SUBMIT AN EXPENSE REPORT IN ORACLE FOR SAFETY SHOE REIMBURSEMENT

STEP 1: Log into Oracle by visiting go/oracle.  If needed, visit the Middlebury Project Ensemble Resources for Oracle Finance page for instructions on how to log into the system: Oracle Finance page.

STEP 2: Click on the red Oracle icon from the Apps Panel.

STEP 3: Click on the green Expenses icon. Then click on the “+” sign to create an Expense Report.

STEP 4: Enter the Purpose: “Safety Shoe Reimbursement”.

STEP 5: Under Expense Item, click the “+” sign to add an Expense Item to the report.

STEP 6: Fill in the Expense Item page:

-          Type: Use arrow to select “Purchase – Supplies” from the drop down menu

-          Expense Location: Use arrow to select “United States” from the drop down menu

-          Amount: Enter the cost of safety shoes purchased, up to a $75 maximum

-          Description: Type “Safety shoes”

-          Merchant: Enter the name of merchant where shoes were purchased from

-          Account Number (EDORDA): 314-3251-54200-10-000000-12920-000-0

-          Click on the “+” sign next to Attachments (upper right corner of screen) to attach a receipt to the Expense Item

  • Click “Browse” and open file containing scanned sales receipt
  • Click “OK”

-          Click “Close” in the upper right corner to save and return to the Expense Report

STEP 7: Check the box under the expense amount to indicate, “I have read and accept the corporate travel and expense policies.”

STEP 8: Click “Submit” in the upper right corner, which will send the Expense Report to Business Services for approval.

NOTE:

For a printable pdf of these instructions, click here: PDF iconSafety Shoe Reimbursement Instructions

For additional assistance and screenshots of Expense Report creation, visit: https://www.gmhec.org/finance/finance-knowledge-base/

If I work outside in the winter, am I able to purchase a pair of steel toe winter boots also?

Yes, employees that work outside may be approved by their supervisor and EHS to receive a $75 reimbursement for a winter steel toed boot in addition to a $75 reimbursement for a warm weather safety shoe, on an annual basis.

An expense report in Oracle should be submitted for each pair.  In the description for the expense item, note whether they are summer or winter.