Hiring Student Employees

Posting Positions to Workable

If you are hiring a student who is new to a position, the position must be posted in Workable. Postings are closed at the end of every academic year and summer, so a new request is required to repost positions every year.

In order to request a position be posted, or if you need to request a position be newly created and posted, please complete the Position Posting Request Form.

A list of all student positions and position codes may be found here: Student Position Lookup.xlsx

Positions can be posted either externally or internally. 

Externally posted positions appear on the careers page which is available to all student employees.

Internally posted positions appear on the Workable Referrals page. This page is available to any student who receives a link to the Referrals page. 

Please note we are not able to create private links to positions. If you have a position that is invitation only, please note this on the position posting request form and we can specify that on the posting.

Hiring Student Employees

If you are rehiring a student into the same role they held in the previous academic year or summer, please follow the steps here.

To hire students who are new to the position:

1. Open Workable
2. In the Jobs section, you should see the student positions that are posted along with the number of individuals in each stage of the “pipeline.” A pipeline is used to track the stages of student hires (applied-interview-student hired-hired). 
3. Click on the job title or the number in the “applied” category to open the position and see applications.
4. Find the student you wish to hire.
5. Scroll down on the “candidate profile” and enter the start date, time approver, and work location in the hiring details section of their profile. No other fields need to be completed for student hires.
6. Use the green drop-down action on the top right of their candidate profile and choose to move the student to “Student Hired.”

*Please do not move students to “hired” status as this will cause a delay in Oracle set up and the ability for students to begin working.*

Staffing Services will then complete the necessary details hire the student. 

As a reminder, student start dates must be a future Monday. Students cannot begin working until they have been hired by Human Resources. All data is processed on Monday and access is given to Oracle by the subsequent Thursday or the student’s start date if it is more than a week in the future.

Closing Workable Postings

When you are done hiring for a position, please notify Staffing Services using the Position Closure Request form.

If you need to reopen a position, please complete the Position Posting Request Form.