Rehire a Student Employee
A student employee is considered a rehire if they are returning to the same position that they held in the most recent academic year or summer.
Student Rehire Resources
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Rehire Guide
Step-by-step written instructions on how to rehire a student
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Rehire Video
Step-by-step video walkthrough on how to rehire a student
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Rehire Request Form
Form to request a student rehire.
Steps to Rehire a Student Employee
Review the Student Rehire List to identify students who have worked in the last academic year.
- You can sort the spreadsheet by manager name, student name, or position code using the column filters.
- When filtering, choose, “See Just Mine.”
- Clear all filters before exiting.
Once you have identified the students you are rehiring, complete the Rehire Form for each student. If you are rehiring 10 or more students at once, contact us at staffingservices@middlebury.edu to learn about a bulk rehiring option.
When completing the Rehire Form, you will need the following:
- The Assignment Number, found in Column B of the Student Rehire List. You can only enter one assignment number in this field at a time.
- Note: If you do not provide the correct assignment number, you will receive an email stating the rehire is not completed and submit it again.
- The start date can be any day in a future week. Work weeks begin on a Monday and students are not permitted to begin work before this start date.
- Include any additional notes in the “Additional Hiring Notes” field.
- Once all required fields are completed, select “Submit”.
You will receive a confirmation email listing the name of the student and details of the rehire. Please review it carefully, and if any changes are needed, contact us at staffingservices@middlebury.edu as soon as possible.
On the following business day, you and the student will receive an email confirmation of their hire along with information about their start date and hourly wage. This confirmation indicates that we have received the data, and the hire will be uploaded to Oracle.
Frequently Asked Questions
Why do I see students who graduated on the Student Rehire List?
We pull data from a few points in time to create a comprehensive list of students who worked in the past academic year and summer. Because we look to the past the list will include students who have since graduated. No need to alert us.
The manager listed for the position I am hiring for is incorrect.
The data on the Student Rehire List may be outdated because we are looking at a point in time in the past. When completing the rehire form, please be sure to list the updated manager and it will be correct in Oracle.
If I fill out the rehire form, do I need to hire the student in Workable too?
No, rehires should only go through the rehire form. Please let your rehired students know that they do not need to apply in Workable if they are returning to the same position. If they do apply in Workable but you have already submitted the rehire form, please leave them in the “Applied” stage to avoid duplicating their record in Oracle.
I have a student I want to hire for a different position in my department, can I use the rehire form to hire them?
No, the rehire form should only be used for students returning to the exact same position. If they are returning to a different position or a higher-level position, please have them apply via Workable.
Do rehires need to complete the I-9 again?
No, if we have a valid I-9 on file for the student, they will not need to complete it again. If an updated I-9 is needed, the student will be contacted by the HR operations team.