Below are some basic details you’ll need to know when employing a student.
Supervisor Q&A Drop-in Sessions
If you are new to supervising students, posting a role, this process or have any questions, we’re here to help! Please join us at one of our drop-in sessions, details below:
Monday, September 11th: 2-3pm EST Zoom Link
Wednesday, September 13th: 3-4pm EST Zoom Link
Friday, September 15th: 10-11am EST Zoom Link
Monday, September 18th: 2-3pm EST Zoom Link
Wednesday, September 20th: 3-4pm EST Zoom Link
Friday, September 22nd: 10-11am EST Zoom Link
Monday, September 25th: 2-3pm EST Zoom Link
Wednesday, September 27th: 3-4pm EST Zoom Link
Friday, September 29th: 10-11am EST Zoom Link
Tuesday, October 3rd: 1-2pm EST Zoom Link
Thursday, October 5th: 9-10am EST Zoom Link
Tuesday, October 10th: 1-2pm EST Zoom Link
Thursday, October 12th: 9-10am EST Zoom Link
Ready to Hire a Student?
Refer to the Hiring Staff web page for a step—by-step guide to hiring individuals by following this link: Hiring Students
Open student positions are posted in Workable. See Workable resources for instructions on posting a position and navigating the applicant process by following this link to the Workable Support page: Workable Support
If an offer is submitted for a student who does not have an I9 on record they will receive an invitation from HireRight to complete their I9. The student must complete the I9 within three days of beginning employment. Tax documents and other onboarding requirements will be provided via Oracle Onboarding.
Onboarding your Student Employee
Please refer to this checklist which outlines important steps for onboarding your student employee.
Student employees MUST complete the federally required I-9 Employment Eligibility Verification Form in order to work. Hiring proposal submissions will be used to identify students who need to complete federally required documents. Students will receive electronic invitations to complete their I9. Students cannot begin work before the Hiring Proposal submission and must complete the I9 within three days of their start date.
All student employees are limited to working no more than 20 hours per week in on-campus jobs during the academic year (this includes exam periods). The only exception is when there is a full week when school is not in session. Specifically: February recess, Spring recess and full weeks of December recess. During these time periods only, students can work up to 40 hours per week.
Students hired to work, in an ongoing capacity, submit their hours bi-weekly via Oracle. Supervisors must review and approve these hours in order for the student to receive compensation. See Approving Timesheets for instructions.