by Jeff Cason, Jeff Dayton-Johnson, and Karen Miller

Dear Institute Colleagues,

Important News: We have decided we need to move quickly to a mandatory remote work model on the MIIS campus—beginning tomorrow, Tuesday, March 17. Tomorrow, if you are able, please gather the equipment and materials you need to work from home and discuss any last-minute issues with your supervisors.

Why the Shift? Today, seven Bay Area counties ordered residents to shelter in-place for the next three weeks, and Monterey County has indicated that it will consider doing the same tomorrow. This is an effort to enforce the social distancing we know is necessary to help curtail the spread of COVID-19. At this point, the only responsible action for MIIS to take is to help you meet this mandate so we all can help mitigate the effects of the coronavirus in our community and, hopefully, beyond.

Remote Work: Please speak with your supervisor to ensure you understand the expectations for your working remotely. A temporary Teleworking Policy is attached to guide you. You and your supervisor should document the telework arrangement. If you have work that cannot be done remotely, and that is not deemed essential (see below), we’re asking supervisors to temporarily redefine your responsibilities to ensure that you have sufficient work to do and that you may continue to contribute to MIIS’s most important operations during this time. Of course, you may choose to use CTO at this time to supplement any modified work schedule.

Time Entry: You are responsible for accurately entering and submitting your hours worked. While working remotely, non-exempt staff may not work overtime (more than 8 hours in a day or 40 hours in a week) without your supervisor’s approval. In addition, you must adhere to required meal breaks. Supervisors must ensure that there is a mutually agreed upon plan for record-keeping and logging hours worked.

For Essential Staff: Supervisors will inform those who are deemed “essential staff” no later than close of business on Tuesday. These staff members will not make the transition to remote work on the same schedule as staff in general, and some not at all. 

Campus Security and Restrictions: As of Wednesday, March 18, only those defined as “essential staff” will be allowed on campus and have access to campus buildings. If anyone else has a need for a short-term visit to campus or to a building, prior arrangements must be made by your supervisor or chair through a member of the Institute Council (Jeff Dayton-Johnson, Laura Burian, Fernando DePaolis, and Patricia Szasz) 

Resources: The following resources are available to support your efforts to work remotely:

Self-Care and Gatherings: We will do all we can to keep you safe and healthy throughout this difficult time while providing the best possible education to our students. We urge each of you to continue to take all precautions recommended by the CDC. Put a six-foot distance between yourself and others; consider Zoom meetings when possible; avoid contact with those who are sick; wash your hands often; avoid touching your eyes, nose, and mouth; cover coughs and sneezes; and clean and disinfect frequently touched surfaces daily.

Please do all you can to protect your health and the health of your loved ones. As you do, you will also be helping countless others. Please, be well and be safe. We will keep you up to date on all Middlebury/MIIS developments. Our resources pages can be found here.

 

Sincerely,

Jeff Cason
Provost

Jeff Dayton-Johnson
Vice President for Academic Affairs and Dean of the Institute

Karen Miller
VP for Human Resources

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