What is Interlibrary Loan (ILL)?

Books, articles, and other materials not owned by the Middlebury College Libraries can often be obtained from other locations for current students, faculty and staff of Middlebury College.  We will attempt to borrow any materials needed but are unable to guarantee success for all requests.

Borrowed items are subject to any restrictions imposed by the lender. These include the loan period length, "in library use only" restrictions, and whether or not renewals will be granted. Photocopies may be retained by the patron unless otherwise advised. All photocopy requests are subject to copyright restrictions. We use ILL to request materials from around the world, so items ordered via ILL may take longer and have shorter loan periods or fewer renewals than items ordered via NExpress, but our pool of potential lenders is much greater.

Materials borrowed from CRL are the exception to ILL normal due date and renewal limits.  As long as CRL materials are not needed by another institution we are able to renew CRL materials indefinitely.

What is ILLiad?

ILLiad is the electronic system for receiving, processing, and managing Interlibrary loan requests on-line.

The name ILLiad can be thought of as an acronym for InterLibrary Loan internet accessible database.

For further information on ILLiad see the ILLiad FAQ.


What is NExpress?

NExpress is a consortium of libraries in New England: Bates College, Bowdoin College, Colby College, Middlebury College, Wellesley College, and Williams College.

NExpress offers expedited ILL services by operating a common catalog.  The system automatically sends the patron’s request to a library within the consortia whose catalog currently lists an available copy of the requested item.  All of the NExpress Libraries have agreed to ship materials via UPS and to allow multiple renewals, so items should arrive quickly and may be renewed twice.

Items currently available in MidCat will automatically be cancelled in NExpress.

As of June 2010, NExpress will provide loans only.  All article requests must be submitted in ILLiad.  NExpress cannot provide ebooks or access to other libraries' electronic databases.

If you are near one of the NExpress libraries, you may check out NExpress materials in person using your Middlebury ID.

What is RapidILL?

RapidILL, also referred to simply as Rapid, is an expedited ILL service specifically for article requests.  Rapid reviews incoming requests in ILLiad and automatically orders any article request with sufficient information.

Requests must have a valid ISSN and a four digit year in order to be processed by Rapid.

What Can I Request?

Many types of items can be borrowed. Books are usually borrowed in print copy. Newspapers are usually provided in micro-form covering multiple weeks. Journal articles are sent as photocopies or digital copies.

Media items: DVDs, CDs, etc, can be ordered, but may take longer to arrive.

Dissertations and theses are provided in print copy or in microform, if we can get them. See the section on Theses and Dissertations From Other Institutions for more details and options.

Materials usually not available for loan include: rare or fragile items, such as manuscripts, reference books, genealogical materials, new books, electronic resources such as databases, computer files, and ebooks.  If in doubt, request the material and we will let you know if we can't get it.


Why is my book "Checked out to Customer" in ILLiad, I have not picked it up yet?

We automatically check items out to the patron in ILLiad when we send the books to Circulation for patron pickup, and discharge them when they are returned from Circulation.  This allows the Circulation staff to check materials out to you using only one (circulation) system at the desk.  You are only responsible for the book while it is on your "My Midcat" Acct.

You can view the items on you circulation acct using “My Midcat”    http://biblio.middlebury.edu/patroninfo

How do I order a single or specific parts from a set/series using NExpress?

You can request specific volumes of a set or series via NExpress.  Start by finding the series in NExpress. The system will recognize it a multi-part set and ask you which volumes you are requesting AFTER you have entered your Middlebury login information.  

So go ahead with the basic NExpress request from the set record and once you have entered your affiliation and login credentials you will be able to select the volume or volumes you want to order.

What can be borrowed from Center for Research Libraries (CRL)?

Middlebury is a member of the Center for Research Libraries and can borrow any materials from their collection. CRL materials can be borrowed for an extended loan period if no one else requests the item!  CRL specializes in harder to get periodicals (including many foreign language newspapers and journals) and other resources. See their collections description. Search the CRL catalog to identify items, and then request them via ILL and note it's available from CRL.

How long will it take for my ILL to arrive?

Our average turnaround for ILL is currently 1.31 days for articles, and 9 days for loans.  However some materials will take much longer to arrive.  The easiest way to tell how long it will take for an item to arrive is to look in WorldCat.  Worldcat identifies how many libraries worldwide own an item.  The more libraries that own the item, the faster it will arrive.

We occasionally order items from other countries such as the UK, Germany or Australia.  Items coming from abroad will often take 4-6 weeks to arrive.

If you need your materials very quickly, consider ordering loan materials from NExpress instead. NExpress items often arrive in 3-4 days.    go/NExpress


Can I renew my ILL materials?

Yes, for most items:

From within ILLiad, select “Checked Out Items” from the menu on the left. Open the item you would like to renew by clicking on the request number. Click “Renew Request” at the top of the detailed information page to place the renewal request.

There is a limited window of opportunity for placing a renewal.  Renewals can only be placed 10 days before the due date through one day beyond the original due date.

Items already identified as non-renewable will have no button. However, each renewal request is sent to the lender for review, and it is up to the lender to grant or decline our renewal request, so seeing the button in ILLiad is NOT a guarantee of a renewal.

ILL staff will update Millennium and ILLiad with the dates provided by the Lending Libraries, and e-mail patrons when a renewal has been denied.  You can check the status of your renewal in ILLiad or in My MIDCAT