Middlebury

 

Archives Arrangement

(Updated February 2014)

 

A1 TRUSTEES

                  1. Charter, Constitution, By-laws, Seal

                  2. Minutes

                  3. Records

                              Accreditation

                              HEGIS

                              IPEDS

                  4. Committees – Records and Reports

                  5. Commencement

                              Programs

                              Phi Beta Kappa

                              Senior Awards

                              Honorary Degree Recipients Pamphlet Files

                  6. College Anniversaries

                  7. Real Estate (See also: A6.3 and A6.4)

                  Trustee Pamphlet Files

 

A2 PRESIDENT

                  1. Presidential Pamphlet Files

                              Correspondence / Papers

                  2. Inaugural Addresses

                  3. Committee Reports

                  4. Annual Reports

                  5. Opening Addresses / Convocation

                      Miscellaneous

                 

A3 DEVELOPMENT 1956-1994

EXTERNAL AFFAIRS 1994-2001

INSTITUTIONAL ADVANCEMENT 2001-2002

COLLEGE ADVANCEMENT 2002-

1.Fundraising/Subscription Drives

Closed Drives/Campaigns (chronological)

Open/Annual Programs (alphabetical)

Permanent Funds

2.1  Director's Correspondence

2.2  Office Records

'Public Affairs (1974) See: A14.3 Support Office: News & Information

3.  Gifts and endowments

4.  Scholarships (See also: Subscription Drives)

Miscellaneous

Friends of the Library - See: A11 Special Collections

                 

A4  ACADEMIC ADMINISTRATION

1. Office of the Provost/Vice President for Academic Affairs (VPAA)

            1. Records

            2. Annual Reports

2. Dean of the Faculty (returned 2010/11)

Faculty Development and Research/Sponsored Research (created 2009)

Faculty Lecture Series

New England Review (NER) SEE: F10

3. Dean of Curriculum

4. Coordinator for Academic Support

Publications

 

A5   COLLEGE ADMINISTRATION   

Office of the Secretary/Dean of the College

            1. Correspondence

            2. Records

            3. Committee Reports

            4. Annual Reports

            5. Community Council Mtg. Mins.

            Student Activities (See: A26)

Dean of Institutional Diversity


A6 OFFICE OF THE TREASURER / CFO/Assistant Treasurer/Director of

      Business Services

  1. Financial Reports/Statements
  2. Comptroller/Controller
  3. Land and Properties: Deeds, Titles, Purchases and Sales (See also: A1.7 prior to 1960)
  4. Legal Issues (See also: A1.7 prior to 1960)

Banner (See: A11 Library)

                       

A7 RESIDENTIAL LIFE

1.   Dean of Women, Dean of Men / Dean of Students / Dean of Student Affairs (2000)

                              1.1. Correspondence

                              1.2. Records

                                          Annual Reports

                                          Committee Reports

                                          Scheduling

                                          Financial

CCAL / Student Activities (See: A26)

                  Commons  (See: A23)

                  2.  Dean of Advising

 

A8   ADMISSIONS

                  1.  Registrar Reports

                  2.  Director of Admissions – Records

                  3.  Programs

DeWitt-Clinton

Alumni Admissions

                  4.  Publications

                              Prospectuses

                              Applications

                              Promotional materials

 

A9 ALUMNI

                  1. Alumni Associations/Groups

                  2. Publications

                              Reunion books

                              Directories

                  3. Alumni Events

                              Homecoming

                              Reunion Weekend Publications and Promotional Material

                              Alumni College

                  Pamphlet Alumni Files (by Class, Last name)

 

A10   COLLEGE PUBLICATIONS

                  1.Handbooks

                  2. Directories

                  3. Catalogs

                  4. College Newsletter/Magazine

Miscellaneous Publications

Calendars

                           Guides

     

A11   LIBRARY/DEAN OF LIS (2001)

            1. Departmental Records

                        Charter

                        Budget

                        Accession Records

                        Circulations Records

                        Gifts

            2. Annual Reports

            3. College Librarian (Closed 2001)

                        Papers/Correspondence

            4. Dean of LIS (2001-)

                        Papers/Correspondence

5. Special Collections

Abernethy

Records (Accession books)

Annual Reports

Correspondence

Archives

Flanders

Manuscripts

Rare Books

Vermont Collection

Government Documents

Exhibits/Programming

Friends of the Library

6. Branch Libraries:

Science/Armstrong

Davison

Music

            7. LIS Committees/Reports

            8.  Information/Tech Services

                        Banner

                        AIS (Tech initiatives)

                        Innovative Millennium

            Miscellaneous 

                        Publications (Catalogs/Brochures/Newsletters)

                        Other

 

A12   BUILDINGS AND GROUNDS

                  1.Files on individual Buildings

                  2. Art in Public Places

                  3. Publications, Pictorials

                  4. Campus plans

 

A13   HISTORICAL STUDIES OF MIDDLEBURY COLLEGE

 

A14   NON-ACADEMIC SUPPORT OFFICES

1.  Academic

Center for Teaching, Learning, and Research (CTLR)

                                    First-year Seminars

Center for the Comparative Study of Race and Ethnicity (CCSRE)

Registrar (See: A8 Admissions)

 

                  2.  Business Affairs

Human Resources

Student Employment

Mailing Services & Reprographics

Recycling

Facilities Services

3.  News & Information

College Communications

Public Affairs

Midd Magazine     (See: A10)

                  4.  Support Services

ADA

Chaplain's Office

Career Services (CC&P)

Student Fellowships & Scholarships (See also: A3.4)

          Financial Aid

5.  Health & Safety

Health & Counseling AQ+Center

Public Safety / Security

Sexual Assault Resources

                  6.  Campus Life

Dining Services

College Book Store

                 

                 

A15   STAFF

                  Middlebury College Staff Council (MCSC)

                  Committees (NCBI)

                  Pamphlet Files

 

A16   JOHNSON GALLERY

                  1. Annual Reports

                  2. Records, Correspondence

                  3.Exhibit Catalogs and associated material

                  4. Friends of Art

                  Gallery Publications Exhibit

 

A17   COMPUTER TECHNOLOGY (CLOSED 2001)

                  (SEE: A11 Libraries, Dean of LIS (2001))

                  Minerva

                  Correspondence

                  History of computing at Middlebury

                  Newsletters / publications

 

A18   CENTER FOR FINE ARTS

                  ARTS magazine

 

A19   NORTHERN STUDIES

                  The Northern Raven

                  Catalogs

                  Programs

 

A20   CONFERENCES, LECTURE SERIES

                  1. Symposiums/Conferences

                  2. Lecture Series

                  3. Lectures Individual

 

A21   GEONOMICS / ROHATYN CNTR FOR INTRN'L AFFAIRS

 

A22   AMERCIAN COLLEGIATE CONSORTIUM

 

A23   COMMONS SYSTEM

                  1. Reports

                  2. Records/Correspondence

                  3. Publications

                  4. Individual Commons

 

A24   MIDDLEBURY COLLEGE MUSEUM OF FINE ART

                  1. Annual reports

2. Records, Correspondence

                  3. Exhibit Catalogs and associated material

                  4. Educational programs

                  5. Friends of Art

                  6. Visitors List

                  Museum publications

 

A25   CENTER FOR EDUCATIONAL TECHNOLOGY

 

A26   STUDENT ACTIVITIES

                  Freshmen Orientation (FOO, MOO)

                  Freshmen Week / Senior Week

                  Memorials

                  Volunteer Services

                  CCAL

                  Community Engagement

                  Education in Action (EIA) becomes Center for Career & Internships (CCI), 2013

 

 

A27   ----------------------

 

A28   DIRECTOR OF ATHLETICS

                  Individual sports files including programs

                  News Releases

                  Calendars

 

F1    FACULTY MEETING MINUTES

 

F2     FACULTY COMMITTEES

Educational Council

Faculty Council

Faculty Research Fund Committee 

Educational Affairs Committee (EAC)

Curriculum Committee

Veteran Affairs Committee

 

F3    ACADEMIC DEANS

            Dean of Arts and Humanities

            Dean of Sciences

            Dean of Foreign Languages/ Foreign Languages Division

 

F4  ACADEMIC DEPARTMENTS

                  Filed alphabetically by department. Includes Winter Term.

                  For First-Year Seminars, See: A14.1 Center for Teaching, Learning and Research (CTLR)

           

  MILITARY SCIENCE AND SERVICE (Filed at end of F4)

                  SATC

                  Army Air Cadets

V-12

                  R.O.T.C.

 

F5   STUDY ABROAD

                  Monterey Institute of International Studies (MIIS)

 

F6    SUMMER PROGRAMS

                  1.  Summer Session (See also: A2.1  Presidential Papers)

                              Includes non-foreign language subjects

2.  Office of the Director of the Summer Language Programs

                              Correspondence

                              Records

Annual Reports

Financial

Academic (curriculum, grading, scheduling)

                              Publications (handbooks, bulletins)

3.  Summer Language Schools

Arranged by founding date, then, within each school:

Correspondence

                              Records

Financial

Academic (curriculum, grading, scheduling)

Publications

Student work

DML (See: S13)

4.   Commencement

5.   Middlebury at Mills

SLS Scrapbooks (See: Archives Oversize – F6 Scrapbooks)

SLS Photographs (See: F6 Photo File)

                  SLS Audio/Video (See: F6 Audio File and F6 Video File)

                  Bread Loaf School of English (see: F7)

                  Bread Loaf Writers' Conference (see: F8)

 

F7   BREADLOAF SCHOOL OF ENGLISH

 

F8   BREADLOAF WRITERS' CONFERENCE

                  Administrative Papers 

                  Interviews, Readings, Lectures of writers

                  Academic materials

                              Coursework, Workshops

Publications

The Crumb

Bulletins

Promotional Material

 

F9  MONTEREY INSTITUTE FOR INTERNATIONAL STUDIES (MIIS)   

 

F10 NEW ENGLAND REVIEW (NER)

 

 

S1    LITERARY SOCIETIES 

 

S2    STUDENT CLUBS AND ORGANIZATIONS

 

S3    GREEK SOCIETIES

                  1. Governing bodies (Inter-fraternity Council; Panhellenic Council)

                  2. Fraternities/Sororities (alphabetically)

 

S4    STUDENT GOVERNMENT

1.Records

Executive Committee Minutes

General Assembly Minutes

Finance Committee

2.Reports

3.Organizations

Student Forum

Student Senate

College council

MCAB

4.Publications

 

S5    CLASS ACTIVITIES

 

S6    STUDENT SOCIAL LIFE

 

S7    ACADEMIC ACTIVITIES

Papers and publications generated by students within courses

Student notebooks

 

S8    ------------------------

                 

S9    STUDENT PUBLICATIONS

                  1.  Undergraduate

                  2.  Kaleidoscope

3.  The Campus

Miscellaneous Publications, Filed Alphabetically by title

 

S10   UNDERGRADUATE HONORS THESES

                  1800-1999 filed separately from current theses

                  2000- filed by discipline - year- last name

 

S11   MASTERS THESES

 

S12   ---------------

 

S13   DML THESES 

                  1800-1995 filed in storage

 

P   PUBLICATIONS (books by those associated with the College by author)

 

ARCHIVES OVERSIZE (all oversize, shelved in order of overall scheme above)

 

ARCHIVES PAMPHLET FILE (smaller publications by those associated with the College)