Trustee Mandate

Approved unanimously by the Board of Trustees May 13, 2017

The Archivist, as mandated by the Board of Trustees, determines which institutional records will be transferred to and permanently retained by the Archives for administrative, historical, and research use. Records created in the course of Middlebury’s business, whether at Middlebury College, Middlebury Language Schools, Middlebury Schools Abroad, Bread Loaf School of English, the School of the Environment, or the Middlebury Institute of International Studies, are the property of Middlebury. The Archivist will collaborate with the creators and managers of institutional records to identify permanent and non-permanent records, establish a management plan including transfer to the archives, and provide access to those records as appropriate. This imperative has recently become more complex in the context of electronic records:  the storage media have short life spans, and electronic data are inherently subject to corruption, to problems in access, and to functional obsolescence.