COVID-19 Updates: Fall Semester

Senior Research Project Supplement


Current SRPS Recipients

Travel Suspension: As of 3/10/20 all college supported travel is suspended. No travel may be booked or expenses incurred during the travel ban. Current SRPS recipients must cancel travel plans during this ban. If you have incurred non-refundable expenses for this (e.g. flights, lodging), you may submit for reimbursement. If you are able to repurpose flights for your own personal travel, we would not reimburse this expense.

Project Modifications: We anticipate that ongoing projects may require modifications for the remainder of the semester due to the travel suspension and off-campus study. We will accomodate and support the completion of your project as best we can.

Please be in touch with us at to discuss questions about your situation. 

SRPS Applicants

You may still submit an SRPS application for review, but we cannot approve travel while there is a ban in place. If applications submitted for the upcoming April 15 deadline involve travel and the college ban is still in place, you must include alternate plans that conform to the restrictions outlined in President Patton's 3/10/20 email to the campus community. 


Overview: SRPS is designed to support expenses associated with senior research projects in 500 or 700 level courses. For AY 2019-20, maximum reimbursement is $1,200; the average expense request in AY 17-18 was $1,125 with an average approved amount of $650. Expenses are reimbursed or charged directly (see the app expense types below). We do not fund expenses that are incurred prior to our funding approval. 

Funding Amount: Up to $1,200 (Oct. 1, Jan. 24, or Apr. 15 deadlines) and up to $350 throughout the academic year as funding permits. Applications eligible for the Hoskin Research Fund (up to $3,000) will also be reviewed at the three above deadlines. Please note: some project expenses exceed the level of support provided by SRPS. Students may have additional funding through other departments, programs or funding sources. Proposals that receive significnant funding through other sources, however, may receive little or no additional funding through SRPS. 

Project Scope and Design: Students should work with their faculty advisors to develop projects that are feasible to complete in the timeframe proposed and appropriate given the student's academic and research experience. 

Selection: Funding will be awarded on the basis of the quality of the application and the availability of funds. Preference will be given to students who do not have access to funds in their major departments. Please note: you may only be funded through SRPS once. If you have multiple senior work projects you must choose one. Students who will have senior status during their project dates may apply. If you have questions about your eligibility please contact us.

Faculty Endorsement: Students must have a statement of support from the faculty advisor for the project and be enrolled in the appropriate independent study and/or thesis course during the relevant semester(s) of work. The online application submission is also sent to your project advisor, who can then reply to with their endorsement. Faculty advisors will be asked to discuss project feasibility and student preparation. 

Details of Key Online Application Components

Project Description: Describe in less than 750 words the senior research for which you seek support (theses, essays, or other independent projects in your major or minor department or program). Explain how your past academic work prepared you to implement this project. It is expected you will have researched the specifics for your project and incorporated adequate time to address any issues (such as IRB or travel visa approval) into your project timeline. We expect you to provide details regarding project activities, research methods and timeframe as appropriate. If your proposal involves travel, please make sure it is clear why these particular trips/visits are essential to the proposal.

Hoskin Research Fund Justification: If applicable, include an additional paragraph explaining how your target research country fits the country definition at go/hoskin.

Human Subjects: If your research involves human subjects, such as interviewing or testing, it must be reviewed by the Institutional Review Board: go/irb

Travel Home: If any of your travel involves going to/from your home region then you will need to indicate those items appropriately in your budget, as this is often not covered.

International Travel: If your research involves international travel you need to confirm there are no special travel considerations for you or for your destination such as: application for a travel visa, health advisories, travel restrictions, or passport status requirements. Global Ops (go/globalops) has a student pre-departure checklist under Traveling with or Sponsoring Students Aboard

Additional Support: Indicate any other funding, including internal or external grants and/or departmental funds, which you may receive in support of this work, especially if the total project cost is greater than $1,200, to demonstrate the project will be adequately funded.

Budget Details: (uploaded file) Provide a brief description, along with an itemized budget, of the expenses associated with this project (travel, supplies, etc.). Indicate total project cost (not just items you are applying for SRPS support). Please review the approved expenses list and tax information. Expenses occurring prior to the application submission will not be funded.

Allowed SRPS Expenses

Suppliesneeded to conduct research. Some equipment purchased shall remain the property of Middlebury College for future use by other students.

Travel to conduct interviews, fieldwork, or research: save all travel related receipts and keep track of all mileage as we do not reimburse gas receipts.

Compensation of research subjects: compensation as a gift certificate from a College facility (Grille, College Store) or a dining credit is preferred.  However, arrangements can be made to pay small cash stipends (up to $10 each) with the appropriate documentation.

Photocopying of research materials: (not thesis proposals or completed theses) a receipt must accompany reimbursement requests for photocopy expenses. 

Requests to purchase computer programs, technological resources, books or media: requests need to be checked with the Library to see if the college doesn't already own or is willing to purchase for general use. All non-consumable resources will remain property of the college and need to be turned in to Undergraduate Research at the completion of your project.

Not Conference Travel: because they are limited, these funds are intended to support the conducting of research, rather than the presentation of research results. Students looking for funding to attend an academic conference should apply to the Academic Conference Travel Fund.

Please contact us if you have reimbursement needs that are not listed above.

Accessing Funding

Funding notification will be emailed by mid-October, early February or early May. Otherwise, rolling applications are reviewed each Monday.

Reimbursement: Reimbursements for expenses incurred require receipts and a completed reimbursement summary form. This form should be checked and signed by your adviser or the departmental coordinator, and submitted to Undergraduate Research. You will only be reimbursed for activities that were approved in your SRPS application. Reimbursements take 2-3 weeks to receive payment.

19-20 Reimbursement Form

Direct Charges: Materials can often be ordered directly through your department coordinator and travel can be arranged through Accent Travel. Cash advances for human subjects are also available. All requests require at least 5 business days for processing.

Reimbursements for projects are due before the end of the academic year of the award or before you graduateReimbursements take 2-3 weeks so if you are leaving campus or closing your bank account due to graduation, please plan accordingly.

See additional information in the student resources.