Funding Amount: Up to $1600 (Jan. 27, Apr. 15 or Oct. 1 deadlines) and up to $350 throughout the academic year as funding permits. Applications eligible for the Hoskin Research Fund (up to $3,000) will also be reviewed at the three above deadlines.
Overview: SRPS is designed to support expenses associated with senior research projects in 500 or 700 level courses. For 2016-17 maximum reimbursement is $1600; however the average expense request is about $600. Expenses are reimbursed or charged directly (see the approved expense types below) and must occur after your application is approved.
Selection: Funding will be awarded on the basis of the quality of the application and the availability of funds. Preference will be given to students who do not have access to funds in their major departments. Please note: you may only be funded through SRPS once. If you have multiple senior work projects you must choose one. Students who will have senior status during their project dates may apply. If you have questions about your eligibility please contact us.
Faculty Endorsement: Students must have a statement of support from the faculty advisor for the project and be enrolled in the appropriate independent study and/or thesis course during the relevant semester(s) of work. The online application submission is also sent to your project advisor, who can then reply to firstname.lastname@example.org with their endorsement.
Key Online Application Components
Project Description: Describe in less than 750 words the senior research for which you seek support (theses, essays, or other independent projects in your major or minor department or program). Explain how your past academic work prepared you to implement this project. It is expected you will have researched the specifics for your project and incorporated adequate time to address any issues (such as IRB or travel visa approval) into your project timeline.
Hoskin Research Fund Justification: If applicable, include an additional paragraph explaining how your target research country fits the country definition at go/hoskin.
Human Subjects: If your research involves human subjects, such as interviewing or testing, it must be reviewed by the Institutional Review Board: go/irb
Travel Home: If any of your travel involves going to/from your home region then you will need to indicate those items appropriately in your budget, as this is often not covered.
International Travel: If your research involves international travel you need to confirm there are no special travel considerations for you for your destination such as: application for a travel visa, health advisories, travel restrictions, or passport status requirements. Global Ops (go/globalops) has a student pre-departure checklist under Traveling with or Sponsoring Students Aboard.
Additional Support: Indicate any other funding, including internal or external grants and/or departmental funds, which you may receive in support of this work, especially if the total project cost is greater than $1600, to demonstrate the project will be adequately funded.
Budget Details: (uploaded file) Provide a brief description, along with an itemized budget, of the expenses associated with this project (travel, supplies, etc.). Indicate total project cost (not just items you are applying for SRPS support). Please review the approved expenses list and tax information. Expenses occurring prior to the application submission will not be funded.
Funding notification will be emailed by mid-October, early February or early May. Otherwise, rolling applications are reviewed each Monday.
Reimbursement: Reimbursements for expenses incurred require receipts and a completed reimbursement summary form. This form should be checked and signed by your adviser or the departmental coordinator, and submitted to Undergraduate Research. You will only be reimbursed for activities that were approved in your SRPS application. Reimbursements take 2-3 weeks to receive payment.
Direct Charges: Materials can often be ordered directly through your department coordinator and travel can be arranged through Accent Travel. Cash advances for human subjects are also available. All requests require at least 5 business days for processing.
Approved SRPS Expenses
Supplies: needed to conduct research. Some equipment purchased shall remain the property of Middlebury College for future use by other students.
Travel to conduct interviews, fieldwork, or research: save all travel related receipts and keep track of all mileage as we do not reimburse gas receipts (16-17 $.34 per mile).
Compensation of research subjects: compensation as a gift certificate from a College facility such as the Grille or the College Store is preferred. However, arrangements can be made to pay small cash stipends (up to $10 each) with the appropriate documentation.
Photocopying of research materials: (not thesis proposals or completed theses) a receipt must accompany reimbursement requests for photocopy expenses.
Requests to purchase computer programs, technological resources, books or media: requests need to be checked with the Library to see if the college doesn't already own or is willing to purchase for general use. All non-consumable resources will remain property of the college and need to be turned in to Undergraduate Research at the completion of your project.
Not Conference Travel: because they are limited, these funds are intended to support the conducting of research, rather than the presentation of research results. Students looking for funding to attend an academic conference should apply to the Academic Conference Travel Fund.
Please contact us if you have reimbursement needs that are not listed above.