Hiring Summer Research Assistants

If you are hiring a student research assistant or having a volunteer (any assistant not paid through Middlebury College) this summer, please follow the steps below:
1. Read the Research Assistant PoliciesResearch Assistant Policies which must be followed to have the position qualify.

2. Begin to identify your funding options by February. One is to apply to URO Summer Research Funds; applications due March 3, 2015.
3.  Fill out the online Summer Research Assistant Form at go/sra as completely as possible by April 17, 2015. This form is required regardless of the source of funding. It will go to URO for approval and then be forwarded to SEO.
  • Include a title of the research project, though a description is not necessary--if we are not familiar with the project or need additional information, we will contact you.
  • Include a funding source* or indicate if it is undetermined or the position is volunteer (assistant not paid through Middlebury College)
  • Check the appropriate stipend rate. If the student you are hiring is working less than 1/2 time, calculate the estimated number of hours at $10.50 per hour to get the weekly stipend amount. Please indicate the weekly amount on the form.
  • Fill out the number of weeks of stipend rate, total amount and dates employed. Please indicate if there are any gaps in employment that cause discrepancies.

4. Have your students fill out the Summer Student Employment and Housing Contract or a Volunteer Form from SEO.The contract is due to the SEO by April 17, 2015.

See the Student Employment Office (SEO) summer info for more details. Please read the information closely as changes may occur from year to year.

*If you anticipate hiring an assistant but won't have confirmation of the grant (or the student) at that point in time, please submit SEO's summer employment contract by the deadline anyway--no contracts will be accepted for housing after the deadline.

Research Assistants are exempt from needing a housing extension approval for dates before or after the summer housing session only if the dates are included on their submitted housing contract in April.