Student Academic Conference Travel Fund

Fund Description: to help students with the cost of presenting papers, participating on panels, or otherwise taking an active part in the program at academic conferences and symposia. Applications for students attending conferences are accepted but funds limited. (Funding is combined from various sources such as the past Palen Conference Fund and the Academic Travel Fund)

Application Deadline: 30 days prior to the conference. Please note applications are not considered until faculty statement of support is received.

Students traveling to the same conference are expected to apply as a group and coordinate travel when possible to reduce costs.

Academic Conference Travel Fund Application

Application Outline:

• Date: Date of Proposal
• Contact Information: Name, Class, ID, Email, Major, Faculty Advisor
• Title: Name of Project, Program and Dates of Travel
• Research Abstract: Title and abstract of work to be presented at meeting
• Meeting Description: Official description of meeting
• Budget: A complete project budget with line items of each expense in as much detail as you can provide with a total at the bottom. Show total trip expenses and and other sources of funding.The line items can be grouped by category as long as there is a detailed description. For example:

• Statement of Faculty support emailed to URO@middlebury.edu
  A one paragraph statement of support from your sponsoring faculty member of why and how they will support this proposal.

Please email applications to uro@middlebury.edu for review. If you have any questions please contact the Undergraduate Research Office.

The maximum amount of support available from this fund to a single student is $800 per academic year. Students presenting papers or actively participating in a conference program are eligible for grants of up to the maximum amount of $800.  Students who wish to attend a conference, but not participate on the program, may receive grants of up to $350.

Reimbursement
Airline and train tickets may be charged directly to the fund through Accent Travel otherwise students must submit receipts for reimbursement within 2 weeks of returning from the trip.

If the proposal is approved, the

Academic Conference Travel Fund Receipts and Summary

needs to be submitted within 2 weeks of returning. Please note that no reimbursements can be approved without proper documentation.