Policies and Procedures
Why is it important to include my event information in Events at Middlebury?
A primary purpose for developing this new events calendar at Middlebury College is to help you to increase audience for your events. Events at Middlebury is the College's central, comprehensive source of accurate information about all events happening on campus. Because it is online, it is updated daily and can be accessed at any time by any member of the college community through the College Web site. It's the central place to go to find out about the many lectures, performances, athletic contests, workshops, or meetings that are available to you!
Who manages Events at Middlebury?
The Events Scheduling & Information Office manages and edits the calendar.
Who can submit event information for Events at Middlebury?
Anyone with a scheduled College event can submit their event information for inclusion in the calendar, as soon as they are ready to begin promoting the event. Individuals, however, cannot directly enter information into the calendar. Only the Events Scheduling & Information Office and a few other designated offices have access to the calendar software to enter or change information. Therefore, individuals, departments or organizations must submit their event information through the Events Scheduling & Information Office using the online form (see next question), which will be routed to the appropriate office, reviewed, and entered into the calendar.
How do I submit an event to the calendar?
Before your event information can be included on the calendar, you must first secure a room/space reservation for the event. Room/space reservations are typically made through the Events Scheduling & Information Office (.and a few other offices designated as schedulers for specific event types. See the Events Scheduling & Information Web site for details about other campus schedulers).
You can reserve a room reservation by completing the online Room Reservation Request form at: http://blogs.middlebury.edu/events/online-forms/event-request/
Once you have a room reservation for your event, you can submit your event information for the calendar at any time, using the online Calendar Information form at: http://blogs.middlebury.edu/events/online-forms/calendar-request/
Complete this form online, and when you hit the .submit. key, the form will be routed to the appropriate office where it will be reviewed and entered into the calendar (example: student organization events will route to CCAL; Commons events will route to the appropriate Commons Coordinator; all other events will route to Events Scheduling & Information Office).
NOTE: The online Calendar Information form is the only channel by which event information for the calendar can be submitted to the Events Scheduling & Information Office -- phone calls, email or in-person requests cannot be accommodated.
What events can be posted in the Events at Middlebury calendar?
Approved Middlebury College events that are open to the college community or open to the public can be publicized in Events at Middlebury if they meet the following requirements:
- The event must be confirmed for a room/space reservation for the proposed date and time
- The event is not a student party
In addition to events, we encourage College organizations and student organizations to also list their regularly scheduled meetings for the semester or year in the calendar. College organizations should submit this information to the Events Scheduling & Information Office via the online Calendar Information form, found at: http://blogs.middlebury.edu/events/online-forms/calendar-request/. Student organizations should submit this information through the CCAL office at the beginning of the semester or year.
Are photos permitted in Events at Middlebury?
Not at this time. This is because the technology needed to format and crop photos to a standard pixel size is not available to most of the campus.
When will events be posted to Events at Middlebury?
Generally, an event will be posted to the calendar within one business day of receipt of the event information in the Events Scheduling & Information Office.
How do I change my event reservation or the information in the calendar?
To correct or change information on the calendar, complete the brief Event Information Change Request form found online at: http://blogs.middlebury.edu/events/online-forms/event-update/. Any change of venue, date, time or scope must first be approved by the Events Scheduling & Information Office before posting to the calendar to ensure that the room/space reserved for the event can accommodate the change, and that the change does not conflict with another scheduled event.
How do I contact the calendar editor?
The Events Scheduling & Information Office manages and publishes Events at Middlebury. Questions or comments can be directed to this office by email: http://blogs.middlebury.edu/events/online-forms/calendar-request/.
How do I reserve space on campus?
You can reserve a room reservation by completing the online Room Reservation Request form at: http://blogs.middlebury.edu/events/online-forms/event-request/
Detailed instructions for reserving space on campus is found at the Events Scheduling & Information Office Web site: http://go.middlebury.edu/schedule