Employing a MiddKid
Below are some things you’ll need to know when employing a student. If you need further clarification on any of the points or have other questions, please contact SEO at x5377. You can also find a lot of information and answers to your questions on other areas of the student employment website. Click on the different areas to the left to learn more.
Posting your position on the Web
Open student positions are posted through PeopleAdmin.
Instructions can be found on this website. Click on Using PeopleAdmin on the left side of this page.
If your position is not currently listed on the job description page, please contact our office. We will find the most recent description we have on file and ask you to review and make any necessary revisions. Then we’ll place your description on the web for you to post.
New student positions can be requested using the New Student Job Request Form in the Supervisor Tool Box.
- All Student employees are limited to working no more than 20 hours per week in on campus jobs during the academic year. The only exception is when there is a full week when school is not in session. Specifically, February recess, Spring recess, and full weeks of December recess. During these time periods only, students can work up to 40 hours per week.
- The Fall Vacancies will be viewable on the Web the week BEFORE classes begin. During this week and the first two weeks of school, students that have received Work Study or a College Job as part of their financial aid will have the chance to apply for posted jobs on campus. All other students must wait to begin applying on until after the third week.
Note: If your position will be filled by a returning student employee to that position, there is no need for you to post the position.
Student employees MUST complete the federally required I-9 Employment Eligibility Verification Form and a W-4 tax withholding form in order to work. Once these forms have been completed (this only needs to be done once!) the student will receive a blue employment card indicating that they are eligible to work for the College. Blue cards, once issued, are valid until the student graduates. Students that have NOT received their blue card CANNOT work or be paid until their employment forms are completed.
First Two Weeks of Class
The week before classes begin and during the first two weeks of school, students that have received Work Study or a College Job as part of their financial aid will have the chance to apply for posted jobs on campus. All others must wait to apply until after the third week. The intent is to assist students receiving Work Study/College Job to obtain a job that best meets their needs. If you are rehiring a student that has worked for you previously, or for research purposes, financial aid status is not relevant.
Payroll Authorization Forms/EPAFs
A payroll authorization form ("green card") or Electronic Personnel Action Form ("EPAF") needs to be completed for all students hired to work during the academic year. Even if the student worked last year – or over the summer – a green card/EPAF still needs to be completed and sent to our office. Green cards are available at the Student Employment Office. See Summer Employment on the left for details on what is needed for students hired to work during the summer.
Approving Time Sheets
Click on the pdf below for instructions on approving student time sheets.
Note: Research has shown that students that work 10 to 12 hours per week have the highest rate of academic achievement.* We recommend that first year students start with just a few hours per week until a balance is found between employment and academic demands.
*Van de Water, G. The Effect of Part-Time Work on Academic Performance and Progress: An Examination of the Washington State Work-study Program; Astin, A.W. Student Involvement: A Developmental Theory for Higher Education.